Pastoral Center
Schools
Position Title: School Secretary
Hours: Full-Time, 37.5 Hrs/Wk
FLSA Status: Non-Exempt
Reports To: Principal
Essential Duties and Responsibilities:
- Provides receptionist services for the school to include answering telephone calls, retrieving messages, greeting visitors and handling parent and student requests including payments.
- Provides clerical services to Principal, Teachers and Staff. Duties to include making appointments, completing work orders for school events, recording absentees, coordinating volunteers, finding substitutes when needed, and handling any special mailings or communications.
- Handles and completes the Sevis-Student Visa Process.
- Distributes mail and maintains postage and maintenance on the postage machine.
- Assist in the Health Room when needed.
- Update the following logs: Pizza with the Principal, Substitute List, Photo/Media release, Text book checkout, Volunteer Drivers Information, and Visitor/Volunteer check in/check out.
- Maintain and keep Student Records up to date.
- Maintenance and support of student data base (RenWeb)
- Develop, maintain and update School Master Calendar
- Produce and email weekly newsletter to parents (Heart2Heart)
- Admissions Process-including receiving and pushing forward new applications, communicating with inquiries, sending transcripts, answering admission questions and processing changes in RenWeb.
- Distributes mail and maintains postage and maintenance on the postage machine.
- Assists with the Nurses Station and completes required health reports.
Knowledge & Skills:
- Strong administrative skills (ability to multi task, to prioritize, attention to detail)
- Able to work collaboratively
- Strong communication skills
- Strong computer skills (Excel, Word, RenWeb, etc.)
- Individual must have well developed “people skills” in interacting with all who come to the school office
- Individual must have the ability to maintain confidentiality in all matters
- Experience in a Catholic School or Parish setting preferred but not required
- Bilingual preferred but not required
Please submit cover letter and resume to Business Manager at: business@sacredheartcor.org
Position Title: Marketing and Development Specialist
Days/Time: Full time/part time depending on experience
FLSA Status: Non-Exempt
Reports to: Sister Eva Lujano
Primary Responsibilities:
School – Marketing
- Photograph school events
- Provide marketing and recruitment support
Provide training and coordinate Parent Ambassador program
Assist Site Principal in the creation and support various site-based Marketing and Recruitment Committees
Organize and coordinate Marketing and Recruitment events
- Open House **(virtual/on-campus)
- Parish and Community Events
- Parish CCD programs
- Catholic School Week
- Family Masses **
- Online platforms
Maintain :Facebook. Twitter and Instagram Accounts current (or any new social media)
- Google Analytics
- Social Media Ads
- Facebook events
Proficient with Mailchimp
Design flyers and/or invitations for School events both for print and online
Create Parish Bulletin inserts
Download pictures into appropriate Google Drive
Student Recruitment:
- Provide responses to email inquiries and correspondences for prospective families
- First point of contact for prospective families
- Maintain inquiry logs of prospective families for follow-up
- Conduct School Tours
- Development
Alumni relations:
Create alumni base for both online and mailing development purposes. Coordinate Alumni events.
Coordinate Development/Fundraising Community events
Participation and assistance at Blessing our Future “Kick off Weekends”**
- Representation at Parishes
- Distribution of materials
- Answer questions
Other duties as assigned.
Knowledge and Skills:
- Knowledge/experience in the field of education preferred
- Proficient in Microsoft Word, Excel and Publisher (data base and financial program)
- Proficient in Social Media Marketing and Analytics
- Proficient Digital Photography & Video
- Proficient with Graphic Design Programs (Canva, Adobe, etc.)
- Proficient with CRM software
- Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
- Friendly with excellent people skills
- Bilingual preferred
Education and Experience:
- Two years’ experience with office and general marketing procedures preferred
**These events will require weekend presence.
- Specific dates and times TBA.
