Employment Opportunities

Position Title:  Administrative Assistant-Bilingual
Hours:   Full-time (35 hours/week, some evenings and weekends required)
Supervised by:  Chancellor/Director for Evangelization and Catechetical Ministry
FLSA Status: Non-Exempt

Position Summary:
The Administrative Assistant provides support in the general operations of the Office for Evangelization and Catechetical Ministry (OECM), and is responsible for providing administrative support to the Chancellor and Associate Directors for OECM. This position assists in but not limited to: performing clerical functions, extensive data entry, maintaining and creating new databases, preparing reports, flyers, brochures, materials and manuals for workshops, courses and scheduling and setting up meetings.

Primary Responsibilities:

• Perform clerical/secretarial duties for supervisor and staff
• Answer telephones professionally and direct calls appropriately
• Responds to inquiries from directors for catechetical ministry, catechists, and pastors, and clarifies policies
• Order and purchase office supplies, books and materials
• Schedule meetings and assist in the organization of departmental events (both onsite & offsite)
• Schedules Pastoral Center rooms for meetings and events, provides set up and hospitality when needed
• Maintain and create new databases as needed
• Maintains the catechist computer ACCESS database
• Data entry- update parish contact lists, transcripts, and certifications for all catechists and school religion teachers
• Prepare and send regular and bulk mailings
• Attend staff and planning meetings when appropriate
• Compiles, types, designs and formats workshop flyers and materials
• Prepares materials for Basic Catechist Formation courses, processes registrations and  prepare certificates and permanent record cards
• Process income and check requests, maintain petty cash
• Bills parishes for past due fees when necessary
• Assists in payment of accounts payable and maintains financial records
• Assist in translating materials when appropriate
• Assists with email and social media communication and updates website in both English/Spanish
• Fill in at Pastoral Center reception desk as scheduled
• Ability to lift up to 50lbs
• Other duties as assigned

Knowledge & Skills:

• Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines; possess a strong work ethic; punctual
• Must be able to maintain confidentiality
• Excellent verbal and written communication skills
• Problem solving— ability to gather and analyze information and resolve problems in a timely manner.
• Proficiency with Microsoft Offices Applications (Must be proficient in ACCESS)
• Pastoral with excellent people skills
• Team player
• Able to work fast-paced in a stressful environment
• Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church and its diverse members

Education & Experience:

• Bilingual & Biliterate (English/Spanish) Required
• Minimum three years’ experience with administrative assistant and office procedures required
• Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher, Outlook)
• Experience with graphic design platforms
• Knowledgeable in social media communication
• Experience in evangelization, catechetics, catechetical terminology preferred

Please send cover letter and resume to
MHabana@sdcatholic.org.

Position Title:     School/Preschool Bookkeeper
FLSA Status:       Full Time, Non-Exempt
Reports To:         Principal

Under the direction of the Principal, the School Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties.

Responsibilities:

Human Resources

• Prepare and process bi-weekly payroll
• Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
• Prepare and submit substitute teacher documentation
• Maintain employee files with required documentation
• Employee liaison for benefit management
• Prepare and submit information as required by Diocesan HR Department

Bookkeeping

• Process vendor payments and maintain vendor files
• Track and submit 1099 data
• Record deposits and maintain associated backup documents
• Record diocesan auto debits and other electronic transactions in a timely manner
• Ensure timely preparation of donor acknowledgements
• Perform bank statement and balance sheet account reconciliations in a timely manner
• Oversee the financial aspects of school fundraisers as necessary
• Prepare and submit information as required by Diocesan Finance Office

Accounting

• Prepare journal entries as necessary
• Prepare budgets to present to Pastor & Finance Counsel and ensure its entry into QuickBooks
• Run periodic financial reports
• Perform year-end processing tasks
• Maintain accounting records and ensure appropriate record retention
• Ensure compliance with diocesan financial controls and policies

Tuition Management

• Ensure all families are billed through a Tuition Management System
• Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
• Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
• Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
• Ensure family data is kept up-to-date

Skills/Requirements:

Skills/Knowledge

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
• Demonstrated communication skills, verbal and written
• Demonstrated human relation and interpersonal skills
• Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to work collaboratively in a team environment
• Knowledge of GAAP
• Professional demeanor
• Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software

Requirements

• Must successfully pass a background check
• Bachelor degree in finance or accounting; or equivalent experience
• 3-5 years’ experience as a bookkeeper
• Must be familiar with QuickBooks
• Diocesan experience preferred
• Requires coordination and manual dexterity, normal mental and visual ability
• Activities that include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding and carrying/lifting as required in a normal office environment

Please send Cover Letter and Resume to Matt Habana MHabana@sdcatholic.org

Position:  Maintenance/Facilities Worker
Hours: Full Time (32.50 Hours/week); Hourly; Monday-Friday 7:30pm-3:30pm
FLSA Status: Non-Exempt
Reports to:  Principal

Position Summary:

The Maintenance Worker works as part of a team that is responsible for keeping Sacred Heart’s classrooms, common areas, playground and all bathrooms clean, sanitized and well maintained. Responsibilities include daily maintenance, cleaning, sanitizing, minor repairs and any urgent emergency cleaning.  Responsible for assisting staff, and faculty with required duties.

Principal Responsibilities include but are not limited to:

• Clean, disinfect and sanitize classrooms, banisters, countertops, doorknobs and bathrooms
• Maintain all facilities including cleaning, vacuuming, emptying trash, dusting, etc.
• Maintain various supplies needed throughout property to include washing rags, mops, etc. that are used
• Maintaining landscaping on and around school property
• Perform various duties as assigned to include sweeping, mopping and restocking of supplies

Knowledge and Skills:

• Working knowledge of repair methods, materials, tools and general practices
• Ability to perform moderate to heavy manual labor including frequent bending, walking and lifting.  Must be able to exert 10 to 20 pounds of force to lift, carry, push and pull or otherwise move objects
• Ability to be self-sufficient and perform outlined tacks with little or no supervision
• Ability to work with other staff, faculty and night maintenance company
• Knowledge and use of power equipment and hand tools to complete some tasks

Required:

• Masks are required to be worn while on school grounds
• Proof of vaccination or weekly proof of negative test results

Please contact Stephanie Johnson, Business Manager at business@sacredheartcor.org for more information.

Position Title: Preschool Teacher Aide
Hours:  Part Time, 15 to 19 hours per week
Supervised by:  Preschool Director
FLSA Status:  Non-exempt

Position Summary:   The aide will work with the lead teacher supervising a classroom of preschool children. The preschool teacher aide is responsible for assisting the preschool lead teacher and other staff in implementing program curriculum, preparation of classroom, and outdoor activities

Primary Duties and Responsibilities:

• Aide will assist in supervision of children and participate in general classroom and facility cleaning
• Assists in snack and meal preparation
• Assists in implementing curriculum
• Oversees outdoor activities ensuring a safe environment for the children at all times
• Ensures a caring and safe learning environment for all staff and children
• Assure compliance with applicable state and county codes and regulations
• Other duties as assigned

Knowledge & Skills:

• Friendly with excellent people skills
• Professional demeanor
• Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Education and Experience:

• Must have one of the following qualifications:

1. High school diploma, 6 units of child development and enrolled in at least 2 semester units at a college until fully qualified.
2. High school diploma, 12 core semester units and 6 months work experience working in a child care center
3. High school diploma, Child Development associates credential with appropriate age endorsement and 6 months experience, Child Development associate teacher permit/ teacher permit/ master teacher permit

• Current pediatric CPR/ first aid certificate
• Background clearance by Livescan
• Negative TB test must be completed prior to employment

Send Cover Letter and Resume to Rulrich@santasophia.org

POSITION TITLE: Preschool Teacher
STATUS/HOURS:  Full-time
FLSA STATUS: Non-exempt
REPORTS TO: Preschool Director

Position Summary: The professional hired to work as a teacher at our school will be responsible for the general supervision and management of children between the ages of three and five years of age.

Essential Duties and Responsibilities:

• Supervising and implementing the program for the class in accordance with the policies and philosophy of the school
• Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
• Considering individual children in relationship to their cultural and socioeconomic background.
• Treating children with dignity and respect
• Helping children to become aware of their roles as integral member  of a group
• Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom
• Assuming an equal share of the joint housekeeping  responsibilities of the staff after the children have either departed or are under the supervision of another teacher
• Participating in recommended training programs , conferences, courses and other aspects of professional growth
• Assisting in the ongoing evaluation procedures needed  to assess the development levels of the children
• Other duties as assigned

Qualifications:

Requirements to Apply:
-Must possess a California Child Development Associate Teacher Permit (12 ECE units) or higher
-Must submit a minimum of 3 professional references and resume
-Must be practicing Catholic

(Requirements upon hire)
– Fingerprint Clearance, CPR and First Aid, and cleared TB test to work in a Licensed Child Care Facility
– Completion of the Diocesan Safe Environment protocol

Applicant’s Character Traits:
-Has experience teaching OR desire to teach and model Catholic values
-Passion to work with young children and desire to grow as an educator
-Works well with others
-Has a positive attitude and enthusiasm for teaching

Email resume to preschool director, Glenda Martinez:  pre.school@strosecv.com

Start:  August 25, 2021
Position Title:  Extended School Services Aide – Afterschool
Status/Hours:  School Year – Monday – Thursday 2:15 pm – 6:30 pm; Friday 11:45 am – 6:30 pm
FLSA Status:  Non-Exempt

Reports To: ESS Supervisor and School Principal

Position Summary:  Responsible for the general supervision and management of children from grades Kindergarten through 8 in an after-school and camp setting

Essential Duties and Responsibilities:

• Supervising, observing and interacting with students in accordance with the policies and philosophy of St. Michael’s School
• Assisting students with homework and other school assignments
• Providing snacks
• Organizing and leading spiritual, social, and age-appropriate indoor and outdoor play activities
• Redirecting student behaviors not consistent with school philosophy and implementing the program discipline system when necessary
• Maintaining a safe and clean environment
• Completing and maintaining accurate and comprehensive student attendance records, payroll time sheets, incident reports and all other compliance paperwork
• Developing and maintaining a positive working relationship with other program staff and school faculty and personnel
• Working cooperatively and effectively as a team member by communicating and contributing information on a continuous basis
• Demonstrating professional, ethical, and responsible behavior at all times
• Enjoy being with students, fostering their spiritual, academic, social, emotional and physical development through the duties outlined above
• Other duties as assigned

Qualifications and Physical Requirements:

• Experience working with children within education, child development or related field
• Professional appearance and manner
• Good people skills
• Knowledge and acceptance of the teachings and traditions of the Roman Catholic Church
• Interact with students while sitting, kneeling, squatting, bending or stooping
• Cleaning and disinfecting surfaces and work areas, including toys and other materials

Contact:  For rate and additional details, please email malia.campbell@smspoway.org

POSITION TITLE: Business Manager
HOURS: Full time
FLSA STATUS: Exempt
REPORTS TO: President

 

About Mater Dei:

Mater Dei Catholic High School is located in Chula Vista, CA. We are a private, coeducational high school that is under the guidance of the San Diego Diocese. The school is fully accredited by both the Western Association of Schools and Colleges (WASC) and the Western Catholic Education Association (WCEA).  Mater Dei has a firm commitment to having each of our students gain acceptance to a four-year university after graduation. We continually strive to make our campus a place for the community, with many sports, arts and cultural events that are open to the public.

