Employment Opportunities

POSITION TITLE: Maintenance Worker
FLSA STATUS: Non-exempt
HOURS: 5:30 am – 2:30 pm
REPORTS TO: Vice Moderator of the Curia

Position Summary:

The Maintenance Worker works as part of a team that is responsible for keeping the Diocesan Pastoral Center offices, meeting rooms, common areas and all bathrooms clean and well maintained. Responsibilities include daily maintenance and cleaning, notifying the Facilities Manager of necessary repairs, and any urgent emergency cleaning.

Primary Responsibilities:

• Clean offices and other workspaces
• Dust furniture
• Vacuum carpets
• Empty waste containers
• Sweep, vacuum and/or mop the common areas, hallways and stairwells
• Collect garbage and throw it into dumpster. Wash the dumpsters and surroundings as necessary
• Notify appropriate personnel of necessary repairs or needed tools
• Carefully mixes cleansers or acids according to instructions to prepare solutions for cleaning
• Notes and reports infestation of insects or pests
• Assist with the room set up for meetings and events
• Perform simple repairs and maintenance including painting, minor plumbing or electrical work
• Other duties as assigned

Knowledge & Skills:

• Experience in facilities maintenance and using cleaning supplies
• Ability to work in a team and relate well with other personnel
• Basic reading, writing and understanding of English a must
• Some knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church helpful

Other requirements:

• Uses good judgement to adjust to needs of colleagues and office staff
• Able to maintain confidentiality
• Must be able to exert 10 to 20 pounds of force to lift, carry, push, and pull or otherwise move objects
• Must possess the manual dexterity to handle and work with various hand and power tools, as well as cleaning supplies and tools

Education & Experience:

• One year’s experience with commercial cleaning and maintenance

Please submit cover letter and resume to kkrische@sdctholic.org. In the subject line of your email please include at least two sentences about your experience with commercial cleaning and maintenance.

Position Title: Administrative Assistant

Hours: Full-time (35 hours/week, some evenings and weekends required)

FLSA Status: Non-Exempt

Supervised by: Director for Liturgy and Spirituality

Travel: Workshop/Conference and Diocesan Liturgy venues within the diocese as needed

Position Summary:

The Administrative Assistant assists in the general operations of the Office for Liturgy and Spirituality (OLS) and is responsible for providing administrative support to the Director and staff for OLS

The responsibilities of this position include but are not limited to:

• Clerical/administrative tasks, liturgical workshop and conference coordination, and diocesan liturgy support

Primary Responsibilities:

• Collaborate on Catholic liturgy planning and liturgical music selection
• Format orders of service for diocesan liturgies
• Perform clerical/secretarial duties for supervisor and staff
• Attend staff and planning meetings when appropriate
• Answer telephones and direct calls appropriately
• Respond to inquiries regarding workshops and conferences
• Order and purchase supplies, books and materials
• Schedule Pastoral Center rooms for meetings and events as needed
• Data entry- update parish contact lists and certifications for liturgical ministers
• Prepare workshop promotions via email and bulk mailings
• Prepare workshop materials, process registrations, prepare certificates, and maintain contact list
• Provide setup and hospitality for workshops and conferences
• Assist with liturgical supply, care, and maintenance
• Transport, set up, and breakdown for diocesan liturgies (occasional lifting required)

Knowledge & Skills:

• Pastoral with excellent people skills
• Team player
• Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines; possess a strong work ethic; punctual
• Must be able to maintain confidentiality
• Excellent verbal and written communication skills
• Problem solving— ability to gather and analyze information and resolve problems in a timely manner
• Take initiative and work with a sense of urgency
• Proficiency with Microsoft Office Applications (Word, Excel, Access, PowerPoint, Outlook, Publisher)
• Ability to read music
• Knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Qualifications:

• Practicing Catholic
• Catholic liturgy preparation experience preferred
• Ability to provide piano and organ accompaniment preferred
• Bi-lingual & Bi-literal (English/Spanish) desired
• Three years’ experience as administrative assistant and office procedures desired
• Ability to lift moderate loads up to 35lbs. required

Please submit cover letter and resume to kkrische@sdcatholic.org In the subject line of your email please reference “Administrative Assistant – OLS”. In the body of your email, in four sentences please detail your prior experience as an Administrative Assistant and experience with liturgy preparation.

POSITION TITLE: Staff Accountant
FSLA STATUS: Non-exempt
HOURS: Full-time, Monday – Friday, 8:30 a.m. – 5:30 p.m.
REPORTS TO: Controller

Position Summary: The Staff Accountant is responsible for performing professional accounting work including; providing data entry for processing payments, and recording funds receipts. The Staff Accountant prepares journal entries and reconciles Balance Sheet accounts along with compiling and verifying financial data and providing overall support to Diocese administration.