Applications for this position are being accepted on Edjoin: https://www.edjoin.org/Home/DistrictJobPosting/1339599
Position Title: Extended School Services Aide
Hours: Monday – Thursday 2:15 pm – 6:30 pm; Friday 11:45 am – 6:30 pm
FLSA Status: Non-Exempt
Reports To: ESS Supervisor and School Principal
Position Summary:
- Responsible for the general supervision and management of children from grades Kindergarten through 8th in an after-school setting
Essential Duties and Responsibilities:
- Supervising and interacting with students in accordance with the policies and philosophy of St. Michael’s School
- Assisting students with homework and other school assignments
- Providing snacks
- Organizing and leading spiritual, social, and age-appropriate indoor and outdoor play activities
- Developing and maintaining a positive working relationship with other program staff and school faculty and personnel
- Maintaining a safe and clean environment
- Completing and maintaining accurate and comprehensive student attendance records, payroll time sheets, incident reports and all other compliance paperwork
- Demonstrating professional, ethical, and responsible behavior at all times
- Other duties as assigned
Qualifications:
- Experience working with children within education, child development or related field
- Professional appearance and manner
- Good people skills
- Knowledge and acceptance of the teachings and traditions of the Roman Catholic Church
Please submit cover letter and resume to: malia.campbell@smspoway.org
Interim High School Counselor
OLP is a school of 750 students and a diverse educational community that strives to educate young women to the needs of society. As a Bring Your Own Device (BYOD) school, OLP places a strong emphasis on 21st-century learning skills across the curriculum. The professional culture at OLP is committed to continuous improvement and lifelong learning. Students are passionate about being involved in the school community, and OLP prides itself on graduating women leaders who are making a difference in STEAM fields. Candidates should currently possess or be working towards a California Pupil Personnel Services credential and should have earned at least a Master’s degree in the study of counseling. We offer a competitive salary and benefits package. Placement on the faculty salary schedule is based on education and experience. Find out more about our school at www.aolp.org.
Qualifications:
- Master’s degree in counseling or related field.
- Prefer 3+ years counseling at a high school level
- Must have a California PPS (Pupil Personnel Services) Credential; or be in the process of earning the credential
- Evidence of knowledge of counseling support in the three domains: Academic, College/Career, and Personal/Social
Requirements:
- At the time of submitting your application, OLP requires both a cover letter and resume, along with three references from supervisors who have seen your work directly.
- Upon hiring, you will be required to complete a TB test, Livescan fingerprinting, and provide all official transcripts.
Please submit an application through EdJoin
Position Title: Teacher’s Instructional Aide
Hours: Part Time, 19 hours per week
Supervised By: Principal and/or Teacher
FLSA Status: Non-Exempt
Position Summary:
The instructional aide works with, and under the direction of, a classroom teacher to provide assistance in the implementation of the instructional program.
Primary Duties and Responsibilities: (All at discretion and choice of teacher)
Provides assistance for the instructional program including:
- Lesson implementation
- Classroom preparation
- Clerical help
- Assists in the supervision of students
- Work with small groups for tutorial and/or enrichment purposes
- Collect all materials from homework to permission slips
- Prepare/run copies
- File papers in student folders
- Check seatwork and homework
- Help gather and organize special materials for new units of instruction
- Make field trip arrangements at the direction of the teacher
- Take book club orders
- Order supplies according to office procedures
- Prepare bulletin boards
- Prepare and copy communications for parents at the direction of the teacher
- Keep records and charts
- Assist with snacks and classroom treats
- Assist in public relation events or fund raisers for the classroom and/or school
- Assist with supervision of school play areas and bathrooms at recess and lunch, supervision of the lunchroom, perform assigned duties at arrival and dismissal times as assigned by principal
- Substitute for classroom teacher in an emergency (short term)
- Attend school functions and activities as requested by principal
Education & Experience:
- High school diploma
- One year of experience working with children
- Equivalent of 15 credit hours in education or an additional 3 years of experience in working with children
Knowledge and Skills:
- Must have a basic understanding of child development and skills necessary to relate to the students being serviced
- Must be able to use the control and discipline techniques that are established in the classroom
- Must work cooperatively with the assigned teacher and other staff
- Friendly with excellent people skills
- Professional demeanor
- Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
Physical Requirements:
- Walk through the classroom and be able to maneuver in tight spaces between desks
- Deal with students while sitting, kneeling, squatting, bending, or stooping
- Walking and standing for a period of time of fifteen or more minutes at recess and thirty or more minutes at lunch
- Reach at, below, or above shoulder height with the dominant upper extremities
- Assist in the moving of student desks and chairs
- Occasionally lift and carry up to twenty-five pounds
Please submit cover letter and resume to business manager at: rulrich@santasophia.org
Position Title: Preschool Teacher
Hours: Full Time
FLSA STATUS: Non-exempt
REPORTS TO: Preschool Director
Position Summary:
The professional hired to work as a teacher at our school will be responsible for the general supervision and management of children between the ages of three and five years of age.
