Employment Opportunities

Pastoral Center
Administrative Assistant | Office for Liturgy & Spirituality | San Diego | 11/19/2019
Staff Accountant | Pastoral Center | San Diego | 10/24/2019
Administrative Assistant | Office for Liturgy & Spirituality | San Diego | 11/19/2019

Position Title: Administrative Assistant

Hours: Full-time (35 hours/week, some evenings and weekends required)

FLSA Status: Non-Exempt

Supervised by: Director for Liturgy and Spirituality

Travel: Workshop/Conference and Diocesan Liturgy venues within the diocese as needed

Position Summary:

The Administrative Assistant assists in the general operations of the Office for Liturgy and Spirituality (OLS) and is responsible for providing administrative support to the Director and staff for OLS

The responsibilities of this position include but are not limited to:

  • Clerical/administrative tasks, liturgical workshop and conference coordination, and diocesan liturgy support

Primary Responsibilities:

  • Collaborate on Catholic liturgy planning and liturgical music selection
  • Format orders of service for diocesan liturgies
  • Perform clerical/secretarial duties for supervisor and staff
  • Attend staff and planning meetings when appropriate
  • Answer telephones and direct calls appropriately
  • Respond to inquiries regarding workshops and conferences
  • Order and purchase supplies, books and materials
  • Schedule Pastoral Center rooms for meetings and events as needed
  • Data entry- update parish contact lists and certifications for liturgical ministers
  • Prepare workshop promotions via email and bulk mailings
  • Prepare workshop materials, process registrations, prepare certificates, and maintain contact list
  • Provide setup and hospitality for workshops and conferences
  • Assist with liturgical supply, care, and maintenance
  • Transport, set up, and breakdown for diocesan liturgies (occasional lifting required)

Knowledge & Skills:

  • Pastoral with excellent people skills
  • Team player
  • Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines; possess a strong work ethic; punctual
  • Must be able to maintain confidentiality
  • Excellent verbal and written communication skills
  • Problem solving— ability to gather and analyze information and resolve problems in a timely manner
  • Take initiative and work with a sense of urgency
  • Proficiency with Microsoft Office Applications (Word, Excel, Access, PowerPoint, Outlook, Publisher)
  • Ability to read music
  • Knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Qualifications:

  • Practicing Catholic
  • Catholic liturgy preparation experience preferred
  • Ability to provide piano and organ accompaniment preferred
  • Bi-lingual & Bi-literal (English/Spanish) desired
  • Three years’ experience as administrative assistant and office procedures desired
  • Ability to lift moderate loads up to 35lbs. required

Please submit cover letter and resume to kkrische@sdcatholic.org In the subject line of your email please reference “Administrative Assistant – OLS”. In the body of your email, in four sentences please detail your prior experience as an Administrative Assistant and experience with liturgy preparation.

Staff Accountant | Pastoral Center | San Diego | 10/24/2019

POSITION TITLE: Staff Accountant
FSLA STATUS: Non-exempt
HOURS: Full-time, Monday – Friday, 8:30 a.m. – 5:30 p.m.
REPORTS TO: Controller

Position Summary: The Staff Accountant is responsible for performing professional accounting work including; providing data entry for processing payments, and recording funds receipts. The Staff Accountant prepares journal entries and reconciles Balance Sheet accounts along with compiling and verifying financial data and providing overall support to Diocese administration.

Primary Responsibilities:
• Determine a standard chart of accounts for both parishes and schools and implement them at all locations.
• Collect regular balance sheet and income statements from all parishes and schools and consolidate for reporting
• Assist with preparation of annual budgets for parishes and schools and collect and consolidate for reporting.
• Process and post daily funds receipts including cash, check, and wires
• Serve as back up to process and post accounts payable invoices
• Serve as back up to process payment to vendors
• Update schedules and dashboard reports
• Maintain electronic filing requirements in accordance with policy
• Prepare and post month end closing journal entries
• Prepare and process all Balance Sheet reconciliations monthly
• Serve as back up for recording, filing and distribution of electronic documents
• Assist in preparation and review of the monthly financial statements
• Identify risks and process improvement opportunities, and suggest solutions for improvements
• Researches financial discrepancies and communicates recommendations to supervisor
• Review and reconcile Parishes and Schools Fund on Deposits (FOD) and loans
• Process billing to Parishes and Schools
• Assist with the stocks donation process
• Post all investment activities
• Reconcile all investment accounts
• Assist with the year-end closing and annual audit
• Participates in accounting projects as appropriate
• Other duties as assigned

Education and Experience:
• Bachelor’s degree in Accounting, Finance, or Business Administration
• Five to seven years of accounting experience
• Required knowledge and experience with computerized general ledger systems, spreadsheet design, and database management and reporting
• Advanced proficiency in Microsoft Office applications and other Cloud Based Software applications
• Advanced Excel Skills (Pivot Tables, V-Lookups, Sumlf, Macro, etc.)

Knowledge, Skills, Abilities:
• Excellent written and verbal communication skills
• Demonstrate a self-directed capacity to organize own work, set priorities and meet critical deadlines
• Detail oriented, motivated team player with a strong ability to multi-task
• Exhibit good customer service acumen
• Attention to detail with strong data entry
• Knowledge of accounting software, including Microsoft Dynamic Great Plains and other cloud based software
• Non-profit accounting experience

Please submit cover letter and resume to kkrische@sdcatholic.org. In the subject line of your email please reference “Staff Accountant”. In the body of your email please include one sentence about the type of degree you have and at least two sentences about your experience with non-profit accounting.