The school is internationally recognized and deeply committed to diversity. We actively strive for a student body that includes a variety of races and ethnicities in the belief that classroom dialogues are more dynamic and more informed when students have the opportunity to interact and learn with others of different backgrounds.

 

Responsibilities include the following:

1. To work with the CFO to ensure the smooth financial operation of the school.
2. To oversee the operations of the physical plant and coordinate with contracted services.
3. To create and oversee the careful maintenance and cleaning programs that keep the school’s appearance in exemplary condition.
4. To oversee and evaluate the work of the buildings and grounds crew/contractors.
5. To oversee all school purchasing.
6. To manage risk at the school to ensure the safety of personnel and students in their use of the facilities and to maintain appropriate levels of insurance to protect the property and to cover the liability of the school.
7. To oversee school transportation, including transportation routes, schedules, and contracts and to assess the performance of the transportation companies.
8. To create and oversee an on-going equipment replacement program and maintenance budget.
9. To develop, maintain and report all required environmental, health and maintenance standards as required by law and to work with the administration, to ensure compliance with all regulations and laws as they impact the school.
10. To be the key controller, responsible for all the keys and access to buildings.
11. Payroll responsibilities will consist of payroll processing in the absence of the HR Director. Assist the HR Director, as needed, in reviewing payroll prior to closing.
12. To arrange bids and develop specifications for all outside contractual work of more than $1,000.
13. To oversee the work of all outside contractors to ensure compliance with contractual agreements and budgetary restrictions.
14. Fire Drill coordination for the administrative building.

 

Qualifications:

• Bachelor’s degree in business, management, or related field
• At least 3 years experience as a business manager or relevant managerial role
• Excellent communication skills, including writing, public speaking and interpersonal communication
• Great analytical, critical thinking and problem-solving abilities
• Strong time management and organizational skills
• Proven experience with business and strategy development processes
• Strong capabilities with database and information systems software, familiarity with Paylocity payroll system a plus
• Proven ability with financial and budgetary processes

 Apply by visiting https://www.edjoin.org/Home/DistrictJobPosting/1445342

 

Position Title: Instructional Aide
Hours: Full-time & Part-Time Positions
Supervised by: Principal/Teacher
FLSA Status: Non-Exempt

Position Summary: The instructional aide works with, and under the direction of, a classroom teacher to provide assistance in the implementation of the instructional program.

Primary Responsibilities: 

• Provides assistance for the instructional program including:

1. Lesson planning and implementation
2. Classroom preparation
3. Clerical help

• Assists in the supervision of students

Knowledge & Skills: 

• Must have a basic understanding of child development and skills necessary to relate to the students being serviced
• Must be able to use the control and discipline techniques that are established for the classroom
• Must work cooperatively with the assigned teacher and other staff
• Friendly with excellent people skills
• Professional demeanor
• Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Specific Duties: 

• Work with small groups for tutorial, enrichment purposes and explicit instruction and assessments
• Collect all materials from homework to permission slips
• Prepare/run copies
• File papers in student folders
• Check and grade seatwork and homework
• Assist with supervision of school play areas at recess and lunch recess
• Substitute for classroom teacher in an emergency (short term)
• Write necessary information on standardized test sheets
• Help gather and organize special materials for new units of instruction
• Prepare bulletin boards
• Prepare and copy communications for parents at the direction of the teacher
• Keep records and charts
• Attend school functions and activities as requested by principal

Physical Requirements: To successfully meet the needs of the students in his/her care, the instructional aide must:

• Engage with students while sitting, kneeling, squatting, bending, or stooping.
• Walking and standing for a period of time of twenty minutes at recess and lunch recess.
• Reach at, below, or above shoulder height with the dominant upper extremities
• Assist in the moving of student desks and chairs. It is occasionally necessary to lift and carry boxes up to twenty-five pounds.

Education & Experience: 

• Associate degree or higher
• One year of experience working with children
• Equivalent of 15 credit hours in education or an additional 3 years of experience in working with children

Applications are being accepted through Edjoin.

POSITION TITLE: Bookkeeper
REPORTS TO: Pastor
FLSA STATUS: Non-Exempt; Full-Time

POSITION SUMMARY:

Under the direction of the Pastor, the bookkeeper is responsible for performing a variety of bookkeeping and accounting duties for the Parish Church and School, and their organizations.

PRIMARY RESPONSIBILITIES:

• Perform at the parish level in support of the parish and the diocese’s spiritual and pastoral mission; perform as both a spiritual and administrative leader in the parish
• Set an example for employees by personal adherence to, and compliance with, personnel policies and procedures and by personal adherence to Catholic Doctrine and Catholic principles of morality
• Facilitate the weekly collection process, scheduling volunteers as
• Pay bills, make bank deposits, and process credit card payments
• Record accounts payable, accounts receivable, and cash receipts
• Process vendor payments and maintain vendor files
• Maintain all donor records including Diocesan Annual Catholic Appeal
• Assist in maintaining the Online Giving system
• Assist in maintaining the school tuition and incidental billing system
• Assist with year-end activities including 1099-Misc, donor acknowledgement, and Sales and Use tax preparation and filing
• Assist in payroll processing including timecard maintenance
• Monitor parish activities for compliance with applicable Canon Law and local state and federal statutes
• Implement a system of controls as necessary, to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets
• Ensure existence of verifiable audit trail for all financial transactions
• Attend all parish staff meetings
• Perform other various duties as assigned

EDUCATION, TRAINING, and/or EXPERIENCE:

• Bachelor’s degree in Accounting, Business, Public Administration, or equivalent experience
• Minimum of 3 years of experience in a business and financial environment
• Must have a valid driver’s license

KNOWLEDGE, SKILLS, and/or ABILITIES:

• Must have a working knowledge of, and a strong commitment to, the mission of the Diocese of San Diego and the Catholic Church; preferably be in full communion with the Church and a faithful member of a Catholic parish community
• Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
• Strong organizational and time management skills; be a self-starter who is able to perform multiple tasks simultaneously and work with a sense of urgency
• Ability to exercise courtesy to fellow employees, parishioners, and the general public
• Ability to maintain confidentiality
• Ability to receive direction and be open to suggestions
• Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required
• Working knowledge of computer software applications such as Microsoft Office (Word, Excel, Access, Outlook, etc.), QuickBooks, Gabriel Software (parish census database), and FACTS (tuition information system)
• Familiarity with generally accepted accounting principles (GAAP)
• Professional bearing; clean and neat personal appearance
• Ability to successfully pass a background check as required by the Diocese of San Diego
• Ability to work flexible hours to include occasional evenings and weekends, adjusting work schedule for parish events

PHYSICAL/MENTAL REQUIREMENTS:

• Coordination and manual dexterity
• Normal mental and visual ability
• Ability to lift as required in a normal office environment

REQUIRED ACTIVITIES:

• Walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, and keyboarding

WORKING ENVIRONMENT/AVAILABILITY/GUIDELINES

• Ability to function well in both an office setting and the church environment
• Functions according to the policies of Pius X Catholic Parish Personnel Policies and applicable canon/civil law

Applications for this position are being accepted through Edjoin.

TITLE: Office Manager
FLSA STATUS: Non-exempt
AUTHORITY LEVEL: Office staff as assigned.
REPORTS TO: Executive Director

SUMMARY
It is the responsibility of the Office Manager to supervise the daily operations of the Headquarters Office; professionally represent Children of the Immaculate Heart to the public, to its customer base, to its staff, and to its clientele.  Primary responsibilities include the provision of clerical support to the Administrative Team and basic fiscal tasks and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Specific duties and responsibilities of the Office Manager include but are not limited to:

• Office Management
  • Support tasks and supervise special projects for the Administrative Team.
  • Assist with the provision of requested information by Administrative Team personnel.
  • Accountable for incoming and outgoing mail.
  • Accountable for the proper reception of telephone calls and messages.
  • Facilitate the flow of documents needing signatures.
  • Operate and oversee the functioning of specific business equipment as required.
  • business equipment as required.
  • Maintain personnel files.
  • Accountable for the cleanliness and organization of the office.
  • Accountable for the posting of required regulations and schedules.
  • Preparation of various reports as requested.
• Fiscal Tasks and Record Keeping
  • Maintain appropriate fiscal records and files.
  • Accounts payable and/or accounts receivable data entry into QuickBooks.
  • Prepare payroll information and distribute payroll checks.
  • Manage petty cash distribution and reconciliations.
  • Prepare monthly education invoice.
  • Prepare monthly STRTP invoice.
  • Prepare monthly census reports.
• Other duties as assigned.

PRINCIPLE INTERACTIONS
The primary relationships of the Office Manager include the Executive Director and the Administrative Team.

QUALIFICATIONS 
The position of Office Manager must have a high school diploma and a minimum of 5 years experience in an administrative lead position which includes bookkeeping.  This position requires computer skills and experience with cloud use of Microsoft Word, Excel, a database, and QuickBooks.  The following attributes are required:  1) Above average communication skills both written and oral; 2) Ability to handle a complex workload; 3) A courteous and professional manner with people.
A valid driver’s license from the state of employment is required.
Must be able to pass Random Drug Tests.
Must be able to pass Background Check.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS
A valid driver’s license from the state of employment is required.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; and speak and hear.  The employee must occasionally lift and/or move up to 25 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Apply by visiting https://www.childrenoftheimmaculateheart.org/careers.html and sending your resume to grace.williams@ciheart.org

Position: Teacher Assistant (TA)
Authority Level: Assigned Classroom
Reports to: Teacher

Job Summary:

The teacher assistant is responsible for assisting the teacher with classroom instruction and management.

Key Performance Indicators:

1. Significant classroom incidents not more than once per week
2. Students ready in class on time each day
3. Prep work completed for Teacher on time.

Principal Accountabilities:

Specific duties and responsibilities of the TA include but are not limited to:

1. Assist with classroom instruction and individual student tutoring as directed by the teacher.
2. Assist the teacher with the Intake Process for a new student.
3. Assist the teacher with the IEP Process, as necessary.
4. Assist with the design of appropriate curriculum and lesson plans for each student.
5. Complete incident reports in a timely fashion and submit to the teacher or Administrator.
6. Handle classroom discipline and be prepared to implement appropriate crisis intervention techniques.
7. Attend all meetings as directed by the teacher.
8. Supervise students at all times.
9. Plan academic graduation ceremonies in consultation with the teacher, Diego Hills Charter School staff, and the Administrator.
10. Assist in the development and implementation of methodologies for behavioral change.
11. Facilitate Group Process as needed to direct student’s behavior and motivate for further positive behaviors.
12. Assist with the implementation of the Point/Level System.
13. Prepare written reports as directed by the teacher.
14. Assist with resident wake-up, medication distribution, chores, and breakfast.

