Frequently Asked Questions

Are parish Sacramental Records kept at the Diocesan Pastoral Center?
Where can requests be made for Sacramental Records?
Is there a fee for requesting assistance with sacramental records?
I am in the military and received my sacrament at a military base, where can I request my Sacramental Record?
I’ve been told that I received my Sacrament from a church that is not recognized by the Catholic Church. What can I do?
Working on Genealogical research?
Are archive records open to the public?
Working with an Academic Institution?
Are parish Sacramental Records kept at the Diocesan Pastoral Center?

Sacramental records, as well as funeral records, are kept at the parish where the celebration took place. In the event that a parish has closed or merged, it is the practice of the Diocese of San Diego that the sacramental records of the closed parish are transferred and maintained by the parish that took over the closed parish’s geographical territory. The diocesan archives, in accord with Canon Law, maintains non-updated copies of parish sacramental records and may be able to assist in identifying the parish where a sacramental record is currently kept.

Where can requests be made for Sacramental Records?

Requests for Sacramental Records must be made at the parish were the sacrament took place. However, if you need assistance in finding the location of your record, you may complete the online Request Form and the diocesan archives may be able to assist in locating the record. The archives cannot issue copies for sacramental records, as the official records are kept and maintained at the parish where the sacrament took place.

Is there a fee for requesting assistance with sacramental records?

There is no fee required; however, we do accept donations. These can be done online when submitting the Archives Request Form.

I am in the military and received my sacrament at a military base, where can I request my Sacramental Record?

Military personnel’s sacramental records (received on base or by base chaplain) are maintained by the military Archdiocese and can be accessed at www.milarch.org.

I’ve been told that I received my Sacrament from a church that is not recognized by the Catholic Church. What can I do?

While most non-Roman Catholic churches are easy to tell – some are more difficult because they appear to be Catholic and may even include the word “Catholic” in their name. There are various such faith communities in San Diego and Imperial Counties. These communities are NOT in communion with the Roman Catholic Church and often times do not provide the necessary preparation or prerequisites for particular sacraments. It should be noted that sacraments celebrated at these non-Roman Catholic faith communities are not officially recorded and may be completely invalid. Nevertheless, there is usually a way to address the situation so that all will be in accord with Church practice and regulations. Contact your parish for additional information and guidance.

Working on Genealogical research?

For privacy reasons, we do not release any information to genealogy research companies or to individuals conducting genealogical research. Any and all requests for Sacramental Records must come from the individual soliciting the information or from a verifiable family member who has a church related reason for making the request.

Are archive records open to the public?

Sacramental Records are not open to public examination. Any requests for sacramental records must be done by completing the online Archives Request Form.

Working with an Academic Institution?

Students or academics conducting a research project who need specific information researched, may submit a request along with:

  1. A description of the information to be researched,
  2. A document from academic institution, verifying that the project is being conducted for an approved academic purpose.

Contacts

Maria Olivia Galvan
Chancellor and Director of Pastoral Ministries
Phone: (858) 490-8232
mgalvanEmail at symbolsdcatholic.org
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