Primary Responsibilities:
• Determine a standard chart of accounts for both parishes and schools and implement them at all locations.
• Collect regular balance sheet and income statements from all parishes and schools and consolidate for reporting
• Assist with preparation of annual budgets for parishes and schools and collect and consolidate for reporting.
• Process and post daily funds receipts including cash, check, and wires
• Serve as back up to process and post accounts payable invoices
• Serve as back up to process payment to vendors
• Update schedules and dashboard reports
• Maintain electronic filing requirements in accordance with policy
• Prepare and post month end closing journal entries
• Prepare and process all Balance Sheet reconciliations monthly
• Serve as back up for recording, filing and distribution of electronic documents
• Assist in preparation and review of the monthly financial statements
• Identify risks and process improvement opportunities, and suggest solutions for improvements
• Researches financial discrepancies and communicates recommendations to supervisor
• Review and reconcile Parishes and Schools Fund on Deposits (FOD) and loans
• Process billing to Parishes and Schools
• Assist with the stocks donation process
• Post all investment activities
• Reconcile all investment accounts
• Assist with the year-end closing and annual audit
• Participates in accounting projects as appropriate
• Other duties as assigned

Education and Experience:
• Bachelor’s degree in Accounting, Finance, or Business Administration
• Five to seven years of accounting experience
• Required knowledge and experience with computerized general ledger systems, spreadsheet design, and database management and reporting
• Advanced proficiency in Microsoft Office applications and other Cloud Based Software applications
• Advanced Excel Skills (Pivot Tables, V-Lookups, Sumlf, Macro, etc.)

Knowledge, Skills, Abilities:
• Excellent written and verbal communication skills
• Demonstrate a self-directed capacity to organize own work, set priorities and meet critical deadlines
• Detail oriented, motivated team player with a strong ability to multi-task
• Exhibit good customer service acumen
• Attention to detail with strong data entry
• Knowledge of accounting software, including Microsoft Dynamic Great Plains and other cloud based software
• Non-profit accounting experience

Please submit cover letter and resume to kkrische@sdcatholic.org. In the subject line of your email please reference “Staff Accountant”. In the body of your email please include one sentence about the type of degree you have and at least two sentences about your experience with non-profit accounting.

Please apply Via Edjoin on the following link:

Please submit applications on EdJoin by clicking here.

Introduction Letter and Resume must be included.

Position Title: Director of Information Technology
Hours: Full time, 40hrs per week & as needed
FLSA Status: Exempt
Reports To: President of Mater Dei

Position Summary:

The Director of Information Technology (IT) will provide leadership across all aspects of technology infrastructure and usage at Mater Dei Catholic High School (MDCHS), Mater Dei Juan Diego Academy (MDJDA) and Juan Diego Adult Centers (JDAC) while exemplifying the highest level of character. Reporting to the President of Mater Dei, the Director of IT will lead the school in the planning, implementation, and use of technologies to enhance and support instructional practices, student learning, and all business and web-related operations. The Director of IT will serve as the primary resource and advocate for faculty and staff usage of technology and will develop and manage projects and initiatives to advance instructional practices, student learning, and business functions using technology. The Director of IT must have the ability to work with teachers in classrooms as well as a strong understanding of teaching, learning, and how technology can support and foster best practices.

DUTIES:

• Under the supervision of the President, the Director of IT will oversee all operations of the IT department, including the hiring, supervision, evaluation, and growth of all Information Technology staff.
• Assess the effectiveness of, and lead efforts to improve, the school’s implementation of technology tools for instructional and operational purposes.
• Inspire the IT team and the faculty to model and explore best practices in innovation, technology integration, and instructional design.
• Manage the deployment of IT infrastructure, hardware, and systems for MDCHS, MDJDA & JDAC.
• Design, manage, and evaluate technology-related faculty and staff trainings, and ensure that all members of the community receive sufficient training and support.
• Establish and evaluate technology policies, procedures, and processes in areas such as: end-user support, data management, network access, and content filtering.
• Ensure IT security, purchasing, risk management, disaster recovery and planning processes are in place and receive regular review for currency and adequacy.
• Manage vendor relationships and third-party installation projects.

Leadership and Administration:

• Working closely with both head of schools and other leaders, develop a mission-aligned technology strategy that inspires and serves faculty and staff.
• Develop and maintain departmental budgets, policies, and procedures.
• Establish partnerships and relationships with external organizations and maintain an active presence in the local and national technology communities.
• Develop and maintain strategic and operational plans that are aligned with departmental needs, school mission and values, and organizational culture.
• Anticipate the needs of diverse constituents, monitoring trends and innovations in the industry and making actionable recommendations to senior leadership.
• Perform other duties as assigned.

Professional Qualifications:

• A bachelor’s degree in a related field. Master’s degree preferred.
• Demonstrated professional experience in a technology leadership role with expertise in one or more of the following areas: enterprise IT, client services, data and systems management, and instructional technology and design.
• Leadership experience in K–12 education preferred.
• Demonstrated written and verbal communication skills, as well as presentation skills.
• Experience leading departments and supervising employees.

Personal Qualities/Competencies:

• An ability to plan and oversee concurrent technology-related programs and projects, combined with strong motivational skills to ensure completion and success.
• Passion and interest for managing all areas of technology—IT, data/systems, and instructional—even if prior experiences in these areas are not equal.
• A thoughtful and determined approach to departmental objectives and individual staff growth—while remaining attuned to the school’s mission, values, and goals.
• Inspirational, pragmatic, and diplomatic leadership that is sensitive to the needs of a dynamic and diverse faculty.
• An ability to build consensus among diverse groups, facilitate critical discussions, and provide confidence to colleagues during times of transition.
• A collaborative, cooperative, empathetic, collegial, innovative, and patient mindset.
• Commitment to growth in leadership skills alongside colleagues.
• An understanding of the diverse technology needs and organizational complexities of a large, high-achieving, multidivisional, independent school.
• A commitment to Mater Dei’s mission and values.
• Confidence and humility, together with a sense of humor and warm personality.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel objects, tools or controls; and reach with hands and arms.
• The employee is regularly required to walk.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed primarily in an office setting. The noise level in the work environment is usually quiet.