Essential Duties and Responsibilities:
- Supervising and implementing the program for the class in accordance with the policies and philosophy of the school
- Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
- Considering individual children in relationship to their cultural and socioeconomic background.
- Treating children with dignity and respect
- Helping children to become aware of their roles as integral member of a group
- Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom
- Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
- Participating in recommended training programs , conferences, courses and other aspects of professional growth
- Assisting in the ongoing evaluation procedures needed to assess the development levels of the children
- Other duties as assigned
Qualifications:
Requirements to Apply:
- Must possess a California Child Development Associate Teacher Permit (12 ECE units) or higher
- Must submit a minimum of 3 professional references and resume
(Requirements upon hire) - Fingerprint Clearance, CPR and First Aid, and cleared TB test to work in a Licensed Child Care Facility
- Completion of the Diocesan Safe Environment protocol
Applicant’s Character Traits:
- Has experience teaching OR desire to teach and model Catholic values
- Passion to work with young children and desire to grow as an educator
- Works well with others
- Has a positive attitude and enthusiasm for teaching
Applications are being accepted on Edjoin: https://www.edjoin.org/Home/DistrictJobPosting/1326199
Position Title: Instruction Aide
Hours: Part-Time
FLSA Status: Non-Exempt
Reports to: Principal
History:
The Nativity School is located in the heart of Rancho Santa Fe and opened its doors in September 1996 as an integral part of the Church of the Nativity. The addition of the school represented phase two of the master plan of the parish and its commitment to serving the spiritual, academic, emotional and physical needs of Catholic families. The Nativity School is dedicated to providing a challenging educational environment, as well as developing character development and decision making skills nurtured in our Catholic values. A differentiated approach to education is the foundation that cultivates the intellect and promotes the sound spiritual, social, emotional and physical growth of our students.
Mission:
The Nativity School is a ministry of the Church of the Nativity, where the love of Jesus Christ and Catholic educational tradition guide the formation of students’ minds, bodies and souls to their full potential through spiritual direction, academic growth and Christian service.
Job Description:
The Nativity School is looking for a part-time Instructional Aide and After School Care supervisor to work with classroom teachers in a K-8 classroom environment, to include playground supervision. The 10-month position will begin immediately and run through June 11, 2021.
Responsibilities:
Provides assistance for the instructional program including:
- Implementation of lesson plans
- Classroom preparation
- Clerical help
- Assists in the supervision of students
Duties:
- Work with small groups for tutorial, enrichment purposes and explicit instruction and assessments
- Collect all materials from homework to permission slips
- Prepare/run copies
- File papers in student folders
- Check and grade seatwork and homework
- Assist with supervision of school play areas at recess and/or lunch
- Substitute for classroom teacher in an emergency (short term)
- Write necessary information on standardized test sheets
- Help gather and organize special materials for new units of instruction
- Prepare and copy communications for parents at the direction of the teacher
- Keep records and charts
- Attend school functions and activities as requested by principal
Qualifications:
- Must have a basic understanding of child development and skills necessary to
relate to the students being serviced - Must be able to use the control and discipline techniques that are established forthe classroom
- Must work cooperatively with the assigned teacher and other staff
- Exhibit a professional demeanor
- Ability to communicate effectively, both orally and in writing
- Ability to develop effective working relationships
- Ability to work with diverse curricular areas
- Knowledge of student assessment and grading
- The ability to work within the basic tenets of the Catholic faith
Work Experience:
- Associate degree or higher
- Experience working with children
The Nativity School does not discriminate against any applicant for employment on the basis of sex, age, disability, race, color and national and/or ethnic origin.