Schools
Long-Term Substitute English Teacher | Academy of Our Lady of Peace | San Diego | 11/14/2019
Preschool Teacher | St. Columba Catholic School | San Diego | 11/13/2019
Preschool Teacher | St. James Academy Preschool | Solana Beach | 11/5/2019
Preschool Aide | Holy Trinity Preschool | El Cajon | 10/21/2019
Middle School Science Teacher | St. Gregory the Great Catholic School | San Diego | 10/1/2019
Preschool Teacher | St. Gregory the Great Catholic Preschool | San Diego | 09/03/19
Closing Preschool Teacher | St. Kieran Catholic Preschool | El Cajon | 08/21/19
Preschool Aide | Santa Sophia Preschool | Spring Valley | 08/20/2019
Other Teaching Positions
Substitute Teaching Positions
Long-Term Substitute English Teacher | Academy of Our Lady of Peace | San Diego | 11/14/2019

Position Title: Long-Term Substitute English Teacher
Time Commitment: January 2020 – May 2020
Reports To: English Department Chairperson

Job Summary:

The Academy of Our Lady Peace is seeking a long-term substitute English teacher who wants to make a positive impact on the lives of OLP students.
The classroom teacher both models and communicates the school mission, philosophy, and core values while modeling behavior that inspires excellence, helping students grow to become young women of heart, faith, and courage in the spirit of the Sisters of St. Joseph.

The Academy of Our Lady of Peace (OLP), a Catholic, college-preparatory school for girls in the CSJ tradition, located in San Diego, is currently seeking to hire a long-term substitute English teacher who can begin employment January 2020 and work through May. The ideal candidate would also be available to meet with the current English Teacher during the 2nd week of December and shadow for a day.

OLP is a school of 750 students and a diverse educational community that strives to educate young women to the needs of society. As a Bring Your Own Device (BYOD) school, OLP places a strong emphasis on 21st-century learning skills across the curriculum. The professional culture at OLP is committed to continuous improvement and lifelong learning. Students are passionate about being involved in the school community, and OLP prides itself on graduating women leaders who are making a difference in STEM fields.

We offer a competitive salary. For this position, placement on the salary schedule is based on education and experience.

Required documents:

  • Along with your application please submit a cover letter and resume
  • Three references from supervisors who have seen your work directly
  • CA teaching credential, or proof of current enrollment in an accredited credential program

Required documents upon hire:

  • Complete a TB test
  • Live scan fingerprinting
  • All official transcripts

Find out more about our school at www.aolp.org

Please submit all required documents to Angie Gascho at: agascho@aolp.org

Preschool Teacher | St. Columba Catholic School | San Diego | 11/13/2019

Position Title: Preschool Teacher
FLSA Status: Non-exempt
Reports To: Preschool Director

Position Summary:

The professional hired to work as a teacher at our school will be responsible for the general supervision and management of children between the ages of three and five years of age.

Essential Duties and Responsibilities:

  • Supervising and implementing the program for the class in accordance with the policies and philosophy of the school
  • Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
  • Considering individual children in relationship to their cultural and socioeconomic background
  • Treating children with dignity and respect
  • Helping children to become aware of their roles as integral member of a group
  • Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom
  • Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
  • Participating in recommended training programs, conferences, courses and other aspects of professional growth
  • Assisting in the ongoing evaluation procedures needed to assess the development levels of the children
  • Other duties as assigned

Qualifications:

Requirements to Apply:

  • Must possess a California Child Development Associate Teacher Permit (12 ECE units) or higher
  • Must submit a minimum of 3 professional references and resume

Requirements upon hire:

  • Fingerprint Clearance, CPR and First Aid, and cleared TB test to work in a Licensed Child Care Facility
  • Completion of the Diocesan Safe Environment protocol

Applicant’s Character Traits:

  • Has experience teaching OR desire to teach and model Catholic values
  • Passion to work with young children and desire to grow as an educator
  • Works well with others
  • Has a positive attitude and enthusiasm for teaching

Please apply on Edjoin at: https://www.edjoin.org/Home/DistrictJobPosting/1224698 You will also find the Pre-App Statement and Acknowledgement on Edjoin.

Preschool Teacher | St. James Academy Preschool | Solana Beach | 11/5/2019

Position Title: Preschool Teacher
Hours: M,W,F; 8:00 AM – 1:00 PM
FLSA Status: Non-exempt
Reports To: Preschool Director

Position Summary:

The professional hired to work as a teacher at our school will be responsible for the general supervision and management of children between the ages of three and five years of age.