Principal Interactions:

Primary relationships include: the teacher, Diego Hills Charter School staff, and the Overnight Child Care Worker. Secondary relationships will include: Child Care Workers, Therapists, and the House Manager.

Education / Experience / Knowledge Requirements:

The position of TA should have a Bachelor’s Degree in Education or related field, a valid State teaching credential or emergency credential, and a minimum of one year experience teaching special needs children; preferably emotionally disturbed and conduct disorder adolescents.  A valid driver’s license from the state of employment is also required.  Experience can be substituted for education: one year experience equaling one year of education.

Apply by visiting https://www.childrenoftheimmaculateheart.org/careers.html and sending your resume to grace.williams@ciheart.org

Position Title: Academy and Preschool Bookkeeper
Hours: 32-35 hours per week
FLSA Status: Non-Exempt
Reports to: Principal

Bookkeeping and Accounting
Proficient in Quickbooks, Microsoft Word and Excel, and Financial Transactions
Assist with budget development and entry into Quickbooks
Prepare and process bi-weekly payroll
Demonstrate communication skills, verbal and written
Demonstrate human relation and interpersonal skills
Oversee the financial aspects of school fundraisers as necessary
Ensure compliance with diocesan financial controls and policies

Human Resources
Conduct employee onboarding and termination protocols
Maintain employee files with required documentation
Employee liaison for benefit management
Prepare and submit substitute teacher documentation

Tuition Management through FACTS
Monitor tuition payments
Tuition assistance program

Daycare Billing
Invoice families at the end of each month

Purchasing
Order all classroom and office supplies throughout the year

Plant Manager
Purchase maintenance supplies
Scheduling repairs
Secure bids for projects

Requirements
2-3 years bookkeeping experience
Associate Degree in finance or accounting
Diocesan experience preferred

Applications are being accepted through Edjoin.

Online Job Fair for Catholic  Preschool Teachers

The Roman Catholic Diocese of San Diego is in search of exceptional preschool teachers with a CA Child Development Permit for the 2021-2022 academic year.

More information is available on our Diocesan Edjoin page:

Positions available in the Diocese of San Diego Schools.

https://www.edjoin.org/Home/Jobs?countyID=0&districtID=6141

Thank you for your interest in Catholic education. If you are interested in substitute teaching in the Diocese of San Diego, please email Anne Noya at anoya@sdcatholic.org.

Position Title:    Parish Bookkeeper/Secretary
FLSA Status:       Full Time, Non-Exempt
Reports To:        Pastor

Under the direction of the Pastor, the Parish Bookkeeper/Secretary is responsible for performing a variety of bookkeeping and accounting duties.

Responsibilities:

Human Resources

• Prepare and process bi-weekly payroll
• Prepare employment records; conduct employee onboarding and termination
• protocols; ensure employees elect or decline benefit programs
• Maintain employee files with required documentation
• Employee liaison for benefit management
• Prepare and submit information as required by Diocesan HR Department

Bookkeeping

• Process vendor payments and maintain vendor files
• Track and submit 1099 data
• Record deposits and maintain associated backup documents
• Record diocesan auto debits and other electronic transactions in a timely manner
• Ensure timely preparation of donor acknowledgements
• Perform bank statement and balance sheet account reconciliations in a timely manner
• Oversee the financial aspects of Parish fundraisers as necessary or if applicable
• Prepare and submit information as required by Diocesan Finance Office

Accounting

• Prepare journal entries as necessary
• Prepare budgets to present to Pastor & Finance Counsel and ensure its entry into QuickBooks
• Run periodic financial reports
• Perform year-end processing tasks
• Maintain accounting records and ensure appropriate record retention
• Ensure compliance with diocesan financial controls and policies
• Set up Parish & School Finance Counsel meetings quarterly and prepare Balance Sheet & Profit & Loss for both parish and school for each meeting (October, January, March & May)

General Office Duties

• Will be in office alone 4 days a week
• Answer phones and take messages
• Sell Gift Cards as needed
• Assist walk-ins with Mass intentions, set appointments etc..
• Over see Plant events and calendaring
• Prepare and send weekly bulletin

Business Manager (partial)

• Assist Pastor on Plant needs such as setting up appointments and time lines for any projects needed.

Skills/Requirements:

Skills/Knowledge

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
• Demonstrated communication skills, verbal and written
• Demonstrated human relation and interpersonal skills
• Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to work collaboratively in a team environment
• Knowledge of GAAP
• Professional demeanor
• Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software

Requirements

• Must successfully pass a background check
• Bachelor degree in finance or accounting; or equivalent experience
• 3-5 years’ experience as a bookkeeper
• Diocesan experience preferred
• Requires coordination and manual dexterity, normal mental and visual ability
• Activities that include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding and carrying/lifting as required in a normal office environment

Please send Cover Letter and Resume to Matt Habana MHabana@sdcatholic.org

Position Title:  Receptionist for Religious Education                                  Hours:   20 Hours/Part time
Supervised by:  Office Manager                                                                 FLSA Status: Non-Exempt
Benefitted

Position Summary:

The position is receptionist for the parish religious education program. Secondary responsibilities include assisting main Parish Office with tasks and receptionist duty as needed.

Duties and Responsibilities:

• Help implement the goals and objectives of the Religious Education program
• Assist the religious education office Monday through Thursday afternoons
• Assist with registration, parent meetings, and sacramental information meetings in conjunction with the religious education and parish calendar
• Inform parents of Religious Education calendar of events for all grade levels
• Other duties as assigned

Knowledge and Skills:

• Experience in program coordination
• Strong interpersonal and communication skills
• Proficient computer skills including Microsoft Office Suite

Education and Experience

• Thorough knowledge and familiarity with the structure and practices of the Roman Catholic Church
• Must be practicing Catholic
• Must have experience in working in a Roman Catholic parish
• Certificate in Catechetical Ministry preferred. If candidate does not possess certificate then they must be willing to pursue

Please submit resumes to:
Cheryl Danzl, Office Manager San Rafael Parish
17252 Bernardo Center Drive, San Diego, California 92128
cheryl@sanrafaelparish.org

Position Title: Catechetical Assistant
Hours: Full-time (35 hours/week, some evenings and weekends required)
FLSA Status: Non-Exempt
Reports to: The Pastor
Travel: Workshop/Conference and Diocesan meetings within the diocese as needed

Position Summary:
The Catechetical Assistant assists in the general operations of the Faith Formation Department and is responsible for providing administrative support to the Coordinator and staff of St. Gregory the Great parish.

The responsibilities of this position include but are not limited to:

• Assists the Coordinator of Faith Formation in running PreK-8^th Grade Faith Formation program (Faith Formation classes during academic year, Sacrament Preparation for First Reconciliation and First Eucharist, Vacation Bible School in the summer, and Children’s Liturgy of the Word throughout the year)
• Helps facilitate registration for all Faith Formation activities (see above)
• Perform clerical/secretarial duties for coordinator and staff
• Perform some bookkeeping duties
• Attend staff and planning meetings when appropriate
• Answer telephones and direct calls appropriately
• Respond to inquiries regarding the Faith Formation program
• Order and purchase supplies, books and materials
• Schedule facilities/rooms for meetings, classes, and events as needed
• Data entry- update student/family contact lists and certifications for catechists
• Prepare class/workshop/VBS promotions via email and bulk mailings
• Prepare workshop materials, process registrations, prepare certificates, and maintain contact list
• Provide setup and hospitality for workshops, sacraments and classes
• Assist with recruiting and training catechists
• Transport, set up, and breakdown for workshops, classes, sacraments, VBS, etc.

Knowledge & Skills:

• Pastoral attitude with excellent people skills
• Team player
• Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines; possess a strong work ethic; punctual
• Must be able to maintain confidentiality
• Excellent verbal and written communication skills
• Problem solving— ability to gather and analyze information and resolve problems in a timely manner
• Take initiative and work with a sense of urgency when needed
• Proficiency with Microsoft Office Applications (Word, Excel, Access, PowerPoint, Outlook, Publisher)
• Proficiency with QuickBooks
• Knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

 Qualifications:

• Practicing Catholic
• Catechist Certification (or current enrollment)
• Catholic liturgy preparation experience preferred
• 1-3 years’ experience as administrative assistant and office procedures preferred
• Ability to lift moderate loads up to 35lbs. required

Please submit cover letter and resume to maddie@stgg.org
In the subject line of your email please reference “Catechetical Assistant – FF”. In the body of your email, in four sentences please detail your prior experience as an Administrative Assistant and experience with catechetics.

Position Title:  Youth Minister
Hours:  9.5+ hours per week
FLSA Status: Non-Exempt
Supervised by:  Catechetical Program Coordinator

Youth ministry is devoted to faith development, spiritual formation and advocacy for young people from grades 6-12. As a faith community, we are called to:

1) Empower young people to live as Catholic disciples of Jesus Christ in the world today;
2) Draw young people to responsible participation in the life, mission, and work of the Catholic faith community;
3) Foster personal and spiritual growth of each young person and support family life;
4) Challenge the minds and conscience of the young to dive deep into the truth of faith.
__________________________________________________________________________________

QUALIFICATIONS FOR YOUTH MINISTER

• Active member of a Catholic Parish
• Self-motivated individual with “vision” for Youth Ministry
• Ability to establish and maintain good rapport with young people and their families
• Ability to work with parish and recruit/support adult and youth volunteers
• Ability to work with existing staff
• Willingness to further education/development in areas of Youth Ministry, Catholic faith, etc.
• College degree (or student), Youth Specialty Courses, Ministry experience, & Musical abilities are beneficial but not required
• Flexible work hours, including mostly afternoons/evenings and weekends
  • Approximately 9.5+ hours per week—increased hours as needed (as we move beyond pandemic restrictions) and for special events.  The position is Non-Exempt, Hourly.
  • Optional Young Adult Component for additional hours*
• Good communication and decision-making skills
  • Administrative capabilities—organization, computer, and social media skills
  • Ability to teach and life witness Catholic faith and values effectively
  • Fluency in Spanish not necessary but beneficial

__________________________________________________________________________________

CONTACT
Kindly send resume or direct inquiries to:  Fatima Rubio
Fatima.Rubio@ststephenvc.com or Call the office (760) 749-6684

FLSA: Non-exempt
Reports to: Pastor
Hours: Full-time, including evenings and weekends

The Youth Minister is responsible for the coordination and implementation of the parish’s ministry to young people from middle school through high school. This includes planning and administering a comprehensive bilingual high school Confirmation program, as well as weekly activities, leadership training, retreats, youth conferences, and service activities.