Please apply on Edjoin: https://www.edjoin.org/Home/DistrictJobPosting/1327000
Position Title: Preschool Teacher Aide
Hours: Part Time, 15 to 19 hours per week
Supervised by: Preschool Director
FLSA Status: Non-exempt
Position Summary:
The aide will work with the lead teacher supervising a classroom of preschool children. The preschool teacher aide is responsible for assisting the preschool lead teacher and other staff in implementing program curriculum, preparation of classroom, and outdoor activities
Primary Duties and Responsibilities:
- Aide will assist in supervision of children and participate in general classroom and facility cleaning
- Assists in snack and meal preparation
- Assists in implementing curriculum
- Oversees outdoor activities ensuring a safe environment for the children at all times
- Ensures a caring and safe learning environment for all staff and children
- Assure compliance with applicable state and county codes and regulations
- Other duties as assigned
Knowledge & Skills:
- Friendly with excellent people skills
- Professional demeanor
- Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
Education and Experience:
Must have one of the following qualifications:
- High school diploma, 6 units of child development and enrolled in at least 2 semester units at a college until fully qualified
- High school diploma, 12 core semester units and 6 months work experience working in a child care center
- High school diploma, Child Development associates credential with appropriate age endorsement and 6 months experience, Child Development associate teacher permit/ teacher permit/ master teacher permit
- Current pediatric CPR/ first aid certificate
- Background clearance by Livescan
- Negative TB test must be completed prior to employment
Please submit Cover Letter and Resume to Rulrich@santasophia.org
Position Title: School Nurse
FLSA Status: Exempt or Non-exempt
Hourse: Full-Time
Reports To: Principal
Position Summary:
The School Nurse fulfills the mission of the Catholic school by providing general organizational support within the framework of the school’s philosophy, organization, and policies. The School Nurse is responsible for implementing the assigned school health program in a way that is best suited to the school. The School Nurse has decision making responsibilities within essential job functions, in keeping with school policies.
Primary Duties and Responsibilities:
- Supports and upholds the philosophy of Catholic education and the mission of the school
- Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
- Supports the principal in the preparation of documents, reports, and correspondence
- Maintains current and accurate records according to school policy
- Serves as a health advocate for the child and assesses student health needs
- Assumes responsibility for management and planning for acute, chronic, and emergency health problems, including appropriate referral and follow-through
- Provides relevant counseling and guidance to assist children and parents in assuming responsibility for health maintenance of the student in keeping with the teachings of the Catholic church
- Assists in communicable disease control through implementation of programs for student immunizations, management of suspected and diagnosed infectious disease
- Initiates referral and follow-up on relevant health needs of the students, and make appropriate interpretation and distribution of health information
- Anticipates supply and equipment needs appropriate to maintaining a continuous functional health program
- Demonstrates professionalism in conduct, demeanor, and work habits
- Maintains a work schedule that maximizes availability to the school, students and staff
- Serves as a professional representative of the principal and school
- Communicates effectively with those in the school community
- Collaborates with peers to enhance the work environment and support the school
Education and Experience:
Education/Certification:
- Registered Nurse (RN) licensed to practice in the state of California preferred
- Licensed Vocational Nurse (LVN) licensed to practice in the state of California
- Current CPR certification
- Three years’ experience as a school nurse preferred
Knowledge, abilities, and skills:
- Knowledge of the basic teachings of the Catholic Church
- Knowledge and skills necessary in health appraisals for identifying student health problems
- Knowledge of Microsoft Office applications
- Knowledge of use of office equipment
- Able to communicate effectively in both written and verbal form
- Able to work well with others in the school community
- Skill in handling multiple tasks simultaneously
- Skill in organizing and relating information in an understandable format
- Skill in job appropriate technology
- Skill in critical thinking and planning
Working Conditions:
- Required to work some nights and weekends
- Required to manage high to moderate levels of emotions
- Required to work a minimum of a full school day
- Required to work in standard office and school conditions
Mental/Physical Demands:
- Required to lift and/or carry office supplies, furniture, and equipment
- Required to maintain composure and avoid inappropriate displays of emotion
- Required to sit, stand, bend, stoop, reach, grab, pull, hear, see, and speak on a daily basis
- Required to perform repetitive physical tasks such as computer keyboarding, writing, and reading
To be considered for this position, please email cover letter and resume to Mary Skeen, Principal: mskeen@allhallows.com
Position Title: Pre-K Teacher (4 – 5 years old)
Hours: Full Time: M-F / 40 Hrs/Wk
FLSA Status: Non-exempt
Salary Range: $13.00 to $15.00 per hour DOE
Reports To: Lori Jiannuzzi, Preschool Director
Start Date: Immediately for August start
Position Summary:
A teaching position in an enjoyable environment where individual accomplishments and professional and educational growth are encouraged and acknowledged through programs including our employee appreciation celebrations.
Essential Duties and Responsibilities:
- Supervising and implementing the program for the class in accordance with the policies and philosophy of our catholic school and NAEYC.
- Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
- Considering individual children in relationship to their cultural and socioeconomic background.
- Must be organized, creative, enthusiastic, patient and nurturing
- Provides care, safety and support to children
- Treating children with dignity and respect
- Helping children to become aware of their roles as integral member of a group
- Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom
- Uses circle time and centers according to lesson plan and varies the instructional materials as needed in line with adopted NAEYC Standards.
- Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
- Participating in recommended training programs, conferences, courses and other aspects of professional growth
- Assisting in the ongoing evaluation procedures needed to assess the development levels of the children
- Other duties as assigned
Qualifications:
Requirements to Apply:
- Must have completed 12 ECE units or higher (Copy of transcripts provided)
- At least 2 years working as a preschool teacher, experience with 4 year olds a plus.
- Must submit a minimum of 2 professional references and resume (Requirements upon hire)
- Live Scan Fingerprint and CMG Background Clearance, CPR and First Aid, and cleared TB test to work in a Licensed Child Care Facility
Applicant’s Character Traits:
- Familiarity with the organizational structure and practices of the Roman Catholic Church
- Passion to work with young children and desire to grow as an educator
- Strong classroom management
- Works well with others
- Has a positive attitude and enthusiasm for teaching
Please submit a letter of introduction, resume & transcripts (unofficial) for consideration to Lori Jiannuzzi, Director at:
preschool@stcolumbaschool.org. Interviews will be scheduled the week of August 10th for all qualified applicants.