Essential Duties and Responsibilities:

  • Supervising and implementing the program for the class in accordance with the policies and philosophy of the school
  • Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
  • Considering individual children in relationship to their cultural and socioeconomic background
  • Treating children with dignity and respect
  • Helping children to become aware of their roles as integral member of a group
  • Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom
  • Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
  • Participating in recommended training programs , conferences, courses and other aspects of professional growth
  • Assisting in the ongoing evaluation procedures needed to assess the development levels of the children
  • Other duties as assigned

Qualifications:

Requirements to Apply:

  • Must possess a California Child Development Associate Teacher Permit (12 ECE units) or higher; should include courses covering child growth and development; child, family, & community; program/curriculum
  • Six months of experience preferred
  • Must submit a minimum of 3 professional references and resume

Requirements upon hire:

  • Fingerprint Clearance, CPR and First Aid, and cleared TB test to work in a Licensed Child Care Facility
  • Completion of the Diocesan Safe Environment protocol

Applicant’s Character Traits:

  • Has experience teaching OR desire to teach and model Catholic values
    Passion to work with young children and desire to grow as an educator
  • Works well with others
  • Has a positive attitude and enthusiasm for teaching

Applications are being accepted through Edjoin; click link below to apply
https://www.edjoin.org/Home/DistrictJobPosting/1248486

Preschool Aide | Holy Trinity Preschool | El Cajon | 10/21/2019

Job Title: Preschool Aide
Hours: Part-Time/Non-Exempt
Reports to: Preschool Teacher/Preschool Director

Position Summary:

If you have a passion for working with children, are dedicated to providing the best education and care to your students, work collaboratively, and want to learn and grow, we want you to be a part of our team.

Essential Duties and Responsibilities:

  • Assist the Teacher to create and deliver lesson plans, and assist with school curriculum
  • Oversees outdoor activities ensuring a safe environment for the children at all times
  • Assist the teacher with rest time and prep work
  • Provides children with support and care during lunchtime and rest time
  • Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
  • Considering individual children in relationship to their cultural and socioeconomic background
  • Able to sit on the floor, kneel or crouch down to assist children’s needs
  • Must be enthusiastic, patient and nurturing
  • Treating children with dignity and respect
  • Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
  • Participating in recommended training programs, conferences, courses and other aspects of professional growth
  • Other duties as assigned

Qualifications:

Requirements to Apply:

  • Must have completed 12 ECE units or completed a minimum of 6 ECE units and enrolled in 6 ECE units
  • Previous experience in a licensed preschool or early development center (preferred)
  • Fingerprint and CMG Background Clearance, and cleared TB test to work in a Licensed Child Care Facility

Applicant’s Character Traits:

  • Familiarity with the organizational structure and practices of the Roman Catholic Church
  • Passion to work with young children and desire to grow as an educator
  • Works well with others
  • Has a positive attitude and enthusiasm

Please submit cover letter and resume to Julia Marentez at: principal@holytrinityhawks.com

To access the Edjoin posting, please click here:
https://www.edjoin.org/Home/DistrictJobPosting/1243386

Middle School Science Teacher | St. Gregory the Great Catholic School | San Diego | 10/1/2019

Position Title: Middle School Science Teacher
Hours: Part-Time or Full-Time; Negotiable
FLSA: Exempt
Reports To: Principal

Position Summary:

St. Gregory the Great Catholic School seeks a Middle School Science Teacher. Successful candidate should have the ability to connect with middle school age children and demonstrate enthusiasm for teaching.

Primary Responsibilities:

  • Conduct lessons in classroom or laboratory setting
  • Manage the materials and resources needed for educating students
  • Establish and enforce rules for behavior and procedures for maintaining order
  • Observe and evaluate students’ performance
  • Encourage creative thinking through assigned projects
  • Other duties assigned

Skills and Qualifications:

  • Demonstrate skills and knowledge of teaching, people skills, and communication skills
  • An appreciation for the Catholic spiritual and intellectual traditions, and a willingness and comfort infusing the Catholic faith throughout the curriculum
  • Completion of successful Live scan and Diocesan Safe Environment Training

Education and Experience:

  • A bachelor’s degree in Science or a related program is required, and a teaching credential is preferred

Please submit cover letter and resume to Principal Maeve O’Connell: moconnell@stggcs.org

Preschool Teacher | St. Gregory the Great Catholic Preschool | San Diego | 09/03/19

Position Title: Preschool Teacher
Hours: Part Time: M-F (19 hrs. per week)
FLSA Status: Non-exempt
Salary Range: $12.00 to $14.00 per hour DOE
Reports To: Preschool Director

Position Summary:

If you have a passion for working with children, provide the best education and care for the students, work collaboratively, and to be a part of establishing a newly built preschool and creating a beautiful catholic community, we want you to be a part of our team.

Essential Duties and Responsibilities:

  • Supervising and implementing the program for the class in accordance with the policies and philosophy of St. Gregory the Great Catholic Preschool
  • Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
  • Considering individual children in relationship to their cultural and socioeconomic background.
  • Must be organized, creative, enthusiastic, patient and nurturing
  • Provides care, safety and support to children
  • Treating children with dignity and respect
  • Helping children to become aware of their roles as integral member of a group
  • Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom
  • Uses circle time and centers according to lesson plan and varies the instructional materials as needed
  • Has experience teaching OR desire to teach and model Catholic values
  • Flexibility in working with others in a variety of circumstances
  • Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
  • Participating in recommended training programs, conferences, courses and other aspects of professional growth
  • Assisting in the ongoing evaluation procedures needed to assess the development levels of the children
  • Participating in public relations events sponsored by the school but not limited to; shall include Back to School Night, Fall Festival, Christmas program, Open Houses, and school fundraisers
  • Other duties as assigned

Qualifications:

Requirements to Apply:

  • Must have completed 12 ECE units or higher
  • At least 2 years working as a preschool teacher
  • Must submit a cover letter, resume and copy of transcripts
  • Must submit a minimum of 2 professional references (Requirements upon hire)

Requirements upon hire:

  • Fingerprint Background Clearance
  • Current CPR and First Aid
  • Proof of immunizations
  • Proof of completion of Mandated Reporter video (CA Licensing)
  • Cleared TB test to work in a Licensed Child Care Facility

Applicant’s Character Traits:

  • Familiarity with the organizational structure and practices of the Roman Catholic Church
  • Passion to work with young children and desire to grow as an educator
    Works well with others
  • Has a positive attitude and enthusiasm

Please submit cover letter and resume to: Amy Igou, Preschool Director at: aigou@stggcs.org

Closing Preschool Teacher | St. Kieran Catholic Preschool | El Cajon | 08/21/19

Position Title: Closing Teacher 2019/2020 School year
Hours: Part-Time; 19.5 Hrs/Wk
FLSA Status: Non-Exempt
Reports to: Preschool Director

St. Kieran Catholic Preschool in El Cajon has an opening for a closing Preschool Teacher. The teacher would supervise a very small group of children 2-5 years old (potty trained). This time consists of indoor and outdoor play as well as art projects at the teacher’s discretion.

QUALIFICATIONS AND EXPERIENCE:

  • Must provide transcripts showing at least 12 units of Child Development courses. Must include the core courses: Human Growth & Development, Child, Family & Community and two-curriculum courses in Child Development.
  • Must be able to collaborate, plan, and implement developmentally appropriate curriculum
  • Must be reliable and work effectively in a team environment
  • Professional appearance and demeanor
  • Must have strong communication skills, reliable transportation, flexible schedule, and positive work ethic.
  • Personal integrity, credibility, and a commitment to the mission and goals of our preschool.

OTHER REQUIREMENTS:

  • Must successfully pass a current criminal background check clearance and submit a signed criminal record statement form prior to employment
  • Must have a physical examination and TB clearance as required from state and federal regulations within seven (7) days of hire
  • Valid CPR and First Aid preferred
  • Able to lift up to 40 pound
  • Light housekeeping

Please submit cover letter and resume to Preschool Director Erin Marshall at:
Emarshall@saintkierancatholicschool.org

Preschool Aide | Santa Sophia Preschool | Spring Valley | 08/20/2019

Position Title: Preschool Teacher Aide
Hours: Part Time, 15 to 19 hours per week
Supervised by: Preschool Director
FLSA Status: Non-exempt

Position Summary:

The aide will work with the lead teacher supervising a classroom of preschool children. The preschool teacher aide is responsible for assisting the preschool lead teacher and other staff in implementing program curriculum, preparation of classroom, and outdoor activities

Primary Duties and Responsibilities:

  • Aide will assist in supervision of children and participate in general classroom and facility cleaning
  • Assists in snack and meal preparation
  • Assists in implementing curriculum
  • Oversees outdoor activities ensuring a safe environment for the children at all times
  • Ensures a caring and safe learning environment for all staff and children
  • Assure compliance with applicable state and county codes and regulations
    Other duties as assigned

Knowledge & Skills:

  • Friendly with excellent people skills
  • Professional demeanor
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Education and Experience:

Must have one of the following qualifications:

    1. High school diploma, 6 units of child development and enrolled in at least 2 semester units at a college until fully qualified.
    2. High school diploma, 12 core semester units and 6 months work experience working in a child care center
    3. High school diploma, Child Development associates credential with appropriate age endorsement and 6 months experience, Child Development associate teacher permit/ teacher permit/ master teacher permit
  • Current pediatric CPR/ first aid certificate
  • Background clearance by Livescan
  • Negative TB test must be completed prior to employment

Please submit cover letter and resume to: Rulrich@santasophia.org

Other Teaching Positions

Positions available in the Diocese of San Diego Schools.

https://www.edjoin.org/Home/Jobs?countyID=0&districtID=6141

Substitute Teaching Positions

Thank you for your interest in Catholic education. If you are interested in substitute teaching in the Diocese of San Diego, please email Anne Noya at anoya@sdcatholic.org.

Parishes
Director of Liturgical Music | The Immaculata | San Diego | 1/8/2020
Receptionist | Sacred Heart Parish | Coronado | 12/18/2019
Bookkeeper | Our Lady of Mt. Carmel | San Diego | 12/11/19
Business Manager | St. Pius X | Chula Vista | 10/23/2019
Part-Time Office Manager | St. Charles Borromeo Parish | San Diego | 10/2/2019
Youth Minister | St. James-St. Leo Catholic Community | Solana Beach | 9/19/19
Custodian/Maintenance Worker | Mission San Diego de Alcala | San Diego | 09/17/2019
Youth Minister & Coordinator of High School Confirmation | St. Stephen Parish | Valley Center | 08/12/19
Director of Liturgical Music | The Immaculata | San Diego | 1/8/2020

Postion Title: Director of Liturgical Music
FLSA Status: Non-exempt
Hours: Full-time
Reports To: Pastor
Salary: To commensurate with Experience and Education

Summary:

Vibrant, engaged, Roman Catholic Parish of approximately 1500 families is seeking a full-time Director of Liturgical Music. Candidate should be available for two of three weekend Masses, Masses for holy days, prayer services, weddings, funerals, other seasonal liturgical celebrations, and monthly Liturgy Committee meetings. Candidate should have the ability to lead and supervise cantors, paid section leaders and musicians as well as volunteer choir members and musicians at all levels. Direct: 9 am traditional choir, 11 am contemporary choir, and parish-wide children’s choir. Candidate would oversee the 4:30 pm choir and its director.