Primary Duties and Responsibilities:

• Recruits, develops, and manages a core team to minister to the middle school and high school youth of the parish. Responsible for the development and facilitation of the youth ministry program: meetings, retreats, socials, etc.
• Works collaboratively with the Coordinator of Faith Formation (English and Spanish) and the School Principal
• Advocates and fosters involvement of youth in the life of the parish, including serving on various parish committees, liturgies, and events.
• Recruits and trains volunteers needed for programs: assistants, substitutes, team members, facilitators, sponsors. Conducts periodic meetings with your team.
• Plan, coordinate, and execute Confirmation liturgies.
• Serves as the record keeper of registration, attendance and recipients of the Sacrament of Confirmation.
• Ensures all volunteers have Safe Environment training and clearances. Monitors safety of youth, including presenting the Safe Environment program for youth.
• Attends parish staff meetings.
• Ensures that the parish community is informed of Confirmation and Youth ministry events through the various channels of communication including parish bulletin, website, Flocknote, and social media.
• Performs other duties as assigned.

Education and Experience:

• Must be a practicing Catholic.
• Must regularly participate in the sacramental life of the Church.
• Bachelor’s degree or Youth ministry certification and/or experience in the field.
• Strong organizational skills, including time management, delegation, planning, and the ability to balance multiple projects at a time.
• Highly self-motivated, creative, and energetic.
• Bilingual in English and Spanish

Please submit cover letters and resumes to Fr. Arturo Uribe at auribe@stpeter-fallbrook.org

FLSA: Non-exempt
Reports to: Pastor
Hours: Full-time, including afternoon/evening and weekend hours

St. Peter the Apostle Catholic Parish is seeking a Coordinator of Liturgy and Music to facilitate the planning and execution of all liturgical celebrations. As liturgy is central to parish activity, the Coordinator of Liturgy and Music needs to fully collaborate with others in areas of parish administration and ministry to best meet the goals of the parish.

The job requirements are given as follows, but not limited to these areas:

• Meet regularly with Pastor for input and guidance of liturgies and liturgical ministries.
• Preparation of rituals and Presider for masses.
• Coordinate with EMHC, Lectors, sacristans, altar servers, and any other liturgical ministries to ensure proper liturgical volunteer staffing.
• Assist Pastor, Liturgy Committee, and staff with planning and scheduling.
• Application of parish and diocesan policies and procedures for retention of volunteers, including safe environment.
• Order and maintain inventory of adequate supplies for Masses and special events, including candles, batteries, incense, wine, hosts.
• Cooperate with Music Ministry as needed for liturgical needs.
• Preparation of worship aids for Holy Days of Obligation, special Masses and prayer services.
• Collaborate with Faith Formation staff for Rites, Easter Vigil, Confirmation, and First Holy Communions.
• Draft content for insertion into Parish bulletin, Flocknote, website, and other media.
• Organize, lead, and prepare agenda for Liturgy meetings.
• Keep current with Diocesan, national and global trends of the Catholic Church in the field of liturgy.
• Attend all Diocesan-required training sessions. Attend other workshops and classes for additional training as needed.
• Attend regular Parish staff meetings.
• Provide music as needed for funerals, weddings, weekend Masses, special celebrations, Thursday school Masses, and other celebrations.
• Weddings: Coordinates and prepares materials, meets with couples to plan the liturgy, and compiles materials for the liturgy.
• Funerals: Plans liturgy and music, executes scripts and worship aids, and provides ministers.
• Additional duties as assigned.

QUALIFICATIONS:

• Catholic in good standing
• Ability to honor and maintain confidentiality
• Ability to work well with people. Must have the ability to maintain supportive and pastoral relationships with lay ministers.
• Ability to lead and train liturgical ministers
• Knowledge of the Roman Missal, lectionary, the liturgical year, liturgical norms and regulations, and liturgical tradition and practice.
• Must be highly organized: be proactive, take initiative, resolve complex problems, follow-through, and simultaneously manage multiple priorities. Performs work with attention to detail
• Proficiency in piano and voice with experience utilizing these gifts to enhance the celebration of the Mass.
• Previous parish experience in liturgy and experience with liturgical ministry formation desired
• Proficient in Microsoft Office (Word, Power Point, Excel, Outlook).
• Bilingual in English and Spanish preferred

Please submit cover letters and resumes to Fr. Arturo Uribe at auribe@stpeter-fallbrook.org

Position Title: Bookkeeper
Parish: Our Lady of Mount Carmel, Rancho Peñasquitos
FLSA: Non-exempt
Hours:  Part time (19.5 hours)
Supervised by:  Business Manager

Introduction
The Catholic Parish of Our Lady of Mount Carmel in San Diego is a Catholic community located in the Rancho Peñasquitos area.  This parish has approximately 2,900 registered families that are active in their faith and who support the various ministries and a dynamic faith formation program.  This is an active parish that requires a Bookkeeper that can perform bookkeeping tasks and properly communicate with the pastor, business manager and parish staff.  This position requires a good knowledge in accounting practices, knowledge of diocesan and parish policies and procedures.

Purpose of Employing a Bookkeeper

• To relieve the burden of some of the day-to-day bookkeeping tasks from the business manager in order to allow the manager to focus more on other business and facility requirements
• To assist  parish office staff in routine clerical documentation and recording
• To assume responsibility for payment of parish bills and help ensure financial policy compliance

Line of Responsibility and Support

• The Bookkeeper will be responsible to the business manager on a day-to-day basis, and will be accountable for routine account payable and proper documentation of all parish debt and related cost payments.
• The Bookkeeper will look to the business manager for advice and support, as well as to the pastor

Skills

• The Bookkeeper will need to possess good accounting skills and be well versed in QuickBooks and accounting procedures
• Must have a least 3 years’ experience in accounting and bookkeeping related field and be well versed in parish operations
• Must be well versed in the use of the Microsoft office Suite
  The Bookkeeper will:
  • display discretion and ensure confidentiality of work undertaken
  • possess a good knowledge of accounting
  • be capable of reviewing and implementing accounting requirements

Duties

• Maintain QuickBooks accounting and perform weekly and monthly audits of system
• Coordinate the proper payment and filing of all invoices
• Maintain crucial parish logs and files pertaining to financial records, sacraments and human resources
• Maintain employee timecard system.  Process and record payroll
• Provide administrative support to staff as needed

Please submit cover letter and resume to:  mfischer@olmc-sandiego.org . In the subject line of your email please reference “Bookkeeper at Our Lady of Mount Carmel”.

Primary Function:  This person’s primary job is to clean and maintain the Church, the Holy Family Center, and Parish Center buildings. Provide evening security for campus.

Reports to:  Plant Manager                                                          FSLA Status:  Non-Exempt

Hours:  15 hours per Week (Weekends Required)
Saturday (1 PM -9 PM)   Sunday (1 PM – 9 PM)

Principal responsibilities include but not limited to:

• Maintain and cleaning of the church grounds.
  • Courtyard and entrance swept, glass cleaned and trash emptied.
  • Clean and sanitize restrooms. Trash emptied; paper goods restocked as needed.

• Maintain and cleaning of the Holy Family Center.
  • Set up and tear down events as needed
  • Sweep and empty trash in courtyard and entrance.
  • Clean and sanitize restrooms. Trash emptied; paper goods restocked as needed.
• Maintain and cleaning of the Parish Center
  • Set up and tear down events as needed.
  • Sweep and empty trash in entrance and meeting rooms.
  • Clean and sanitize restrooms. Trash emptied; paper goods restocked as needed.
• Lock up and secure buildings before leaving.

Knowledge and Skills:

• Ability to work independently with little or no supervision.
• Ability to make judgment calls related to emergency and safety matters.
• Working knowledge of procedures, practices, tools and equipment used in maintenance.
• Ability to perform moderate to heavy manual labor including frequent bending, walking and lifting.

Requirements:

• Prior maintenance/custodial experience helpful
• Successful applicant will be required to pass a background check.

Please send resume and cover letter to Cindy Keane at cindyk@smpoway.org.

Position Title:  Youth Minister
Hours:  Fulltime, including evenings and weekends
FLSA Status: Non-Exempt
Reports to: Pastor

Position Summary
The Youth Minister is responsible for coordinating and administering the parish’s ministry to young people from 9th through 12th grades, including a comprehensive high school Confirmation program, weekly activities, leadership training, retreats, youth conferences, and service activities. The Youth Minister also provides a retreat for the school and parish middle schoolers and is a bridge to the Young Adult community.

Primary Duties and Responsibilities

• Recruits, develops and manages a core team to minister to the high school youth of the parish and who will develop and run the youth ministry program: meetings, retreats, socials etc.
• Works collaboratively with the Coordinator of Faith Formation, School Principal and the Young Adult Coordinator towards a whole life faith formation (evangelization and catechesis).
• Advocates and fosters involvement of youth in the life of the parish, including serving on various parish committees, liturgies, and events.
• Recruits and trains volunteers needed for programs: assistants, substitutes, team members, facilitators, sponsors. Conducts periodic meetings with your team.
• Plans and coordinates Confirmation liturgies.
• Serves as the record keeper of registration, attendance and recipients of the Sacrament of Confirmation.
• Ensures all volunteers have Safe Environment training and clearances. Monitors safety of youth, including presenting the Safe Environment program for youth.
• Attends parish staff meetings.
• Ensures that the parish community is informed of Confirmation and Youth ministry events through the various channels of communication including parish bulletin, website, and social media.
• Maintains continuous contact with the appropriate Diocesan offices. Keeps current on Diocesan support resources.
• Performs other duties as assigned.

Education and Experience:

• Must be a practicing Catholic with more than a basic knowledge and understanding of the Faith.
• Must be familiar with Church documents and teaching related to Catechesis and Evangelization.
• Must regularly participate in the sacramental life of the Church.
• Bachelor’s degree or Youth ministry certification and/or experience in the field.
• Strong organizational skills, including time management, delegation, planning, and the ability to balance multiple projects at a time.
• Highly self-motivated, creative and energetic.

Interested applicants should send a cover letter and resume to:
Very Rev. Nicholas P. Clavin, Pastor @ slower@stgg.org

Position Title: Coordinator of Faith Formation
Reports to: Pastor
FLSA Status:  Hourly Non-Exempt
Hours:  19 Per Week

WORKING WITH VOLUNTEERS/CATECHISTS

• Recruit catechists and assistants for each year
• Run the first catechist in-service of the year to orient the new catechists
• Make sure each class has the appropriate materials and supplies for each lesson
• Maintain materials in faith formation office and restock supplies as needed
• Offer monthly detail and motivation for catechists and assistants (a prayer, a card, something to help them grow)
• Visit each classroom every other week during Faith Formation sessions
• Meet with catechists to make sure their needs met and they are following the method of catechesis

CORRESPONDENCE WITH PARENTS AND SACRAMENTAL PREP:

• Oversee all communication with parents: reminder notices, sacramental prep, etc.
• Run parent orientation for sacraments and other meetings as needed
• Make a year calendar to go home to the parents including Sacramental Dates
• Coordinate First Reconciliations with pastor and liturgist
• Coordinate First Holy Communion mass with liturgists, priests, and deacons
• Help execute Diocesan Guidelines for safe environment for children

ADMINISTRATIVE:

• Make calendar for the year (important dates for Elementary)
• Collaborate with High School Coordinators in creating a consolidated schedule for all students from kindergarten to twelfth grade
• Book the Social Center Hall for all necessary dates
• Make sure enough textbooks are ordered for the year
• Distribute the correct number of textbooks to each classroom
• Help re-register and register new children to the program
• Assign children to which class they will be in
• Send in bulletin announcements for Pre-School through 5^th grade when parish-wide Faith Formation events approach (e.g. registration dates, VBS, and sacraments)
• Maintain office hours
• Help keep track of Faith Formation expenses
• Keep track of poor attendance children and notify parents if the child has missed more than 3 sessions
• Oversee to make sure that all sacramental certificates are given out to children who received sacraments and they are recorded in the Parish Registrar Books
• Attend Diocesan workshops and Office and Evangelization leadership meetings
• Keep front desk staff informed on up-coming events and information 

EDUCATION AND EXPERIENCE:

• Active, practicing member of the Catholic Church, and excellent knowledge and adherence to Church teaching and life
• Should have some knowledge of religious education publications and experience in sacramental preparation
• Highly self- motivated, creative, and energetic
• Demonstrated spiritual and emotional maturity
• Strong organizational skills, including time management, delegation, planning, budgeting and ability to balance multiple projects at a time

Please submit inquiries to nora.mendez@olphchurch.org.