Please submit cover letter and resume to Zury Guptill at zguptill@mdchs.net

Position Title: Campus Ministry Retreat Coordinator & Theology Teacher
Hours: Full time
FLSA Status: Exempt
Supervised by: Principal

Mater Dei Overview:

Mater Dei Catholic High School is located in Chula Vista, CA. We are a private, coeducational high school that is under the guidance of the San Diego Diocese. Mater Dei is a fully accredited school by both the Western Association of Schools and Colleges (WASC) and the National Catholic Education Association (NCEA). Mater Dei has a firm commitment to having each of our students gain acceptance to a four-year university after graduation. We continually strive to make our campus a place for the community, with many sports, arts and cultural events that are open to the public.

The school is internationally recognized and deeply committed to diversity. We actively strive for a student body that includes a variety of races and ethnicities in the belief that classroom dialogues are more dynamic and more informed when students have the opportunity to interact and learn with others of different backgrounds.

Position Summary:

The Campus Ministry Retreat Coordinator and Theology Teacher services the school in an instructional capacity and performs the specific duties assigned by the Principal of the school. The classes, projects and assessments designed by the Theology Teacher will be in accordance with the Theology Department and USCCB curriculum framework. As the Retreat Coordinator for the school, he/she will plan and lead all student retreats as well as the faculty retreat.

Primary Teaching Responsibilities:

• Teach 4 Theology classes including two hybrid Senior Campus Ministry classes (which include Social Justice & Christian Call curriculum)
• Provides grade appropriate instructional program in accordance with the department guidelines to include:

1. 1. Lesson planning
   2. Classroom preparation
   3. Assessment of each student’s performance

• Collaborate with the Theology department to ensure consistency between classes
• Maintain online gradebooks and posting of grades through Schoology, Mater Dei Catholic High School’s Online Learning Management System, as well as its resources pages for parents/students
• Provides grade appropriate extended or enrichment opportunities
• Supervises students
• Maintains an orderly classroom
• Participates in faculty meetings, school committees and in-services
• Communicates promptly with parents
• Attends other school functions and activities as necessary
• Other duties as assigned

Primary Campus Ministry Liturgical Director duties:

• Coordinate Senior Campus Ministers to effectively plan, promote and lead retreats on and off campus
• Give Campus Ministers an understanding of the importance of their work through study of retreat spirituality
• Comprehensive spiritual formation of Campus Ministers
• Planning Freshman Retreats (2) – Welcome to Mater Dei!
• Planning Sophomore Retreats (2) – Loving and Respecting Yourself
• Planning Junior Retreats (2) – Loving and Forgiving Your Neighbor and God (overnight retreats)
• Planning Senior Retreats (2) with faculty, alumni, and Campus Ministry team
• Co-plan and co-lead a campus minister training retreat + induction Mass the Saturday before school starts
• Organize logistics and finances of all annual retreats by coordinating with in-school operations and third parties
• Work with administration to set all Campus Ministry event dates for school year
• Assist in developing and implementing the faith life and Catholic mission of the Mater Dei community
• Model for the students a faith-filled life of prayer and service
• Collaborate with ASB to run freshman orientation

Qualifications:

• Embody Mater Dei Catholic’s Core Values: Dedicated; Spirit of Service; Smart (IQ, emotional intelligence & spiritual intelligence)
• Basic understanding and acceptance of Catholic School philosophy, goals and objectives
• Promote a positive and healthy school culture
• Understanding of child development and skills necessary to relate to students
• Employ effective class management techniques
• Works cooperatively with the school and staff
• Excellent people skills and professional demeanor

Education & Experience:

Must have the following education training and experience:

• Bachelor’s Degree or higher in Religious Studies or Theology
• Master Degree preferred
• Successful experience in high school classroom teaching
• Teaching 1:1 PC Laptop or BYOL environment preferred
• Retreat/Youth Ministry experience preferred

Please submit cover letter and resume to Zury Guptill at:  zguptill@mdchs.net

Position Title: Registrar/Community Outreach
FLSA Status: Non-exempt
Reports to: Principal
Hours: School Year – 40 hours/week, Monday-Friday, 7:30 a.m.-4:00 p.m.
Summer Hours (six weeks) – 20 hours/week, schedule TBD

Primary Duties and Responsibilities:

Office:

• Prepare Weekly Parent Newsletter
• Coordinate Custodial Service, Work and Repair with Parish Plant Manager
• Coordinate and Supervise Office Volunteers
• Manage Tuition Agreements
• Manage FACTS (late payments etc.)
• Complete all needed reports (NCEA, SNOR, Statistical, Title, etc.)
• Translate for parent conferences when needed

Clerical:

• Manage Principals Calendar/Appointments
• Oversee and update front office bulletin boards
• Donation Thanks You notes
• Staff appreciation
• Update parent information

SEVIS/Sentri Letter:

• Complete and submit all reports
• Complete letters when requested by parents

Registrar:

• Coordinate New Student Testing
• Coordinate New Student Acceptance (letters, collection of fees, meeting with principal, etc.)