Requirements:

  • Candidate must be a practicing Roman Catholic
  • Hold an undergraduate or graduate degree in music
  • Experience in Catholic music ministry
  • Familiarity and experience in the Roman Catholic spiritual and liturgical tradition

Skills/Experience:

  • Must possess advanced choral conducting skills
  • Strong keyboard (piano and/or organ) skills
  • Must have accomplished vocal skills
  • Ability to supervise and train parish cantors
  • Must possess excellent organizational, planning, and collaborative skills
  • Competency with common computer programs, Microsoft Publisher, and music-writing programs (e.g. Finale) is a plus.

Please submit cover letter and resume to Laura Martin-Spencer, Pastoral Associate, at lmartinspencer@sandiego.edu

Receptionist | Sacred Heart Parish | Coronado | 12/18/2019

Position Title: Front Office Assistant
Hours: Monday – Friday, 25 Hours a week
FLSA Status: Non-Exempt
Reports To: Business Administrator

Responsibilities:

  • Answering the phone and taking messages
  • Greeting and referring visitors
  • Scheduling Mass Intentions, Prayer Requests and Candles
  • Retrieving, Preparing and sorting mail
  • Assisting Food Pantry recipients, including maintaining the inventory
  • Ordering and Stocking Supplies
  • Copying, Creating and Maintaining Parish Forms
  • Communications: Parish Email’s, Maintaining Website, Facilitating Social
    Media Accounts
  • Assisting Staff with various Office Duties

Qualifications:

  • Bi-Lingual
  • Administrative Skills and Front Office experience
  • Knowledge of Catholic faith and terminology
  • Proficient in use of Microsoft Office products (WORD, EXCEL, etc.); Website Software
  • Ability to multi-task; flexible
  • Ability to provide a Welcoming environment for Parishioners and Guests
  • Strong communication skills
  • Attention to Detail
  • Able to accept supervision & work collaboratively with Parish and School Staff
  • Experience with technology (Computers, Printers, Tablets, etc.)

Please submit Cover Letter and Resume to: Stephanie Johnson, Business Administrator at business@sacredheartcor.org

Bookkeeper | Our Lady of Mt. Carmel | San Diego | 12/11/19

Position Title: Bookkeeper
Hours: Part time (19.5 hours, no benefits)
Rate of Pay: $19/hour
FLSA Status: Non-Exempt
Supervised by: Business Manager

Introduction:

The Catholic Parish of Our Lady of Mount Carmel in San Diego is a Catholic community located in the Rancho Peñasquitos area. This parish has approximately 2,500 registered families that are active in their faith and who support the various ministries and a dynamic faith formation program. This is an active parish that requires a Bookkeeper that can perform bookkeeping tasks and properly communicate with the pastor, business manager and parish staff. This position requires a good knowledge in accounting practices, knowledge of diocesan and parish policies and procedures.

Purpose of Employing a Bookkeeper

  • To relieve the burden of some of the day-to-day bookkeeping tasks from the business manager in order to allow the manager to focus more on other business and facility requirements
  • To assist parish office staff in routine clerical documentation and recording
  • To assume responsibility for payment of parish bills and help ensure financial policy compliance

Responsibility and Support

  • The Bookkeeper will be responsible to the business manager on a day-to-day basis, and will be accountable for routine account payable and proper documentation of all parish debt and related cost payments.
  • The Bookkeeper will look to the business manager for advice and support, as well as to the pastor

Duties

  • Maintain QuickBooks accounting and perform weekly and monthly audits of system
  • Coordinate the proper payment and filing of all invoices
  • Maintain crucial parish logs and files pertaining to financial records, sacraments and human resources
  • Maintain employee timecard system. Process and record payroll
  • Provide administrative support to staff as needed

Skills

  • The Bookkeeper will need to possess good accounting skills and be well versed in QuickBooks and accounting procedures
  • Must have a least 2 years’ experience in accounting and bookkeeping related field and be well versed in parish operations
  • Must be well versed in the use of the Microsoft office Suite
  • The Bookkeeper will:
    1. display discretion and ensure confidentiality of work undertaken
    2. possess a good knowledge of accounting
    3. be capable of reviewing and implementing accounting requirements

Please submit cover letter and resume to: mfischer@olmc-sandiego.org . In the subject line of your email, please reference “Bookkeeper at Our Lady of Mount Carmel”.

Business Manager | St. Pius X | Chula Vista | 10/23/2019

POSITION TITLE:  Business Manager
REPORTS TO:  Pastor
FLSA STATUS:  Exempt – Full Time
DIRECT REPORTS:  Maintenance Supervisor, Financial Administrative Assistant

PRIMARY FUNCTION OF THIS POSITION:  Lead and manage the financial and human resources activities support of the parish.  Serves as the primary business support staff member to the Pastor.