Position Title: Business Manager
Hours: Full-time (37.5 hours/week)
FLSA Status: Non-Exempt
Supervised by: Principal
Position Summary:
The Business Manager is responsible for maintaining the school Systems. They will also be responsible for clerical and office duties typically related to administration of school office and principal’s office
Primary Responsibilities:
- Maintain FACTS Tuition Billing System
- Process registration forms
- Process Tuition
- Process Tuition Assistance
- Process Incidental Billing payments
- Update accounts as needed throughout the year
- Prepare the Tuition Report yearly
Maintain all Academy communications:
- Prepare and send out Tuesday Parent Newsletters
- Use Flocknote to maintain contact with Academy families
Maintain Gradelink:
- Update yearly
- Add Family Contact information
- Update classes and students
- Input Quarter dates
- Provide Login information to Teachers and Families
Print Report Cards
Print Attendance Records
Maintain My School Office:
- Update yearly
- Prepare yearly NCEA reports
Maintain the Academy Website:
- Update website as needed
- Update documents for website as needed
- Create Event postings
- Post the Tuesday Family Newsletter
Assist with preparing for School Events:
- Gala and Auction
- Opportunity Drawing
- Info Faire
- Graduation
Miscellaneous Duties:
- Other duties as assigned by Principal
Knowledge & Skills:
- Basic Accounting
- Must have knowledge of and skill in using personal computer and Microsoft Office and Google Suite
- Above average communication skills; both verbal and written
- Be a self-starter; well organized; attentive to details; calm and clear-headed under pressure; able to perform multiple tasks simultaneously; possess a strong work ethic; punctual
- Must be able to maintain confidentiality
- Friendly with excellent people skills
- Professional demeanor and attire
- Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church preferred
Education & Experience:
- Minimum two years of office administrative / office manager experience
- College coursework preferred
- Demonstrated experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite
- Experience with website, social media, marketing preferred
Please submit cover letter and resume to: Rulrich@santasophia.org
Position Title: Maintenance
Hours: Part Time (19 hours per week)
FSLA Status: Non-exempt
Reports to: Principal
Position Summary:
The maintenance position performs and supervises all aspects of cleaning and maintenance to insure a safe and efficient facility. In conjunction with administration, maintenance oversees projects to improve the facility and grounds.
Principal Responsibility:
- Coordinate with other maintenance workers in the repair and service of building
- Monitor and oversee contracted services for grounds keeping, pest control, and other maintenance related services
- Use power equipment and hand tools necessary to accomplish assigned tasks.
- Remove, repair and replace lights and ballasts
- Perform general carpentry work and minor electrical repairs
- Perform general plumbing maintenance and repair
- Assist in maintenance of outside grounds, including but not limited to, irrigation system repair and maintenance, pressure washing, mopping, vacuuming, raking, hedge trimming, weed removal, sweeping, leaf blowing, watering etc.
- Assist in maintaining entire facility and all connected operations
- Restroom restocking and cleaning as needed
- Notify appropriate personnel of structural items or contents needing maintenance or repairs by outside contractors
- Handle and accept deliveries inside and outside the building including water bottle delivery and placement of water bottles
- Empty and clean trash and recycling containers
- Assemble equipment including desks, chairs, shelves, cabinetry, etc.
- Assist in maintaining building security by checking for unlocked gates, unsecured doors and unauthorized occupants
- Respond to inquiries and provide information within scope of authority and knowledge
- Open and close buildings, set-up and removal of tables, chairs, audio and projection equipment for special events.
- Perform duties as assigned
- Maintain a neat and organized work center for maintenance activities and secure control of materials, providing a system to track inventory usage by project
- Painting, sanding, and stucco repair
- Open and close buildings, set-up and removal of tables, chairs, audio and projection equipment for special events.
- Perform duties as assigned
- Maintain a neat and organized work center for maintenance activities and secure control of materials, providing a system to track inventory usage by project
Knowledge & Skills:
- Previous related work experience preferred
- Must pass a background screening
- Strong working knowledge of repair methods, materials, tools and general practices used in maintenance such as but not limited to carpentry, electrical work, cement work, plumbing, sanitation, mechanics, locksmith, air conditioning, grounds maintenance and janitorial care
- Ability to communicate effectively
- Ability to perform moderate to heavy manual labor including frequent bending, walking and heavy lifting.
- Must be able to move, lift, carry, push, pull, and place objects weighing 50 pounds without assistance
- Must have a valid California driver’s license and California registered, insured vehicle
- Must have the ability to work outdoors in changing weather conditions
- Must be able to bend, stoop, squat, reach, climb ladders and work at heights
- Must be able to make judgement calls related to emergency and safety matter
- Must have the ability to read, write, and understand English
- Ability to perform outlined tasks with minimum supervision
Physical Qualifications:
- Ability to lift, move, load, and unload equipment and supplies weighing 50 lbs.