Community Outreach:

• Manage School Messenger
• Attend Community Meetings
• Initiate and maintain alumni & friends database
• Coordinate with parish and Director of Religious Ed.
• Manage Parent & Student Ambassadors
• Website administration
• Special events coordinator

Safe Environment:

• Keep and organize CMG records
• Manage and keep all records for the “Protecting Our Children” program
• Monitor Plant for Safety Issues
• Manage and maintain all Safety Reports
• Distribute Safety Materials

Emergency Drills:

• Coordinate Emergency Drills with principal
• Assist Fire Department during annual inspection
• Contact Police Department regarding any safety concerns

Health:

• Administer basic first aid
• Schedule health screenings
• Send communicable disease alerts to parents

EDUCATION AND EXPERIENCE:

• Bilingual (English/Spanish) required
• Proficient with Microsoft Office Suite
• Five years’ experience with social media (Facebook, Twitter, Instagram, etc.)

Please submit cover letter and resume to Principal, Sylvia Benning at:  sbenning@saintcharlesschool.com

https://docs.google.com/forms/d/e/1FAIpQLSd6tVUMPsYMeD-gwvKXN1mLUzWo5OxeM3kGw55bSdvC5F2rkg/viewform

Position Title: Administrative Assistant to the Principal
Hours: Full-Time
FLSA Status: Non-Exempt
Reports to: Principal

DUTIES:

• Maintains the school general calendar and daily “What’s Up Today” announcement in the Public Folder.
• Keeps faculty and student handbooks current noting any policy changes.
• Issues all administrator, teacher and extended day contracts.
• Maintains all confidential files including, personnel files and insures that T.B. files and fingerprints, etc. are updated.
• Prepares statistical reports for the Diocese and appropriate state office.
• Occasionally assists other administrators.
• Serves as secretary for the Faculty Meetings.
• Works with Director of Admissions setting up all school visitations, principal/pastor dinner in September, 8th Grade visitation days in October, Open House in November, Entrance Exam & Interview Day in January, and New Family Night in March.
• Assists Assistant Principal for Academics with letters of academic probation, academic dismissal and graduation award preparations.
• Assists in preparations for Baccalaureate Mass and Graduation Ceremonies, set up of gym, distribution of Graduation programs, pictures at the events, hosting, and security at Graduation.
• Serves as liaison with Austin Parents Association for Junior Mass and Grandparents Day activities – orders flowers, chairs, for each event.
• Coordinates catering for school functions that require meals or beverages.
• Other duties as assigned

QUALIFICATIONS:

Required:

• A working knowledge of all Microsoft Office apps, Google Docs and Calendar
• 3-5 years administrative support staff experience

Desired:

• Graphic Design skills, Bilingual (Spanish, English)

Please submit a letter of application, a resume, and a list of references:

St. Augustine High School
c/o Mr. James Horne, Principal
3266 Nutmeg Street
San Diego, California 92104
jhorne@sahs.org

Position Title: Staff Accountant
Hours: Full-Time
FLSA Status: Non-Exempt
Reports To: Director of Finance

DUTIES:

• All aspects of AR processing: receive, deposit, and post daily cash receipts according to financial policies and procedures.
• Monitoring and processing of tuition accounts, fees, and other receipts.
• All aspects of AP processing: coding, billing accuracy, proper authorization to pay and budget spending updates.
• Assist with the external financial, pension, workers compensation and various other audits.
• Preparation of monthly journal entries, month-end closing activities and assigned account reconciliations.
• Prepare and file quarterly sales tax returns.
• Maintain real time operating bank account balance.

QUALIFICATIONS:

• High school diploma or equivalent, bachelor’s degree in Business with major emphasis in accounting preferred.
• Minimum 5 years of progressive accounting experience required.
• Experience with fund accounting (not-for-profit industry preferred).
• Thorough understanding of U. S. Generally Accepted Accounting Principles (GAAP).
• Tech savvy and high proficiency in Excel (V-Lookups, Pivot Tables & Macros). Blackbaud Microsystems Financial Edge software and ADP payroll systems are a plus.

Please submit a letter of application, a resume, and a list of references:

St. Augustine High School
c/o Ms. Mariah Arguilez
3266 Nutmeg Street
San Diego, California 92104
jobs@sahsonline.org

Job Title: Preschool Teacher/Floater
Hours: Full-Time/Non-Exempt
Reports To: Preschool Director

Position Summary:

If you have a passion for working with children, are dedicated to providing the best education and building a faith-based, catholic community, can work collaboratively, provide the best care and support for the students, alongside wanting to learn and grow; we want you to be a part of our team.

Essential Duties and Responsibilities:

• Supervises and implements the program and curriculum for the children in accordance with the policies and philosophy of St. Michael Academy Preschool.
• Collaborates with teachers to create and deliver lesson plans, and assist with school curriculum of a STEM, Catholic/Faith-Based program.
• Has experience teaching (minimum 1 year) and has a desire to teach and model Catholic values.
• Oversees indoor and outdoor activities ensuring a safe environment for the children at all times.
• Respects, supports, and honors the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning.
• Considers individual children in relationship to their cultural and socioeconomic background.
• Must be enthusiastic, patient and nurturing and treats children with dignity and respect.
• Flexibility in their work schedule and working with others in a variety of circumstances.
• Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
• Participates in training programs, conferences, courses and other aspects of professional growth.
• Other duties as assigned.