POSITION RESPONSIBILITIES:

General Administrative and Office Management:

  • Provide guidance and supervision of financial staff at the parish and school.
  • Provide administrative, purchasing and general support to ministry staff
  • Manage computer system needs and requirements
  • Manage maintenance of and training on church software and database
  • Maintain all business contracts

Human Resources:

  • Collaborate with diocesan human resources for policy interpretation, leaves of absence and general support
  • Complete and submit payroll reports
  • Complete and submit all benefit reports
  • Assist employees with status changes, benefit management, Employee Assistance Program, etc.
  • Insure completion, submit, manage and assist employees with workers’ compensation claims
  • Insure attendance records (personnel) are complete and up to date
  • Handle new hire on-boarding

Financial:

  • Facilitate preparation of parish budget with guidance from Pastor and Finance Council
  • Prepare monthly financial statements for Finance Council and diocesan finance office
  • Provide financial updates to pastor on a regular basis
  • Prepare annual financial reports for the diocese
  • Ensure all bank statements and balance sheet accounts are reconciled monthly
  • Ensure the accuracy and timeliness of school financial reports and requirements
  • Oversee the management of both parish and diocesan fund drives
  • Schedule volunteers to count weekend collection
  • Collaborate with diocese on financial matters
  • Payroll entry and posting
  • Pay all accounts payable
  • Other bookkeeping tasks as required

 Committees:

  • Attend all finance council, and office staff meetings
  • Attend diocesan Business Managers’ meetings and webinars

 General:

  • Act as point person for inquiries on parish business matters
  • Be a catalyst for cooperation and good business relationships among all parish entities
  • Maintain spiritual influence and presence in overall administrative activities
  • Other duties as assigned

 POSITION REQUIREMENTS

Skills/Knowledge and/or Abilities

  • Strong communication skills
  • Proficient in use of Microsoft Office products (WORD, EXCEL, etc.)
  • Proficient in use of QuickBooks
  • Familiarity with generally accepted accounting principles (GAAP)
  • Familiarity with federal and state employment laws
  • Ability to manage information technology needs
  • Ability to learn and train staff in various computer programs
  • Ability to evaluate, manage and maintain contracts

Experience

  • Leadership role office management and administration
  • Proven managerial/supervisory strength
  • Bachelor’s Degree in Accounting, other business-related major or acceptable previous experience in similar position

Please submit cover letter and resume to kkrische@sdcatholic.org . In the subject line of your email please reference “Business Manager at St. Pius X”. In the body of your email please include two sentences about your experience with QuickBooks.

Part-Time Office Manager | St. Charles Borromeo Parish | San Diego | 10/2/2019

Position Title: Office Manager
Hours:  Part-Time; 19 Hrs per week
FLSA Status: Non-Exempt
Reports to: Pastor

Primary Responsibilities:

Office Management

  • Supervise Office, IT
  • Coordinate and Supervise Office Volunteers
  • Coordinate Custodial Service, Work and Repair with Parish Plant Manager
  • Purchase all Office Supplies
  • Supervise all Business Contracts
  • Complete Meeting Minutes for Faculty/Staff Meeting

Human Resources

  • Complete and submit IOI Reports
  • Assist employees with Status Changes, Benefit Management, Employee Assistance, etc.
  • Insure completion, submit, manage and assist employees with Workman Compensation claims
  • Insure Attendance Records (personnel) are complete and up to date

Key Management

  • Check Keys in and out
  • Keep Key Inventory up to date
  • Investigate Missing Keys

Safety

  • Monitor Plant for Safety Issues
  • Manage and maintain all Safety Reports
  • Distribute Safety Materials

Knowledge and Skills:

  • Above average communication skills; both verbal and written
  • Must be able to maintain confidentiality
  • Friendly with excellent people skills
  • Professional demeanor
  • Familiarity with Microsoft office suite (Word, Excel, PowerPoint, etc.)
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
  • Must have three years of experience as an Office Manager

Please submit cover letter and resume to Bob Schrimpf at: Bob@saintcharlespl.com

Youth Minister | St. James-St. Leo Catholic Community | Solana Beach | 9/19/19

POSITION TITLE: Youth Minister
HOURS: Full-Time
FLSA STATUS: Non-Exempt
REPORTS TO: Director of Youth Ministry

POSITION SUMMARY:

Responsible for developing a parish based pastoral ministry with youth. Provides leadership for the design and implementation of parish ministry to its youth.

PRIMARY RESPONSIBILITIES:

  • Assist the Youth Director with achieving goals for the program.
  • Reach out to all youth in the community
  • Plan and implement youth ministry meetings/events
  • Recruit, train, and support adults and young people in leadership positions
  • Assist at high school events/retreats as needed
  • Facilitate the youth into the life of the parish, including serving in various parish ministries
  • Plan, develop and implement service activities for the youth
  • Assist with fundraisers for youth events
  • Attend rallies, retreats, and events as needed
  • Aid YM Director in paperwork and implementation of Confirmation Ceremony
  • Develop close communication with and mutual support from families of youth
  • Collaborate with other community and parish youth organizations.
  • Assist with registration for perspective youth group members.
  • Coordinate with youth minister to schedule events for youth group.
  • Other duties as assigned

KNOWLEDGE AND SKILLS:

  • Able to articulate the faith in an understandable way to young people
  • Organizational skills including time management, delegation, and planning
  • Must have the ability and/or experience to design and implement a variety of youth oriented programs
  • Ability to work with parents and children of all ages
  • Knowledge of adolescent/teen youth culture
  • Personable and team-oriented with strong communication skills both written and verbal including social media communication and practices.
  • Ability to relate well to teens while still remaining an authority figure
  • Ability to teach, present, and pray in large and small group settings
    Creativity
  • Flexibility and availability for evenings, weekends, as necessary for youth ministry events
  • Practicing Catholic in good standing with the Catholic Church

NECESSARY QUALIFICATIONS:

  • Bachelor’s degree in related field preferred
  • Two years’ experience in similar position preferred
  • Successful completion of parish Safe Environment program