- Frequently required to reach with hands and arms, stoop, kneel, crouch, crawl, twist and turn, bend at the waist, balance and climb ladders
- Work involves frequent periods of standing and walking freely around campus, including climbing stairs and ladders
Please submit cover letter and resume to Amanda Johnston at: ajohnston@stmesc.org
Position Title: Janitor/Maintenance
Hours: Full Time/40 Hrs/Wk /11 ½ Mo End of July-Beg of Aug
Hourly Rate: $14.00 per
Job Summary:
Provides a variety of maintenance and custodial duties on the school site.
Job Responsibilities:
- Regularly sanitizes, cleans, disinfects lunch areas, student and staff restrooms, and high-traffic surfaces and countertops in compliance with current CDC safety guidelines.
- Communicates with students, staff, parents and the public using tact, diplomacy and courtesy in sometimes confrontational or stressful situations.
- Sweeps, vacuums, scrubs and mops floors.
- Washes windows, counters and walls.
- Performs a variety of dusting duties.
- Cleans window coverings, such as drapes and blinds.
- Performs minor maintenance repairs to buildings and fixtures and determines when to report more complex maintenance requirements to Principal.
- Empties and cleans waste and recycle receptacles. Picks up trash containers and empties into large bins. Must notify Principal when large bins overfill.
- Performs emergency cleanup services resulting from breakage, vandalism, spilling or illness.
- Moves furniture and equipment.
- Sets up meeting rooms, classrooms, and other school facilities for special meetings and events.
- Deactivates/activates site alarm(s).
- Turns lights on and off.
- Unlock and lock doors and gates.
- Washes walkways and eating areas.
- Cleans drinking fountains.
- Restocks paper supplies, soap, and hand sanitizer as needed.
- Pick up and delivers school supplies, furniture and equipment.
- Maintains various custodial supplies and equipment used in the course of work.
- Checks doors, windows and assigned area for vandalism.
- Report safety, sanitary and fire hazards.
- Understands and applies the mission and philosophy of St. Patrick School.
- Drives occasionally for school business.
- Performs other duties as assigned that support the overall objective of the department.
Knowledge and Skills:
- Requires a thorough knowledge of the principals, practices, methods, techniques, materials, tools, equipment, layouts and set-ups used in the area of specialization. Requires a thorough knowledge of the uses and purposes of general maintenance, hand and power tools and equipment. Must be thoroughly familiar with general safety of standards and those related to area of specialty.
Ability:
- Requires the ability to perform all of the essential duties in the area of specialization at the journey level with minimal supervision. Must be able to use and maintain all of the tools, equipment and vehicles used during routine performance of duties. Requires the ability and initiative to independently develop methods and techniques in the interest of effectiveness and efficiency. Must be able to understand and follow oral and written instructions, maintain routine records and interpret plans and specifications found in area of specialization.
Physical Abilities:
- Requires the ability to stand for extended period of time, walk distances, and manipulate (lift, carry, guide, push, pull) light to medium weights of 10-50 pounds on a sustained basis, with heavier objects on an occasional basis. Requires the ability to climb (e.g. ladders), stoops, kneels, and crouches on a regular basis. Requires sufficient hand-eye coordination, hand and finger dexterity including ability to grasp small devices as well as common tools, and visual acuity to operate specialized equipment and read technical (including blueprints) and safety information.
Education and Experience:
- High school diploma or equivalent required
- Experience in janitorial/custodial work
Licenses and Certificates:
- A valid California driver’s license
- First aid training will be required
Please submit cover letter and resume to Lisa Cross at: secretary@stpatrickssd.com
Positions available in the Diocese of San Diego Schools.
Thank you for your interest in Catholic education. If you are interested in substitute teaching in the Diocese of San Diego, please email Anne Noya at anoya@sdcatholic.org.
Parishes
Position Title: Business Manager
FLSA Status: Exempt
Hours: Full time
Reports To: Pastor
Primary Function of the Position:
This position provides the operational infrastructure which supports the parish community. It assumes administrative and operational responsibility for the parish, in particular the areas of finance, operations, human resources, communication and planning, in concert with the pastor. The Business Manager exercises insight and responsibility over every administrative aspect of the parish and facilitates implementation of administrative priorities consistent with parish goals.