Qualifications:

Requirements to Apply:

• Must have completed 24 ECE units or higher, MUST include courses covering child growth and development, child family & community, program/curriculum.
• California Child Development Teacher Permit (preferred).
• Previous experience in a licensed preschool or early development center (minimum 1 year).
• Must submit a cover letter, resume and copy of transcripts.
• Must submit a minimum of 2 professional references.

Requirements upon Hire:

• Fingerprint Clearance
• CMG Background Clearance.
• Cleared TB test to work in a Licensed Child Care Facility.
• Proof of immunizations.
• Proof of completion of Mandated Reporter video (CA Licensing).

Applicant’s Character Traits:

• Familiarity with the organizational structure and practices of the Roman Catholic Church
• Passion to work with young children and desire to grow as an educator
• Works well with others.
• Has a positive attitude and enthusiasm.

Please submit cover letter, resume, and transcripts to the Veronica, Director of St. Michael Academy Preschool at: vdayag@stmichaelsandiego.org

Positions available in the Diocese of San Diego Schools.

https://www.edjoin.org/Home/Jobs?countyID=0&districtID=6141

Thank you for your interest in Catholic education. If you are interested in substitute teaching in the Diocese of San Diego, please email Anne Noya at anoya@sdcatholic.org.

Position Title: Business Manager
Hours: Part time, 25 hours/week
FLSA Status: Non-Exempt
Reports To: Pastor

St. Catherine Labouré is seeking a part time business manager to lead and manage the financial, human resources activities and facilities support of the parish. This person will also serve as the primary business support staff member to the pastor. St. Catherine Labouré has approximately 1000 parishioners at the English Masses and 250 at the Spanish Mass each weekend. We have two full time employees and about five part-time employees.

Position Responsibilities:

General Administrative and Office Management:

• Provide guidance and supervision of parish staff
• Provide administrative, purchasing and general support to ministry staff
• Manage computer system needs and requirements, in collaboration with the secretary
• Manage maintenance of and training on church software and database
• Attend Diocesan meetings as needed

Human Resources:

• Assist pastor in hiring/terminating and overseeing of parish staff
• Collaborate with diocesan human resources for policy interpretation and general support
• Complete and submit payroll reports
• Complete and submit all benefit reports
• Assist employees with status changes, benefit management, Employee Assistance Program, etc.
• Insure completion, submit, manage and assist employees with workers’ compensation claims
• Maintain personnel files

Financial:

• Facilitate preparation of parish budget with guidance from Pastor and Finance Council
• Prepare financial statements for Finance Council and diocesan finance office
• Provide financial updates to pastor on a regular basis
• Prepare annual financial reports for the diocese
• Ensure all bank statements and balance sheet accounts are reconciled monthly
• Oversee Annual Catholic Appeal pledges, payments
• Oversee weekend collection counting, recording, and depositing
• Collaborate with diocese on financial matters
• Supervise payroll entry and posting
• Supervision of accounts payable
• Supervising bookkeeping tasks as required

Committees:

• Attend finance council and office staff meetings
• Attend diocesan Business Managers’ meetings and webinars

General:

• Act as point person for inquiries on parish business matters
• Be a catalyst for cooperation and good business relationships among all parish entities
• Maintain spiritual influence and presence in overall administrative activities
• Other duties assigned by the pastor

POSITION REQUIREMENTS:

Skills/Knowledge and/or Abilities:

• Strong communication skills
• Proficient in use of Microsoft Office products (WORD, EXCEL, etc.)
• Proficient in use of QuickBooks
• Familiarity with generally accepted accounting principles (GAAP)
• Familiarity with federal and state employment laws
• Ability to manage information technology needs
• Ability to evaluate, manage and maintain contracts
• Bilingual preferred, not required

Experience:

• Leadership role, office management and administration
• Proven managerial/supervisory strength
• Bachelor’s Degree in Accounting, other business-related major or acceptable previous experience in similar positions

Please submit cover letter and resume to Fr. Brian Hayes, pastor at: frbrian@stcatherinelaboure.net

Position Title: Business Manager
Reports To: Pastor
FLSA Status: Exempt
Reports to: Pastor

Primary Function of this Position:

Lead and manage the financial, human resources activities and facilities support of the parish. Serves as the primary business support staff member to the Pastor

Position Responsibilities:

General Administrative and Office Management:

• Provide guidance and supervision of financial staff at the parish and school, and maintenance staff
• Provide administrative, purchasing and general support to ministry staff
• Manage computer system needs and requirements
• Manage maintenance of and training on church software and database
• Maintain all business contracts

Human Resources:

• Collaborate with diocesan human resources for policy interpretation, leaves of absence and general support
• Complete and submit payroll reports
• Complete and submit all benefit reports
• Assist employees with status changes, benefit management, Employee Assistance Program, etc.
• Insure completion, submit, manage and assist employees with workers’ compensation claims
• Insure attendance records (personnel) are complete and up to date
• Handle new hire on-boarding

Financial:

• Facilitate preparation of parish budget with guidance from Pastor and Finance Council
• Prepare monthly financial statements for Finance Council and diocesan finance office
• Provide financial updates to pastor on a regular basis
• Prepare annual financial reports for the diocese
• Ensure all bank statements and balance sheet accounts are reconciled monthly
• Ensure the accuracy and timeliness of school financial reports and requirements
• Oversee the management of both parish and diocesan fund drives
• Schedule volunteers to count weekend collection
• Collaborate with diocese on financial matters
• Supervise payroll entry and posting
• Suvervision of accounts payable
• Supervising bookkeeping tasks as required