POSITION TITLE:  Assistant Director of New Evangelization and Catechetical Ministries
FLSA STATUS:  Non – Exempt
HOURS:  Full time, 40 hours per week
REPORTS TO:   Pastor & Director of NECM

 

Summary:

Assisting the Director of New Evangelization and Catechetical Ministries in leading RCIA and a second discipleship formation processes for adults (almost like an RCIA 2.0). Both RCIA and RCIA 2.0 (or Rite of Christian Activation for Adults – RCAA) are custom programs/discipleship formation processes that are a mixture of normal RCIA content, mixed with content and structure from Evangelical Catholic Reach More process with 1 on 1 disciple mentoring and Encounter Ministries discipleship processes designed to help people grow in Intimacy with God, learn to hear God’s voice, pray for the sick to be healed, and minister  inner healing to those in need. The primary role for adult faith formation is to form disciples (RCIA), and to form missionary disciple leaders (RCIA 2.0) who are equipped to lead small groups, 1 on 1 mentoring, and lead people in prayer for physical or inner healing.

PRIMARY RESPONSIBILITIES: 

• Assist Director in Coordinating RCIA and RCAA Adult Discipleship Formation programs.
  • Assist in the planning and implementation of weekly RCIA and RCAA gatherings
  • In collaboration with director, recruit and train volunteers to help facilitate RCIA and RCAA group sessions.
  • Lead prayer over each person in the RCIA/RCAA sessions regularly.
  • Cultivate an environment of hunger for and tools to aid in a discipleship of Jesus that is deeply rooted in regular prayer time and intimate relationship with God, by first fostering and caring for own personal relationship with the Lord.
• Help Director host 2 Encounter Ministries conferences each year for the Parish and School.
• Help coordinate Discipleship Exposure Field Trip opportunities for RCIA/RCAA. Opportunities include:
  • Burning Ones Praise/Worship and Prayer sessions
  • Paul Street Evangelization outings
  • Worship/speaking/activation events with a Firewheel Church or Fire and Glory outpouring on healing, prophetic, evangelization, etc. ministry topics.
• Disciple individuals who are in the RCIA/RCAA process with 1 on 1 disciple mentor meetings using Evangelical Catholic 1 on 1 mentoring format and resources
  • Recruit and train volunteers to lead 1 on 1 mentoring of RCIA/RCAA disciples
• Assist Director in building Prayer Team Ministries
  • Recruit and train volunteers for Prayer Teams on Friday evenings and after weekend Masses
  • Coordinate with the Inner healing/Freedom Ministry Prayer Teams Volunteer Leader (Ali) as necessary.
• Assist director as necessary with hosting at least 1 Encounter ministries style retreat for the St. Vincent’s School students
• Help to coordinate volunteers, participate in youth ministry and religious education events as assigned by director.
• Lead small groups and 1 on 1 discipleship meetings using our custom combination of Evangelical Catholic program & Encounter Ministries program.
• Continue to work with Evangelical Catholic Coach as needed.
• Once a year, attend a conference (like Voice of Apostles or Encounter Ministries Conference) to continue ongoing education/activation/and walking in the Gifts of the Holy Spirit with Director and/or Pastor.
• Communicate regularly with the pastor, principal, attends staff meetings and collaborates with staff member on parish projects and events
• Assist Director with records for RCIA and Children’s RCIA.
• Other duties as assigned

POSITION REQUIREMENTS:

• Experience with Evangelical Catholic Process preferred (or similar: Focus missionary, etc)
• Experience or familiarity with Encounter Ministries Conferences/School, or something similar like Global Awakening School of Supernatural ministries.
• Computer literate in Microsoft Office, Word, Excel
• Ability to communicate effectively both orally and in writing
• Experience working in a team environment
• Theology studies, Religious Studies, Religious Education, or related field or Three to five years of experience is helpful.

 

More Information:
Burning One’s: St. Vincent’s Friday night worship and prayer service. It includes 1 hour of Praise/Worship, a talk on discipleship, and then healing prayer teams with adoration of the Blessed Sacrament. This is designed to also be an ecumenical gathering with non-Catholic Christians. Once a month there is a guest speaker to give a testimony, or teaching on praise/worship/prayer/gifts of the holy spirit, discipleship, or a witness/testimony of something God has done in people’s lives. Sometimes the guest speakers are non-Catholic Christians from other churches.  Sometimes we have Burning One’s field trips, where we visit other churches and join them for praise/worship, a guest speaker, and prayer teams.

RCIA – our rite of Christian Initiation for Adults is also designed to be an adult faith formation program for current Catholics interested in learning more about their faith. It is designed to be immersive in it’s instructions, meaning there will be times the RCIA group takes field trips to witness and be exposed to an aspect of the faith (like worship, prayer, evangelization) rather than simply read about it in a book. We also include a 1 on 1 mentoring option for those ready to commit deeper to growing in their relationship with God as a disciple, and would like a mentor disciple to walk with during this time of their life. See attached Info Packet for more details on this format.

RCAA (or RCIA 2.0) – a rite of Activation for Adults. Many times we are taught truths of the faith, like the fact that Jesus healed the sick and sent his disciples to lay hands on the sick that they may recover, but we haven’t been shown how to do this action with sick people in our life.  RCAA is about further teaching on our core identity as a child of God and growing in intimacy with God, and out of that intimacy with God, activating the power of the holy spirit in our lives, which is power to “heal the sick, raise the dead, cleanse lepers, and drive out demons.” In short, activation to do what Jesus did (see John 14). Through small group teaching, ministry immersion, and 1 on 1 mentoring, we equip disciples to hear and discern the voice of the Holy Spirit in their lives and discover what God is asking them to do to participate in His plan of salvation with the people in their lives. You will be equipped to lead a small faith sharing group, do 1 on 1 disciple mentoring with others, lay hands on the sick and pray that they would be healed, pray for the dead to be raised, grow in the gifts of the holy spirit in your life, and help others to do so as well.

Resources:
Evangelical Catholic Reach More Ministries   https://www.ecreachmore.com
Encounter Ministries   https://encounterministries.us
St. Vincent de Paul Parish    www.vincentcatholic.org

Send cover letter and resume to fralex@vincentcatholic.org

POSITION TITLE:  Youth Ministry Assistant
FLSA STATUS:   Non-exempt
HOURS:  Part-time (10-20 hours/ week)
REPORTS TO:  Director of Catechetical Ministries

POSITION SUMMARY:  Responsible for working with the parish Director of New Evangelization and Catechetical Ministries to co-lead the confirmation program, monthly youth gatherings, and other youth ministry activities as given by the director.  Provides leadership for the design and implementation of parish ministry to its youth.

PRIMARY RESPONSIBILITIES:

• Reaches out to all youth in the community
• Provides for formal catechesis, invites and enables youth to serve others.
• Develops close communication with and mutual support from families of youth
• Collaborates with other community and parish youth organizations.
• Assists with registration for prospective Youth Ministry and Confirmation Prep youth
• Coordinates with Director of New Evangelization and Catechetical Ministries to schedule events for youth group, plan and execute retreats and other youth activities
• Other duties as assigned

KNOWLEDGE AND SKILLS:

• Active member of Roman Catholic Church
• Ability to share Catholic faith to youth
• Organizational skills including time management, delegation, planning and budgeting
• Must have the ability and/or experience to design and implement a variety of youth oriented programs
• Ability to work with parents and children of all ages
• Knowledge of adolescent/pre-teen youth culture

EDUCATION AND EXPERIENCE:

• Experience in similar position preferred
• Experience of Evangelical Catholic Reach More Process helpful
• Experience of Encounter Ministries preferred and helpful
• Familiarity with the following programs helpful: You, Chosen, YDisciple, and Alpha

Send cover letter and resume to fralex@vincentcatholic.org

Position Title:  Musician (organist/guitarist)
Hours:   Sundays, 10:30am Mass (approximately 2 hours/week)
Supervised by: Pastor
FLSA Status: Non-Exempt

Position Summary: The organist/guitarist will work with pastor and/or other music ministers to perform music liturgy duties for the 10:30am Sunday mass.

Primary Responsibilities:

• In conjunction with the pastor, participates in the selection of appropriate liturgical music
• Lead congregational singing and provide organ and/or guitar music for Sunday mass
• Invites, encourages, and enhances assembly participation in the sung liturgy
• Other duties as assigned

Knowledge & Skills:

• Must be proficient at both organ, or guitar
• Must have very good music sight reading skills
• Able to work flexible hours
• Friendly with excellent people and communication skills
• Thorough knowledge and familiarity with the organizational and liturgical practice of the Roman Catholic Church

Education & Experience:

• One year’s experience as a liturgical organist/guitarist/accompanist

Send resume to frscotty@aol.com

POSITION TITLE: Business Manager
REPORTS TO: Pastor
FLSA STATUS: Exempt
HOURS: Fulltime, this position may require occasional evening work particularly when necessitated by committee meetings etc.

POSITION SUMMARY:

The Business Manager is an administrator in support of the pastor’s responsibilities to the parish and parish school and serves as a steward of the financial, physical and personnel resources of both.