Please submit cover letter and resume to: eward@stjames-stleo.org

Custodian/Maintenance Worker | Mission San Diego de Alcala | San Diego | 09/17/2019

Position Title: Custodian/Maintenance Worker
Hours: Full Time, Monday-Friday 1:30pm – 10:00pm may vary slightly
or Tuesday-Saturday with Saturdays 6:00am-7:00pm
FLSA Status: Non-Exempt
Reports to: Maintenance Supervisor

Primary Duties and Responsibilities:

  • Responsible for cleaning parish facilities
  • Responsible for opening and closing facilities
  • Responsible for facility set-ups and take downs
  • Responsible for assisting other maintenance staff with required duties

Minimum Qualifications:

  • Ability to manage time and assigned tasks
  • Must be able to work independently
  • Must speak, read and write English
  • Ability to use custodial machinery (vacuum, carpet cleaner)
  • Ability to stand and walk for long periods of time
  • Must pass background check
  • Must be a team player willing to take direction

Please submit cover letter and resume to Kay Lenz at: bookkeeper@missionsandiego.org

Youth Minister & Coordinator of High School Confirmation | St. Stephen Parish | Valley Center | 08/12/19

Position Title: Youth Minister and Coordinator of High School Confirmation
Hours: Full-Time, Includes some evenings and weekends
FLSA Status: Non-Exempt
Reports to: Pastor

Summary:

St Stephen Parish in Valley Center is seeking a Youth Minister and Coordinator of High School Confirmation. Someone who can empower young people to live as life-long disciples and apostles of Jesus Christ.

Duties and Responsibilities:

  • Develops and runs the Confirmation program. Helps plan the Confirmation liturgy
  • Develops and overseas a team to minister to the junior high and high school youth of the parish
  • Recruits and trains volunteers ensuring they have Safe Environment training and clearances. Monitors program for safety of youth, including presenting the Safe Environment program for youth
  • Conducts regular meetings
  • Advocates for the inclusion of youth in parish liturgies and events
  • Recruits youth into programs
  • Develops and runs the youth ministry program: meetings, retreats, etc.
  • Keeps accurate records of registration, attendance and recipients of the Sacrament of Confirmation
  • Makes sure the youth room is kept orderly yet youth-friendly
  • Attends the parish staff meetings
  • Follows financial policies (i.e. deposits, accounting, check request, etc.)
  • Inform the parish of Confirmation and youth ministry events through the parish bulletin, website, social media and other communication tools in a timely manner
  • Host, plan, and organize XLT events
  • Organize service project opportunities for students and families
  • Maintains contact with the appropriate Diocesan offices
  • Maintain and facilitate a relationship with local schools.
  • Other related activities

Requirements:

  • Bilingual English/Spanish preferred
  • Active, practicing member of the Catholic Church, as well as excellent knowledge and adherence to Church teaching and life.
  • Demonstrate spiritual, emotional maturity, and have sufficient relational skill to organize youth outreach (such as, attending student’s extra-curricular and school activities).
  • Bachelor’s Degree in related field or equivalent experience
  • Youth ministry certification and/or experience in the field.
  • Must have knowledge of the organizational structure and practices of the Roman Catholic Church
  • Monitor voicemail and email responding within a timely manner (twenty-four hour time period)
  • Software & Social media proficiency to communicate and promote youth ministry. For example: Word, Excel, Outlook, flocknote, managing social media (Twitter, Facebook, Instagram,), google docs/drive, pro-presenter, etc.…

Education and Experience:

  • Current Catechists Certificate
  • Bachelor’s Degree in Theology or related field, equivalent experience
  • Youth ministry certification and/or experience in the field.
  • Must have knowledge of the organizational structure and practices of the Roman Catholic Church.
  • Certification as a Master Catechist preferred
  • Successful completion of Safe Environment Program and background check

Please submit cover letter and resume to: DeaconJohn@StStephenVC.com

Other
Director of Music Ministry | Newman Center Catholic Community @UCSD | San Diego | 11/19/2019
Case Manager I | Catholic Charities | San Diego | 11/8/2019
Director of Music Ministry | Newman Center Catholic Community @UCSD | San Diego | 11/19/2019

Position Title: Director of Music Ministry
Hours: Part-Time; 10-15 Hrs/Wk
PAY: Commensurate upon experience
FLSA Status: Non-Exempt
Reports to: Director, Newman Center Catholic Community at UCSD

Our Mission:

The Newman Center Catholic Community at UC San Diego experiences Christ’s presence in Word, Eucharist and one another. We seek to build the reign of God by sharing our faith in Jesus Christ as well as by extending welcome, embracing diversity, and responding to others with compassion. We serve the students, faculty, and staff of UC San Diego, as well as young adult and resident community members, providing opportunities for them to grow in friendship, faith, and service.

Job Summary:

The Director of Music Ministry reports directly to the Director and is responsible for planning and supervising a comprehensive music program that consists of several musicians, instrumentalists, and singers.