Committees:

• Attend all finance council, and office staff meetings
• Attend diocesan Business Managers’ meetings and webinars

General:

• Act as point person for inquiries on parish business matters
• Be a catalyst for cooperation and good business relationships among all parish entities
• Maintain spiritual influence and presence in overall administrative activities
• Other duties as assigned

POSITION REQUIREMENTS:

• Skills/Knowledge and/or Abilities
• Strong communication skills
• Proficient in use of Microsoft Office products (WORD, EXCEL, etc.)
• Proficient in use of QuickBooks
• Familiarity with generally accepted accounting principles (GAAP)
• Familiarity with federal and state employment laws
• Ability to manage information technology needs
• Ability to evaluate, manage and maintain contracts

Experience:

• Leadership role office management and administration
• Proven managerial/supervisory strength
• Bachelor’s Degree in Accounting, other business-related major or acceptable previous experience in similar positions

Please submit cover letter and resume to Bill Smirniotis at:  wsmirnoitis@saintpiusx.org

POSITION TITLE: Bookkeeper
HOURS: 25 hours per week
REPORTS TO: Pastor
FLSA STATUS: Non-Exempt

The bookkeeper serves as a lay ministerial staff resource in support of the pastor, fulfilling parish administrative needs in finance, technology, and human resources. The bookkeeper directs these efforts within the framework of shared ministry in Christian and Catholic values.

POSITION RESPONSIBILITIES:

Financial:

• Maintain financial bookkeeping system including accounts payable, receivable, and cash receipts
• Balance accounts, ledgers and reconciles bank statements
• Pay bills, make bank deposits, and process credit card payments
• Send donor acknowledgments and statement of contribution/donation for tax purposes
• Update bulletin with weekly income and with the assistance of finance council post quarterly financial statement
• Prepare monthly financial statements for pastor, the finance council and the diocese finance office
• Verify employee timesheets and process payroll on a bi-weekly basis
• Maintain capital campaign records and payments; prepare monthly financial report of capital campaign funds for the bulletin
• Oversee inventory of parish supplies
• Assist in preparing the parish annual budget
• Prepares depreciation and capitalization schedules for fixed assets, development in progress, property tax schedules and claims for property tax exemptions, compilation of sales tax to State Board of Equalization
• Provides other administrative collateral functions as directed by the pastor

General Administrative:

• Maintain parish inventory system
• Collaborate with diocese on financial matters
• Collaborate with diocesan Human Resources for policy interpretation
• Attend diocesan bookkeepers’ meetings and webinars

POSITION REQUIREMENTS:

Skills, Knowledge, and Abilities:

• Practicing knowledge of accounting, record keeping, and budgeting principles and practices
• Ability to work collaboratively with pastor, staff, and volunteers
• College graduate and/or training equivalent
• Two to Five years experience in office administration, preferably in a financial capacity
• MS Office software experience required
• Two years experience with Quickbooks software

Please submit cover letter and resume to revetutor@ascension.org.org. In the subject line of your email please reference “Ascension Bookkeeper”.

Postion Title: Director of Liturgical Music
FLSA Status: Non-exempt
Hours: Full-time
Reports To: Pastor
Salary: To commensurate with Experience and Education

Summary:

Vibrant, engaged, Roman Catholic Parish of approximately 1500 families is seeking a full-time Director of Liturgical Music. Candidate should be available for two of three weekend Masses, Masses for holy days, prayer services, weddings, funerals, other seasonal liturgical celebrations, and monthly Liturgy Committee meetings. Candidate should have the ability to lead and supervise cantors, paid section leaders and musicians as well as volunteer choir members and musicians at all levels. Direct: 9 am traditional choir, 11 am contemporary choir, and parish-wide children’s choir. Candidate would oversee the 4:30 pm choir and its director.

Requirements:

• Candidate must be a practicing Roman Catholic
• Hold an undergraduate or graduate degree in music
• Experience in Catholic music ministry
• Familiarity and experience in the Roman Catholic spiritual and liturgical tradition

Skills/Experience:

• Must possess advanced choral conducting skills
• Strong keyboard (piano and/or organ) skills
• Must have accomplished vocal skills
• Ability to supervise and train parish cantors
• Must possess excellent organizational, planning, and collaborative skills
• Competency with common computer programs, Microsoft Publisher, and music-writing programs (e.g. Finale) is a plus.

Please submit cover letter and resume to Laura Martin-Spencer, Pastoral Associate, at lmartinspencer@sandiego.edu

Position Title: General Ledger Accountant
Reports To: Controller
FLSA Status: Non-Exempt
Hours: Full-time (40 hours/ week)
Salary: $28-$32 per hour

Position Summary:

In this role, the General Ledger Account will utilize technical accounting expertise to provide the following support:

Essential Functions:

General Ledger:

• Reconcile monthly all balance sheet accounts including cash, Custodial Funds, Accounts Receivable, Prepaid Expenses, Fixed Assets, Accounts Payable, Loans, and other accounts
• Monitors and verifies all revenues and expenses are coded properly and in the proper period
• Monitors and verifies all budget to actuals monthly reports for reasonableness and presentable to the Controller
• Prepare month end closing entries and accruals (admin fee, donations, etc.)
• Verify all monthly entries are prepared and correct (depreciation, space cost, insurance, etc.)
• Manage Program 0000 activities
• Creates reports as needed through the Black baud NXT accounting system including Dashboard Reports
• Prepare and send reports to the Managers and Directors after reviewing with the Controller
• Reviews and approves all transactions postings in the Controller’s absence
• Assists the Controller during the audit period to ensure timely reporting of the audit