PRIMARY RESPONSIBILITIES:

Financial Responsibilities

• Administers parish budget and oversees working of school budget
• Maintains accuracy of all financial files and records and establishes a responsible cash flow management system
• Prepares, administers and reviews all budget processes in collaboration, as needed, with other parish entities, subject to review and approval by the pastor and/or diocese as required
• Acts as a liaison between the parish and diocese in financial and human resources matters
• Maximizes cash management resources
• Coordinates and reviews parish organization funds and fundraising

Bookkeeping

• Process vendor payments and maintain vendor files
• Track and submit 1099 data
• Record deposits and maintain associated backup documents
• Manage and record transactions from the online giving platform
• Maintain/oversee Parishioner contributions database
• Record diocesan auto debits and other electronic transactions in a timely manner
• Prepare and process bi-weekly payroll in a timely manner
• Ensure timely preparation of donor acknowledgements
• Perform bank statement and balance sheet account reconciliations in a timely manner
• Oversee the financial aspects of school fundraisers/parish events as necessary
• Prepare and submit information as required by Diocesan Finance Office, Pastor, Parish/School Finance Council

Accounting

• Prepare journal entries as necessary
• Assist with budget development and ensure its entry into QuickBooks
• Run periodic financial reports
• Perform year-end processing tasks
• Maintain accounting records and ensure appropriate record retention
• Ensure compliance with diocesan financial controls and policies

Tuition Management

• Ensure all families are billed through a Tuition Management System
• Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
• Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
• Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
• Ensure family data is kept up-to-date

Human Resources

• Provide guidance and supervision of office staff
• Collaborate with diocesan Human Resources for policy interpretation, leaves of absence, and general support
• Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
• Prepare and submit substitute teacher documentation
• Maintain employee files with required documentation
• Act as employee liaison for benefit management
• Prepare and submit information as required by Diocesan HR Department

Committees

• Attend all pastoral, finance council and office staff meetings
• Respond to the administrative needs of all committees
• Attend diocesan Business Managers’ meetings and webinars

POSITION REQUIREMENTS

Skills/Knowledge and/or Abilities

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
• Demonstrated communication skills, verbal and written
• Demonstrated human relation and interpersonal skills
• Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to work collaboratively in a team environment
• Knowledge of accounting principles and practices
• Familiarity with federal and state employment laws
• Professional demeanor
• Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software

Requirements

• Must successfully pass a background check
• 5 years successful work experience managing a business enterprise
• Bachelor degree in finance or accounting; or equivalent experience
• 3-5 years’ experience as a bookkeeper
• Requires coordination and manual dexterity, normal mental and visual ability
• Activities that include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding and carrying/lifting as required in a normal office environment

Send cover letter and resume to BRodabaugh@sdcatholic.org.  Please reference St Therese Business Manager in your cover letter.

POSITION TITLE: Bulletin Editor and Media Communications
REPORTS TO: Pastor, Parish Administrator
FLSA STATUS: Non-Exempt
HOURS: Part-time, up to 19 hours per week

POSITION SUMMARY:

Edits the weekly bulletin. Collaborates with clergy, staff and ministers in producing content such as ads, pastoral communications, pre/post event photos, videos, statistical reports, etc., for the bulletin, website, newsletter, and social media platforms.

PRIMARY RESPONSIBILITIES:

• Collect, create, edit, layout, send and/or post content in a timely manner
• Be actively engaged in the life of the parish so content is informative, accurate, inviting, and inspiring
• Share relevant deanery, diocesan or Church current events
• Work cohesively with clergy, faculty, staff, ministers leads and volunteers
• Meet deadlines for publishing the bulletin
• Other duties as assigned

REQUIREMENTS:

• Strong organizational and communication skills
• Proficiency in writing, spelling and grammar
• Strong attention to detail and creative thinking
• Ability to create, design and manipulate graphics using programs like Pages
• Proficiency with communication and media platforms like Flocknotes and Instagram
• Be a self-starter, a quick learner and results oriented
• Experience with basic troubleshooting skills with the ability to resolve more complex, emerging and/or new software and internet issues
• Familiarity with the organizational structure and practices of the Catholic Church
• Docile and faithful to Church teachings
• Spanish fluency preferred but not required
• Ability to maintain confidentiality

Submit all resumes and cover letter to Stephanie Carvajal at scarvajal@saintpiusx.org

POSITION TITLE: Musical Accompanist
REPORTS TO: Music Director
HOURS: 7:00 a.m. Sunday mass
FLSA STATUS: Non-exempt

POSITION SUMMARY:

Mission San Luis Rey Parish in Oceanside seeks an accompanist for the 7:00 a.m. Sunday mass in the old mission church. Organ and piano are available, but in separate spaces, so generally one or the other is used for a given liturgy. Music will be selected by the parish music director, but the accompanist can give input if desired.

Qualified candidates may submit a resume musicdirector@sanluisreyparish.org

Position Title: RCIA Coordinator
FLSA Status: Non-exempt
Reports to: Pastor
Hours: Part time, up to 18 hours per week (Variable, based on program needs, e.g., more hours during RCIA season.)

St. Joseph Cathedral seeks a part time coordinator to administrate the RCIA process and team membership within the Liturgical Calendar, and as directed by our Pastor.

Required Experience:

• Program Administration
• Group Teaching
• Trained and Licensed Catechist
• Prior experience in parish catechetical ministry in a leadership capacity

Primary Responsibilities:

• Develop Curricula, Plan and Coordinate the Adult RCIA, Confirmation and Inquiry process [English language Programs Only] in cooperation with parish RCIA Team (We currently have an active team.)
• Coordinate Volunteers and RCIA Team members.
• Develop and recruit future team members
• Participate in leading/teaching RCIA, Inquiry and Confirmation programs along with other RCIA Team Members.
• Plan and coordinate the Lenten Retreat for Candidates with RCIA team
• At direction of Pastor, plan and Coordinate Liturgical Rites for RCIA and Confirmation
• Coordinate Schedules of Team Members and Volunteers, including
• RCIA
• Confirmation
• Hospitality (Refreshments, class settings, social and service activities)
• Inquiry
• Additional duties as may be assigned

Knowledge and skills:

• A practicing Roman Catholic in good standing with the Church
• Knowledge of the RCIA Process
• Possess the basic Catechist Certification
• Knowledge of and fidelity to Catholic doctrine and Catechism of the Catholic Church
• Leadership and team building abilities
• A disciplined self-starter, with excellent communication and interpersonal skills, working well with others.
• Possess excellent planning, organizational and collaborative skills
• Computer literate (Microsoft Office)
• Ability to maintain social media presence desirable

Cover letter and Resume applications may be submitted to the Parish Office, Attention Lynn@sdcathedral.org.

Position Title:  Facilities Manager
Hours:  32 – 40 hours per week, Monday – Friday
FLSA Status: Non-exempt
Reports to: Parish Administrator

POSITION FUNCTION:

• Oversee all maintenance and plant development for the 15-acre Mission San Luis Rey Campus, including buildings and grounds
• Maintain all infrastructure
• Management of maintenance team
• Manage service contracts and any on-site contractors

PRIMARY RESPONSIBILITIES:

• Supervise maintenance crew. Must be team oriented to lead a group of associates that are tasked with the maintenance and upgrading of the property.
• Supervise the Security guards and develops safe campus protocols, routines and inspections.
• Interfaces and supports other Parish departments.
• Manages leases and rental agreements. Represents the Parish in space usage discussions and agreements.
• Develops relationships with contractors and vendors for repairs and upgrades of Parish property. Must have the ability to decide when a task can be done in-house or need to contract out.
• Development of the campus through landscaping, hardscaping and building improvements both interior and exterior.
• Maintains building systems through routine inspections to identify corrective and preventive actions.
• Creates and prioritizes work and improvement lists.
• Manages volunteers including court ordered community service individuals.
• Acts as the Parish Emergency contact for Fire, Police, Security, and Insurance matters.

KNOWLEDGE AND SKILLS:

• Excellent communication skills
• General knowledge of managing a departmental budget
• Knowledge of procedures, practices, tools, and equipment used in maintenance
• Ability to complete physical tasks as needed
• Ability to make judgement calls related to emergency and safety matters
• Valid driver’s license

EXPERIENCE AND EDUCATION:

• Minimum three years of experience in both facility maintenance and employee management
• Speak and understand English and Spanish preferred
• Proficient computer skills in Word, Excel, and Outlook
• Must complete and clear a background check
• Must successfully complete Safe Environment Training
• Must work indoors and outdoors

How to Apply:  Interested and qualified applicants should e-mail a resume to Gwyn Grimes, Parish Administrator at gwyn@sanluisrey.org

Position Title:   Youth Coordinator
FLSA:  Non-Exempt
Hours:  Part-Time, 18hrs per week — Afternoon/Evening/Weekend hours
Reports to:  Pastor

General:

The Youth Minister Coordinator directs the systematic catechesis of youth, including preparation for sacraments, assistance to parents in their role as primary catechists, and other experiences that develop love for Christ, faithfulness to the magisterium, and appreciation of Catholic culture. Works together with the Religious Education department developing and preparing different events for all school aged children including Middle school and High School and to empower the Youth of our community of Immaculate Heart of Mary.

Essential Job functions:

• Works collaboratively with the Coordinator of Faith Formation towards a whole life faith formation (evangelization and catechesis)
• Intake, data input registrations, roster assignment in Parishsoft, keeps track of attendance for the Youth Program and the Faith Formation program
• Follows financial policies and prepares reports, budgets, deposits, check requests, and other financial administrative duties and documentation as applicable to the youth ministry budget.
• Creates weekly submission for bulletin and ensures parish community is informed of Youth ministry events through the various channels of communication including parish bulletin, website, and social media.
• Weekly Youth nights, and prepare weekly meetings with youth leaders
• Coordinate, plan and provide the retreats for Confirmation and the Youth
• Facilitates parent meetings when necessary
• Evaluates the youth program and makes recommendations to the Faith Formation Coordinator and Pastor
• Development of a yearly schedule, presented to the Pastor, faith Formation Department and Business Manager
• Works to coordinate activities for the Youth Programs, advocates and fosters involvement of youth in the life of the parish, including serving on various parish committees, liturgies, and events
• Assist the Faith Formation program with variety of administrative tasks

Minimum Requirements:

Must be an active member, in good standing, of the Roman Catholic Church

Bachelor’s degree or Youth ministry certification and/or prior experience in directing a similar program

Ability to work under pressure; must be able to work under frequent interruptions

Native level bi-lingual (English/Spanish) spoken, written, organizational and interpersonal skills with the ability to work with diverse groups and individuals. Excellent communication and interpersonal skills and the ability to work well with others

Must have a valid driver’s license and the ability to travel as required

Please submit all resumes to Wanda at wkehler@ihmramona.org

POSITION TITLE: Facilities/Maintenance Assistant
HOURS: Part-time(approx-30hr/wk)
FLSA STATUS:  Non-exempt
REPORTS TO:  Facilities Manager

POSITION SUMMARY:  The Maintenance Assistant helps to provide adequate maintenance and preventative maintenance on all equipment, buildings, grounds and vehicles to ensure safety to all persons, including staff and visitors, and to extend the life and appearance of these items. This position will be required work Saturdays and/or Sundays.