Primary Duties and Responsibilities:

  • Promote the Mission of the community
  • Build, encourage, and sustain congregational participation during liturgies
  • Recruit students, young adults, and community members to participate regularly as instrumentalists, singers, or cantors in the Music Ministry program including choirs, community-wide events, and music ministry outreach
  • Work with choir members to improve their musical talents
  • Attend meetings as needed
  • Manage and stay within the Music Ministry budget
  • Keep up to date on current musical-liturgical education
  • Supervise, in collaboration with the Director, the Evening Choir Coordinator

12:30 P.M. Sunday Mass and Special Liturgies including Holy Days of Obligation, Reconciliation Services, and Ash Wednesday Liturgies

  • Plan and select music
  • Staff competent musicians
  • Direct choir rehearsals and choir day of
  • Perform as an instrumentalist, singer, or cantor, if needed
  • Schedule and direct choir rehearsals. Between September 1 and June 30 of each year at least one weekly rehearsal and between July 1 and August 31 of each year as needed
  • Music selections shall meet general Roman Catholic liturgical guidelines and support the gospel message

Additional Duties and Responsibilities:

Ecumenical Services, including Ash Wednesday Service and Good Friday Service

  • In coordination with Good Samaritan Episcopal Church, plan and select music, coordinate choirs and staff with competent musicians, schedule and co-direct choir rehearsals, co-direct choir day of, and perform as an instrumentalist, singer, or cantor, if needed

Musical Events, including Advent Choral Celebration and Christian Unity Concert

  • In coordination with Good Samaritan Episcopal Church and other participating communities, plan and select music, coordinate choirs and staff with competent musicians, schedule and co-direct choir rehearsals, co-direct choir day of, and perform as an instrumentalist, singer, or cantor, if needed

Minimum Qualifications:

  • Must be flexible in work schedule and able to work evenings and some holidays
  • Must be willing to work in a team environment, collaborating with pastoral staff, community members, and Good Samaritan Episcopal Church
  • Must be willing to mentor and encourage community members, especially students and young adults, to participate in Music Ministry
  • Must be willing to promote the Mission, programming, and values of our community
  • Must be proficient in playing a musical instrument or have good choral/vocal skills
  • Must have good organization and management skills
  • Must have knowledge of the Roman Catholic Liturgy
  • Must have the ability to effectively communicate with an intergenerational community
  • Must have a Bachelor’s Degree

Preferred Qualifications:

  • Experience as a choir director in a young adult ministry
  • Ability to proficiently play many types of musical instruments
  • Excellent choral/vocal skills

Please submit cover letter and resume to: cathcom@ucsd.edu. In the subject line, please reference “Music Director”

Case Manager I | Catholic Charities | San Diego | 11/8/2019

Position Title: Case Manager I
Reports To: Program Manager
Hours: Full-time (40 hours/ week)
Salary: $16.00 per hour

Position Title:

Responsible for providing program services to program participants. The Case Manager I assess and documents participant’s personal information. The Case Manager will ensure compliance with all program policies and procedures, including, but not limited to monthly data report submissions, case review and other duties as assigned.

Supervision Responsibilities:  None

Budgets Administered:  None

Agency Culture:

The business and social environment in which our Agency operates is continuously changing. To thrive, we much incorporate new ways of thinking and embrace new practices. As part of this cultural change process, it is critical that all employees of Catholic Charities aspire to the following:

  • A commitment to the agency’s mission, vision, and values (“We Do the Right Thing”)
  • A commitment to excellence in everything we do (“We Do Things Right”)
  • A commitment to achieving desired outcomes and measured results (Everything Matters”)
  • A commitment to innovation and to what is possible (“Creativity and Generativity”)

Case Manager Functions:

  • Screen, assess and evaluated participants needs
  • Meet with each program participants to orient him to LP program objectives, services, program procedures and rules. Prepare Needs and Services Goal plan
  • Review each program participant’s intake file for accuracy. Maintain detailed participants records and input data on participants into service point system on the computer
  • Assure participants case files are accurate and case logs notes are updated weekly
  • Assist with monthly nutrition and health education classes for program participants
  • Meet weekly with program participants, individually to assure their needs and plan and goals are being met
  • Conduct house meetings once a month
  • Prepare monthly collection data reports assigned by the Program Manager
  • Participate in case manager development, training, conference and program monthly meetings as directed
  • Provide service to internal and external program visitors according to standards
  • Promote excellence in customer service for potential participants through
    Program staff training

Agency Management:

  • Collaborate and communicate with program Operation Supervisor or Program Manager to remain consistent in policies and procedures of the program
  • Adhere to all agency policies and procedures
  • Complete and submit all required monthly reports and assigned paperwork as needed in a timely and accurate manner

Customer Service:

  • Provide service to internal and external customers according to standards while ensuring staff and volunteers follow same standards
  • Promote excellence in customer service for all visitors and potential participants through staff training

Financial Management:

  • Acknowledge and follow financial policies of the agency

Education, Experience, And Skills Required:

  • Associate’s degree (AA) or equivalent from two-year accredited college plus two years’ experience in a social service setting, serving homeless men or farm workers
  • B.A preferred
  • Must have excellent organization skills and ability to work independently
  • Candidate should possess good computer skills and familiarity with Microsoft Office Software, especially Excel
  • Must possess excellent customer service and active listening skills

Physical Requirements:

  • Occasionally may be required to carry items up to 25 pounds

Other Responsibilities:

  • Perform other duties as assigned

Please submit cover letter and resume to:  http://www.ccdsd.org

Contacts

Maria Giddens
Administrative Assistant
Phone: (858) 490-8380
mgiddenssdcatholic.org
Olivia Granados
HR Benefits/Generalist
Phone: (858) 490-8283
ogranadossdcatholic.org
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