Other Business Office Functions:

• Assist with internal and external independent and program audits, prepare audit schedules
• Prepares journal entries
• Assist in budget preparations
• Provide clerical and administrative support to Controller as requested

Agency Engagement/ Procedures:

• Keeping Controller and Program Directors appraised of issues and/or financial problems so that prompt resolution may occur

Other Responsibilities:

• Perform other duties as required

Education, Experience, And Skills Required:

• Bachelor’s degree in Accounting (B. S.) from a four-year college or university; or two years related experience and/or training; or equivalent combination of education and experience
• At least 3-5 years’ experience in a mid-level accounting to upper level position; preferably in a non-profit environment
• Reliable and trustworthy; sound decision-making skills
• Requires excellent computer skills in Microsoft Office Software
• Must be proficient with, Black baud NXT accounting software
• Ability to calculate figures and amounts such as percentages and variances
• Ability to work professionally, cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving, and results throughout the agency
• Passion and enthusiasm for the mission of CCDSD and its clients
• Ability to work 40 hours per week, Monday thru Friday
• Ability to focus and be detail oriented
• Ability to work well independently and possess sound communication skills to interact with vendors, management and co-workers

Physical Requirements:

• Requires ability to sit up to 8 hours per day with frequent walking, standing, bending, squatting, pulling and pushing
• Requires ability to keyboard at computer for up to 8 hours per day
• Occasionally may be required to carry and lift items up to 25 pounds

Please submit cover letter and resume to Sherry Mendoza at   smendoza@ccdsd.org

Position Title: CalFresh Healthy Living Nutrition Educator I
Reports To: Program Manager, Community Services
FLSA Status: Non-Exempt
Hours: 40 hours per week, Monday-Friday; 8:00 a.m. – 5:00 p.m.
some evenings and weekends to meet the demands of the program
Salary: $16-17/hour DOE

Position Summary:

Increase knowledge of good nutrition and healthy active lifestyles to eligible CalFresh populations by conducting educational sessions and outreach, support CalFresh Healthy Living Policy, Systems, and Environment (PSE) strategies in both San Diego and Imperial County, provide support for CCDSD staff in programs that incorporate PSE strategies, and assist the Program Manager with the administration of the CalFresh Healthy Living contract to ensure compliance with the agreement between Catholic Charities Diocese of San Diego and Catholic Charities of California (CCC).

ESSENTIAL FUNCTIONS:

CalFresh Healthy Living Programmatic Responsibilities:

• Under supervised guidance, assist with the planning and implementation of CalFresh Healthy Living curriculum in a linguistically and culturally competent manner
• Under supervised guidance, conduct CalFresh Healthy Living presentations at CCDSD and community sites, conduct outreach to build relationships with new sites and provide intra agency support
• Under supervised guidance, collaborate with agency staff to create new and innovative ways to conduct nutrition education and ways to motivate clients to increase consumption of healthier foods
• Under supervised guidance, coordinate and follow-up on the activities specifically outlined in the three year CalFresh Healthy Living work plan for Policy, Systems, and Environment (PSE) strategies in both San Diego and Imperial County
• Conduct research on tools, leading practices and methods to implement PSE strategies outlined in the most current three-year work plan
• Provide administrative support to the Program Manager. Assist with filing, data collection, and annual reporting

Agency Engagement/Procedures:

• Collaborates and communicates with all Catholic Charities staff and volunteers to remain consistent in policies and procedures.
• Keeps Program Supervisor apprised of progress, issues, complaints and/or concerns so that they can be resolved in a timely manner.
• Adheres to all agency policies and procedures.
• Completes and submits all required and assigned paperwork in a timely and accurate manner.

Education, Experience, and Skills Required:

• Bachelor’s degree (B. A.) from four-year college or university in Public Health or Nutrition preferred.
• Additional one to two years’ related experience and/or training; or equivalent combination of education and experience.
• Excellent organizational skills. Computer experience in Microsoft Office Software.

Certificates, Licenses, and Registrations:

• Valid California driver license and current automobile insurance in compliance with Agency requirements.

Physical Demands:

• While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel; and talk or hear.
• The employee is occasionally required to stand and reach with hands and arms.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision.

Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. This position requires frequent travel to community/county meetings and to sites where SNAP-Ed interventions are conducted in both San Diego and Imperial County.

Please submit cover letter and resume to: ccdsd.org

Position Title: Program Manager
Department: Immigrant Services
Reports To: Department Director
Hours: 40 hours per week, Monday thru Friday, 8:00 a.m. to 5:00 p.m. Some off-hour (early morning, evening, weekend) duties may be assigned
FLSA Status: Exempt
Salary: $55,000

Position Summary:

Responsible for leading the department’s case management team, supervising staff and assuring compliance with agency and program protocols and standards.

Agency Culture:

The business and social environment we operate in has changed. What worked yesterday may not work today and will likely not work tomorrow. To thrive, we must incorporate new ways of thinking and embrace new practices. As part of our individual and agency cultural change process, it is critical that all employees of Catholic Charities aspire to the following:

A commitment to the agency’s mission, vision, and values;
A commitment to excellence in everything we do;
A commitment to excel at performance and quality improvement;
A commitment to outcomes and measured results;
A commitment to innovation and to what is possible.