PRIMARY RESPONSIBILITIES:

• Empty and clean all trash and recycling containers.
• Restock supplies in all restrooms (paper products, soap).
• Clean, mop and wax floors inside bathrooms, Parish Hall, Main Church and other rooms.
• Clean Parish office as directed.
• Work with Facilities Manager for function setup/cleanup, etc.
• Assist with general set-up for annual parish fiesta.
• Assist with set up of Christmas light displays outside of church building.
• Assist with decorating of Church for Christmas, Easter, First Communions, etc.
• Work on repairs/maintenance to all campus facilities, equipment and outdoor areas.
• Cover maintenance department vacation/absences as needed.
• Other duties as assigned

KNOWLEDGE AND SKILLS

• Must have knowledge of procedures, practices, tools, and equipment used in maintenance
• Must have valid driver’s license
• Must be able to lift and stack over 50 pounds
• Must be able to bend, stoop, squat, reach, and climb ladders
• Must be able to make judgement calls related to emergency and safety matters

EXPERIENCE AND EDUCATION:

• Must be 21 years of age or older
• Must speak and understand English
• Must complete and clear a background check
• Must successfully complete Safe Environment Training
• Work includes both indoor and outdoor, with mild exposure to weather extremes
• Must be able to drive a manual transmission pickup truck

Email resumes to me at:  Bookkeeper@saintjohnencinitas.org

Position Title:   Youth Coordinator
FLSA:  Non-Exempt
Hours:  Part-Time, 27hrs per week  —  Afternoon/Evening/Weekend hours
Reports to:  Pastor

General:

The Youth Minister Coordinator directs the systematic catechesis of youth, including preparation for sacraments, assistance to parents in their role as primary catechists, and other experiences that develop love for Christ, faithfulness to the magisterium, and appreciation of Catholic culture. Works together with the Religious Education department developing and preparing different events for all school aged children including Middle school, Confirmation 1 & 2, and to empower the Youth of our community of St Rose of Lima Parish.

Essential Job functions:

• Creates weekly submission for bulletin
• Intake, data input registrations, roster assignment in RE scheduler in PDS.
• Update and keeps track of ongoing payments for classes, retreats & other events from families in RE in PDS.
• Teach Confirmation 1 & 2 classes along with other Catechists.
• Weekly Youth nights, and prepare weekly meetings with youth leaders
• Coordinate, plan and provide the retreats for Confirmation 1 & 2
• Facilitates parent meetings when necessary.
• Evaluates Confirmation program and makes recommendations to the Pastor.
• Development of a yearly schedule, presented to the Pastor & Business Manager.
• Works to coordinate activities for Confirmation and Youth Programs.

Minimum Requirements:

• Must be an active member, in good standing, of the Roman Catholic Church.
• Prior experience in directing a similar program
• Abilities to direct religious education and Sacramental preparation programs.
• Ability to work under pressure; must be able to work under frequent interruptions.
• Must be fluent in English
• Excellent communication and interpersonal skills and the ability to work well with others.
• Computer literacy, excellent written, oral communication and interpersonal skills.
• Must have a valid driver’s license and the ability to travel as required.

Please submit all resumes and cover letters to Christine at  christine@strosecv.com

Position:  Maintenance/Facilities Assistant
Hours: Part Time (25-30 Hrs/Wk)
FLSA Status: Non-Exempt/Hourly
Reports to:  Business Administrator

Position Summary:

The Maintenance/Facilities Assistant works as part of a team that is responsible for keeping Sacred Heart’s offices, meeting rooms, common areas and all bathrooms clean and well maintained.  To extend the life and appearance of these items.

This position could require work on Saturdays and/or Sundays. 

Principal Responsibilities include but are not limited to:

• Maintain grounds(includes Prayer Garden), irrigation repairs and gardening
• Maintain facilities and all parish properties including cleaning, vacuuming, emptying trash, dusting, etc.
• Open, set up, close and clean conference rooms, parish hall, parish kitchen and bathrooms for meetings. Works with Parish Secretary and the Parish Calendar.
• Maintain various supplies needed throughout property to include washing rags, mops, etc. that are used
• Assist in set up and take down of events, meetings, etc.
• Assist in the use of AV equipment for Parish Center
• Perform various duties as assigned

Knowledge and Skills:

• Working knowledge of procedures, practices, tools and equipment used in maintenance
• Ability to perform moderate to heavy manual labor including frequent bending, walking and lifting. Must be able to exert 10 to 20 pounds of force to lift, carry, push and pull or otherwise move objects
• Must be able to lift over 35 pounds
• Ability to be self-sufficient and perform outlined tacks with little or no supervision
• Ability to work with and assist other members of the maintenance team
• Knowledge and use of power equipment and hand tools necessary to keep grounds neat

Please submit cover letter and resume to Stephanie Johnson, Business Manager at business@sacredheartcor.org

POSITION TITLE: Cemetery Assistant Manager
REPORTS TO: Executive Director
HOURS: Monday through Friday 8:00 a.m. to 4:30 p.m., May require Saturday 9:00 a.m. to 1 p.m. as needed.
FLSA STATUS: Exempt

POSITION SUMMARY: To perform administrative support duties and assist the Executive Director/General Manager in directing office and grounds activities at Holy Cross Cemetery, which includes daily funeral schedules and cemetery plotting.

ESSENTIAL FUNCTIONS: Because all Holy Cross Cemetery employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

• Assists the Executive Director/General Manager in planning, organizing, and directing day-to-day operations and activities.
• Performs the duties of the Executive Director/General Manager in the Manager’s absence.
• Assists in coordinating office and grounds activities to assure efficient and effective operations.
• Trains and provides work direction to office support staff.
• Monitors and analyzes office workflow and makes recommendations to improve efficiency.
• Investigates and resolves operational problems and complaints or refers to Executive Director/General Manager as appropriate.
• Counsels families and cemetery patrons making pre-need and at-need burial arrangements.
• Provides specialized information concerning cemetery policies and procedures, available product lines, locations, and costs.
• Assists cemetery patrons at the counter, on the telephone and in writing.
• Prepares and processes a variety of documents including contracts, invoices, receipts, permits and other forms.
• Operates office equipment including typewriter, copier, computer terminal, and calculator.
• Performs related duties as required.

MINIMUM QUALIFICATIONS: Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

• High School Diploma or equivalent. Coursework in accounting, business administration or social science. Experience with public relations or customer service. Bachelor’s degree is preferred.
• Five years of increasingly responsible experience in cemetery office work; two or more years as team manager.
• Proficient in use of Microsoft Office products.
• Knowledge of the Catholic faith, a practicing Catholic preferred.
• Bilingual skills in English/Spanish preferred.

APPLICABLE KNOWLEDGE, SKILLS, & ABILITIES:

• General principles of business administration.
• Interpersonal skills including tact, courtesy, and diplomacy.
• Communicate effectively in written and oral form.
• Position requires ability to frequently exert up to 10 pounds of force to move objects and occasionally exert up to 20 pounds.
• Filing and retrieving documents from 4-drawers-cabinets 5 feet high. Must reach above shoulder for 2 drawers or crouch to reach lower drawers.
• Sit for sustained periods of time daily.
• Perform tasks requiring intermittent bending, stooping, and walking.

BENEFITS:

• Health Insurance (Medical, Dental and Vision)
• Mental Health Services (Employee Assistance Program)
• Pension Plan
• 403B Plan
• Vacation & Sick Time
• Paid Holidays

Send resumes to Executive Director, Mario DeBlasio at mario@holycrosssd.com

Title:   House Manager (HM)
FLSA Status: Non-Exempt
Authority Level: Facility Management
Reports to: Administrator

SUMMARY:
It is the responsibility of the House Manager to supervise the daily management of the assigned group home / treatment center facility.

The House Manager is charged with the authority to implement, evaluate, and ensure consistent application of policy and procedure within the group home / treatment center.  Of highest priority is the safety of residents and the staff.  The House Manager is responsible for the interior cleanliness and overall appearance of the home and property.  In addition, the House Manager is responsible for the overall quality of the treatment milieu.

Principal Accountabilities:
Specific duties and responsibilities of the House Manager include but are not limited to:

• Residential Management
  1. Accountability for staff schedules and attendance, vacation approval.
  2. Enforce licensing regulations under direction of Administrator.
  3. Accountability for a safe work and living environment.
  4. Accountability for the consistent application of company policies and procedures.
  5. Development of Treatment activities.
  6. Supervise Development Groups and assist with Life Skills curriculum.
  7. Assist with intake and discharge events/tasks.
     1. i) Resident introductions to facility, staff, milieu
  8. Attend the weekly Treatment Team.
  9. Communicate medical needs to Case Manager.
• Human Resource Management
  • Participate in group interviews for applicants with Administrator and CEO
  • Orientation of new staff.
    • Day-to-day tasks, shadowing
  • Administer annual performance appraisals.
  • Administer performance warnings and discipline as needed.
  • Review and approve all time sheets.
  • Maintain records for all employees PTO.
• Food Service Management

• Supervise grocery shopping
• Accountability for menu compliance and snack provisions
• Assist with food preparation

• Social Activities Management
  • Develop and maintain recreational programming for all residents.
  • Accountability for a posted weekly /monthly recreational schedule at each facility.
  • Supervise events and activities that foster social skills

4. Housekeeping Management
   1. Develop and maintain a cleaning schedule with resident chores
   2. Accountability for interior home cleanliness
   3. Supervise the purchase of cleaning products

• Facility and Transportation Maintenance Management
  • Accountability for reporting house maintenance/repair needs to Administrator
  • Direct staff on repair issues not needing the Maintenance Supervisor (i.e. changing light bulbs, plunging a toilet, etc.).

• Marketing & Recruiting Management
  • Assist in the recruiting efforts for residents under direction of the CEO.

• Risk Management
  • Accountability for application of all safety policies by the company and the state regulating agencies.
• Other duties as assigned

Principal Interactions:
The primary relationships of the House Manager include: the Administrator, the Assistant House Manager, the Childcare Workers, the Teacher, the Teacher Assistant, the Case Worker, and CEO.

Education / Experience / Knowledge Requirements:
The position of House Manager requires a minimum of a Bachelor’s Degree in a Human Services related field and experience working with emotionally disturbed adolescents. Experiences with case management and the supervision staff are required.  Experience may be substituted for education; one year of experience equaling one year of education.  A valid driver’s license from the state of employment is required.

To apply , please visit our website and follow the instructions here: https://www.childrenoftheimmaculateheart.org/careers.html

Children of the Immaculate Heart Minors’ Program at the Refuge

JOB DESCRIPTION

TITLE:                       Child Care Worker

FLSA STATUS:          Non-exempt

SUMMARY

It is the responsibility of the Child Care Worker (CCW) to assist residents with daily scheduling and routines; to provide encouragement and motivation; to facilitate personal development and maturation by modeling mature behavior, appropriate social skills, and problem solving skills; and to implement behavior modification techniques as warranted.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

1. Accountability for residents participating in their daily routines and meeting their daily schedules.
2. Participate with the Intake
3. Assist with the Level
4. Facilitate and/or participate in needed “group”
5. Implement methodologies for resident behavioral
6. Implement the daily recreational plan and schedule.
7. Fulfill Advocate role.
8. Assessment of resident’s strengths and
9. Assist in establishing initial goals and needs of the
10. Assist with the development of strategies for interventions which are consistent with resident goals.
11. Assist with the development of behavioral goals which increase competency and appropriate behaviors while decreasing incompetencies and inappropriate
12. Provide residents with an opportunity to behave in a manner which meets the appropriate expectations and demands of significant individuals in the
13. Ability to provide effective crisis intervention techniques while remaining calm and in control of the
14. Demonstrate good judgment while administering appropriate discipline to a
15. Use contingency and non-contingency contracts with residents as
16. Use verbal and non-verbal contracts with residents as
17. Supervise all activities in the home and when on an outing or field
18. Assist in teaching the development curriculum as assigned by the
19. Transport residents in agency vehicles as
20. Complete the Communication Log at the end of each
21. Document and complete all incident reports in a timely
22. Shift supervisor as assigned by the House
23. Assist with the preparation of resident
24. Light housekeeping tasks – tidiness and resident chore

PRINCIPLE INTERACTIONS

The primary relationships of the Child Care Worker include: the Residents, the House Manager (HM), the Assistant House Manager (AHM), other CCWs, the teaching staff, and the therapist.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills and abilities required to perform the necessary functions of this position.