Essential Functions:

Staff Supervision:

• Participate in identifying and hiring qualified candidates for open positions, including case managers and support staff
• Assign and monitor staff in case management and support activities making sure work is distributed evenly among team members
• Motivate and enable personnel to perform up to the highest professional standards
• Assign and monitor clerical, administrative and secretarial responsibilities
• Assist the Department Director in conducting on-going measurement of staff performance and compliance related to agency standards and program objectives/requirements, including completing the annual performance appraisal
• Develop an action plan with case managers for strengthening performance in areas needing improvement and implement, when necessary, corrective action according to agency policies
• Monitor staff attendance; authorize time clock/sheets/distribution, overtime and leave requests
• Conduct staff meetings and prepare reports, as assigned

Program Management:

• Assure the policies and protocols pertaining to the department’s removal and affirmative immigration services are fully implemented
• Manage office operations and procedures ensuring correspondence is controlled, filing systems are designed, and services are properly assigned and monitored
• Address client grievances and provide general support to clients
• Utilize data sources to track program and staff achievements making sure that program outcomes are achieved
• Participate actively in department and/or agency management meetings
• Assist Department Director in program development and setting up procedures and standards to guide the operation of the office
• Comply with all policies and protocols of the agency, department and program

Leadership:

• Articulate and demonstrate agency and program mission and values to staff
• Provide back up to Department Director when necessary
• Engage in problem-solving and conflict resolution of program and personnel issues that diminish the effectiveness of service delivery
• Cooperate fully with agency initiatives and inter-program/inter-department events and efforts

Financial Responsibility:

• Review and authorize expense and mileage requests submitted by staff
• Review and authorize client reimbursements

Education, Experience, and skills required:

Required:

• Minimum bachelor’s degree (BA) or equivalent in management, social work, business, human services or related field
• Minimum two years’ experience in the immigration field
• Demonstrated knowledge and competency to fulfill the identified duties associated with this position
• Possess strong organizational skills and attention to detail
• Demonstrate a strong sense of cultural diversity sensitivity

Desired:

• Work experience in a non-profit, social service and/or law firm
• Bi-lingual in English and one other language spoken by San Diego’s immigrant population
• Knowledge of Department of Homeland Security agencies and immigration law, preferred

Please submit cover letter and resume to Catholic Charities at:  ccdsd.org

Catholic Charities reserves the right to revise job descriptions as the need arises. This job description does not constitute a written or implied contract of employment.

Position Title: Case Manager I
Reports To: Program Manager
Hours: Full-time (40 hours/ week)
Salary: $16.00 per hour

Position Title:

Responsible for providing program services to program participants. The Case Manager I assess and documents participant’s personal information. The Case Manager will ensure compliance with all program policies and procedures, including, but not limited to monthly data report submissions, case review and other duties as assigned.

Supervision Responsibilities:  None

Budgets Administered:  None

Agency Culture:

The business and social environment in which our Agency operates is continuously changing. To thrive, we much incorporate new ways of thinking and embrace new practices. As part of this cultural change process, it is critical that all employees of Catholic Charities aspire to the following:

• A commitment to the agency’s mission, vision, and values (“We Do the Right Thing”)
• A commitment to excellence in everything we do (“We Do Things Right”)
• A commitment to achieving desired outcomes and measured results (Everything Matters”)
• A commitment to innovation and to what is possible (“Creativity and Generativity”)

Case Manager Functions:

• Screen, assess and evaluated participants needs
• Meet with each program participants to orient him to LP program objectives, services, program procedures and rules. Prepare Needs and Services Goal plan
• Review each program participant’s intake file for accuracy. Maintain detailed participants records and input data on participants into service point system on the computer
• Assure participants case files are accurate and case logs notes are updated weekly
• Assist with monthly nutrition and health education classes for program participants
• Meet weekly with program participants, individually to assure their needs and plan and goals are being met
• Conduct house meetings once a month
• Prepare monthly collection data reports assigned by the Program Manager
• Participate in case manager development, training, conference and program monthly meetings as directed
• Provide service to internal and external program visitors according to standards
• Promote excellence in customer service for potential participants through
  Program staff training

Agency Management:

• Collaborate and communicate with program Operation Supervisor or Program Manager to remain consistent in policies and procedures of the program
• Adhere to all agency policies and procedures
• Complete and submit all required monthly reports and assigned paperwork as needed in a timely and accurate manner

Customer Service:

• Provide service to internal and external customers according to standards while ensuring staff and volunteers follow same standards
• Promote excellence in customer service for all visitors and potential participants through staff training

Financial Management:

• Acknowledge and follow financial policies of the agency

Education, Experience, And Skills Required:

• Associate’s degree (AA) or equivalent from two-year accredited college plus two years’ experience in a social service setting, serving homeless men or farm workers
• B.A preferred
• Must have excellent organization skills and ability to work independently
• Candidate should possess good computer skills and familiarity with Microsoft Office Software, especially Excel
• Must possess excellent customer service and active listening skills

Physical Requirements:

• Occasionally may be required to carry items up to 25 pounds

Other Responsibilities:

• Perform other duties as assigned

Please submit cover letter and resume to:  http://www.ccdsd.org