• Thorough knowledge of recreation therapy and its applications in a treatment milieu
• Ability to accurately assess physical, cognitive and socio-emotional abilities of individuals and to make appropriate
• Knowledge of purposes and functions of community recreation programs and the needs of the therapeutic
• Ability to handle stressful or sensitive situations tactfully and
• Demonstrated customer service ability as well as public speaking
• Strong writing and organizational
• Knowledge of proper safety requirements and ability to apply first aid
• Ability to use financial, database, word processing and publishing

EDUCATION and EXPERIENCE

It is required that the position of Child Care Worker shall meet one of the following requirements:

1. A Bachelor of Arts or Sciences
2. A valid Child Development Teaching
3. Completed 12 semester units of Early Childhood Education, Adolescent Development, or Foster and Kinship Care Education and have at least 100 hours of experience working with
4. A valid certificate as an Alcohol Counselor, Drug Counselor or Alcohol and Drug Counselor, and have at least 100 hours of experience working with
5. A valid vocational training certificate, credential, or documentation demonstrating that the individual is a trade journeyperson who instructs children in vocational skills and have at least 100 hours of experience working with youth as a mentor, athletic coach, teacher, vocational coach, tutor, counselor, or other relevant experience determined by the
6. Previously been employed as a full time staff or served as a volunteer at a group home, short-term residential therapeutic program, or substance abuse treatment program for at least one
7. Relevant life experience in the child welfare, mental health or juvenile justice systems as a consumer, mentor, or caregiver or relevant experience as determined by the department

Experience may be substituted for education. A person not meeting these requirements may be considered as an Apprentice CCW. This status will be explained by the person conducting the job interview.

AUTHORITY LEVEL

Facility shift that is assigned

REPORTS TO

House Manager or Assistant House Manager

LANGUAGE SKILLS

Ability to read, analyze, and interpret general company policies and House Manuals. Ability to write clearly. Ability to effectively present information and respond to questions from youth, other Child Care Workers and staff. Ability to speak Spanish is a benefit.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

A valid driver’s license from the state of employment.

First Aid certified or ability to become certified within 2 months of being employed. Medication administration certified.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job: occasional exposure to uncontrolled physical behaviors of a resident such as screaming, kicking, or throwing objects.

To apply , please visit our website and follow the instructions here: https://www.childrenoftheimmaculateheart.org/careers.html

Children of the Immaculate Heart Minors’ Program at the Refuge

JOB DESCRIPTION

TITLE:                  Child Care Worker (CCW) – Overnight

FLSA STATUS:     Non-exempt

SUMMARY

It is the responsibility of the Overnight Child Care Worker (OCCW) to ensure a safe environment for the residents; to assist residents with evening schedules and routines; to provide encouragement and motivation; to facilitate personal development and maturation by modeling mature behavior, appropriate social skills, and problem solving skills; and to implement behavior modification techniques as warranted.

KEY PERFORMANCE INDICATORS

Lights out system is followed – lights out, cell phones turned, and youth in own rooms in by10pm. Completing night shift task list every shift.

Documentation submitted by the end of each shift – shift change reports, temperature checks, incident reports, and case notes.

Weekly meeting with Supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

1. Accountability for residents participating in their evening routines and meeting their bedtime schedules.
2. Facilitate and/or participate in needed “group”
3. Implement methodologies for resident behavioral
4. Assessment of resident’s strengths and
5. Provide residents with an opportunity to behave in a manner which meets the appropriate expectations and demands of significant individuals in the
6. Ability to provide effective crisis intervention techniques while remaining calm and in control of the
7. Demonstrate good judgment while administering appropriate discipline to a
8. Use contingency and non-contingency contracts with residents as
9. Use verbal and non-verbal contracts with residents as
10. Supervise all activities in the
11. Assist in teaching the development curriculum as assigned by the
12. Transport residents in agency vehicles as
13. Complete the Communication Log at the end of each
14. Document and complete all incident reports in a timely
15. Make hourly phone contact with other OCCWs as security check-in and record in House
16. Aid the Teacher Assistant in the morning with resident wake-up and pre-school
17. Complete a “Bedroom Check” form throughout shift– make sure all inspections are at random intervals (not to exceed 20 minutes).
18. Complete any housekeeping chores assigned by the PM CCW
19. On a nightly basis complete Point/Level System calculations and record on both evaluation sheets.
20. Do filing assignments made by the
21. On a weekly basis make two copies of resident’s evaluation sheets – post one copy and place the other copy in the
22. On a weekly basis make new copies of all blank operating
23. Complete assignments outlined by the HM or

PRINCIPLE INTERACTIONS

The primary relationships of the Overnight Child Care Worker includes: the Youth, the HM, the AHM, other CCWs and the Teacher Assistant.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills and abilities required to perform the necessary functions of this position.

• Ability to accurately assess physical, cognitive and socio-emotional abilities of individuals and to respond appropriately to all types of
• Ability to handle stressful or sensitive situations tactfully and
• Demonstrated customer service
• Knowledge of proper safety requirements and ability to apply first aid

EDUCATION and EXPERIENCE

It is required that the position of Child Care Worker shall meet one of the following requirements:

1. A Bachelor of Arts or Sciences
2. A valid Child Development Teaching
3. Completed 12 semester units of Early Childhood Education, Adolescent Development, or Foster and Kinship Care Education and have at least 100 hours of experience working with
4. A valid certificate as an Alcohol Counselor, Drug Counselor or Alcohol and Drug Counselor, and have at least 100 hours of experience working with youth.
5. A valid vocational training certificate, credential, or documentation demonstrating that the individual is a trade journeyperson who instructs children in vocational skills and have at least 100 hours of experience working with youth as a mentor, athletic coach, teacher, vocational coach, tutor, counselor, or other relevant experience determined by the
6. Previously been employed as a full time staff or served as a volunteer at a group home, short-term residential therapeutic program, or substance abuse treatment program for at least one
7. Relevant life experience in the child welfare, mental health or juvenile justice systems as a consumer, mentor, or caregiver or relevant experience as determined by the department

Experience may be substituted for education. A person not meeting these requirements may be considered as an Apprentice CCW. This status will be explained by the person conducting the job interview.

AUTHORITY LEVEL

Facility shift that is assigned.

REPORTS TO

House Manager or Assistant House Manager

LANGUAGE SKILLS

Ability to read, analyze, and interpret general company policies and House Manuals. Ability to write clearly. Ability to effectively present information and respond to questions from youth, other Child Care Workers and staff. Ability to speak Spanish or other languages is a benefit.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

A valid driver’s license from the state of employment is required.

First Aid certified or ability to become certified within 2 months of being employed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is occasionally exposed to uncontrolled physical behaviors such as screaming, kicking or throwing objects. The noise level in the work environment is usually normal.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To apply , please visit our website and follow the instructions here: https://www.childrenoftheimmaculateheart.org/careers.html

Position Title:  Groundskeeper

Hours:   Full time
Supervised by:  General Manager
FLSA Status: Non-Exempt

Position Summary:

Under the direction and supervision of the General Manager, cemetery Groundskeepers are responsible for the maintenance of the cemetery grounds, mausoleums, and other cemetery structures and buildings.

Primary Responsibilities:

•  Use various hand tools and gas-powered tools to mow and maintain grass, rake leaves, trim bushes and trees, plant flowers and shrubbery, remove dead plants, and water and fertilize vegetation
• Works in the direct interment/entombment of the deceased, or disinterment and disentombment of remains
• Responsible for digging and preparing graves for burial
• Install and maintain grave markers
• Clean and maintain parking areas, sidewalks, and walkways
• Clean and maintain mausoleums
• Inspect and maintain motorized and hand tools as needed for daily work
• Repair vandalism, as needed, to fences, signs, and benches on the cemetery grounds
• Other duties as assigned

Knowledge & Skills:

• Operating procedures for grounds maintenance equipment and vehicles (e.g., small utility vehicles, riding mower and tractors)
• Proper selection and use of hand tools (e.g., rake, shovel and hand tamper
• Interment practices and procedures (e.g., gravesite preparation)
• Gravesite preparation and accountability procedures (e.g., gravesite maps, slips, assignments and interment records)

Education & Experience:

• General education sufficient to understand and observe written and oral instructions, directions and safety rules
• Previous experience in grounds care helpful

 Please send resumes to mario@holycrosssd.com

Position Title:  Mausoleum Worker                                                             Hours:   Full time

Supervised by:  General Manager                                                                    FLSA Status: Non-Exempt

Position Summary:

Under the direction and supervision of the General Manager, Mausoleum Workers are responsible for the maintenance of the cemetery mausoleums, grounds, and other cemetery structures and buildings.

Primary Responsibilities:

•  Use various hand tools and gas-powered tools to mow and maintain grass, rake leaves, trim bushes and trees, plant flowers and shrubbery, remove dead plants, and water and fertilize vegetation
• Works in the direct interment/entombment of the deceased, or disinterment and disentombment of remains
• Responsible for preparing graves/crypts/niches for burial
• Install and maintain crypt markers
• Clean and maintain parking areas, sidewalks, and walkways
• Clean and maintain mausoleums
• Inspect and maintain motorized and hand tools as needed for daily work
• Repair vandalism, as needed, to fences, signs, and benches on the cemetery grounds
• Other duties as assigned

Knowledge & Skills:

• Operating procedures for grounds maintenance equipment and vehicles (e.g., small utility vehicles, riding mower and tractors)
• Proper selection and use of hand tools (e.g., rake, shovel and hand tamper
• Interment practices and procedures (e.g., gravesite preparation)
• Gravesite preparation and accountability procedures (e.g., gravesite maps, slips, assignments and interment records)

Education & Experience:

• General education sufficient to understand and observe written and oral instructions, directions and safety rules
• Previous experience in grounds care helpful

 Physical Requirements

• Must be able to lift objects up to 50 pounds occasionally and frequently exert 10 to 20 pounds of force to lift, carry, push, and pull or otherwise move objects

• Work involves frequent periods of standing and walking, which may include climbing ladders and staircases
• Work involves stooping, kneeling, crouching, twisting/turning and reaching; bending at the waist.

 Please send resumes to mario@holycrosssd.com

On behalf of the Santa Clara University search committee, we are currently recruiting for the inaugural Vice President for Mission and Ministry position at Santa Clara University. Please click here to review the Leadership Profile and details about the position, as well as how to apply Leadership Profile for the position (available here)  .