Position Responsibilities:
- General Administrative and Office Management
- Provide guidance and supervision of office staff
- Provide administrative, purchasing and general support to ministry staff
- Collaborate with diocesan human resources for policy interpretation, leaves of absence and general support
- Manage computer system needs and requirements
- Manage maintenance of and training on church database software
Financial:
- Provide management of all aspects of parish financial functions to include but not limited to payroll, accounts receivable/payable, budgeting, collection, offertory increase and capital campaigns
- Prepare monthly financial statements for Finance Council and diocesan finance office
- Provide financial updates to pastor on a regular basis
- Prepare annual financial reports for the diocese
- Ensure all bank statements are balanced
- Oversee the management of both parish and diocesan fund drives
- Collaborate with diocese on financial matters
Facility Management:
- Manage the scheduling of all facility’s halls, classrooms and meeting rooms
- Coordinate special needs of renters with parish maintenance staff
- Assist maintenance staff in administrative and financial matters
Committees:
- Attend all pastoral, finance council and office staff meetings
- Respond to the administrative needs of all committees
- Attend diocesan Business Managers’ meetings and webinars
General:
- Act as point person for inquiries on parish business and administrative matters
- Be a catalyst for cooperation and good business relationships among all parish entities
- Maintains a thorough knowledge and familiarity of the organizational structure and practices of the Roman Catholic Church
- Maintain spiritual influence and presence in overall administrative activities
Position Requirements:
- Skills/Knowledge and/or Abilities
- Bachelor’s degree in Business, management, finance, human resources, or related field
- Strong communication skills
- Proficient in use of Microsoft Office products (WORD, EXCEL, etc.)
- Proficient in use of QuickBooks
- Familiarity with generally accepted accounting principles (GAAP)
- Familiarity with federal and state employment laws
- Ability to manage information technology needs
- Ability to learn and train staff in various aspects of their job including computer programs
- Successfully complete Diocesan Safe Environment Program requirements
Experience:
- 5 years successful work experience managing a business enterprise
- Leadership role office management and administration
- Proven managerial/supervisory strength
Please submit cover letter and resume to: mgiddens@sdcatholic.org
In the subject line of the email reference “Business Manager”. In the body of the email, please include 2-3 sentences describing your experience that would pertain to the position.
Position Title: Maintenance
Hours: Part Time 32 Hrs/Wk; Tuesday – Friday 6:30 am – 3:00pm
FLSA Status: Non-Exempt
Reports to: Business Manager
PRIMARY FUNCTIONS/GOALS
Responsible for cleaning and maintaining campus grounds to ensure a safe and efficient physical plant.
MAJOR RESPONSIBILITIES
- Performs in support of the parish and Church’s spiritual and pastoral mission
- As required, tracks and schedules routine and preventive equipment and appliance maintenance according to warranty / manufacturer specifications and safety considerations
- As required, performs in a support mode to the staff and perform general facility, equipment, and grounds upkeep duties to include cleaning and maintenance of parish, school, or other facilities
- Ensures that parish and school equipment including kitchens, restrooms and other facilities are in a functional condition; recommend maintenance to be performed and oversee replacement of equipment as necessary
- Supports special events including set-up and removal of tables, chairs, audio and projection equipment
- Conducts preventive maintenance, safety and energy conservation audits
- Maintains a supply of and account for cleaning supplies and equipment; maintain an adequate inventory at all times
- Complies with chemical handling laws and safety regulations as required; maintains a safe working environment
- Maintains security of buildings, equipment, and tools
- Fosters communications and work collaboratively and professionally with all parish and school personnel, and parishioners
- Performs other duties as assigned
POSITION SPECIFICATIONS/REQUIREMENTS
Skills, Knowledge and/or Abilities:
- Must have a working knowledge of and a strong commitment to the mission of the Diocese of San Diego and Catholic Church; if a baptized Catholic, must be in full communion with the Church
- Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
- Exercise courtesy to fellow employees, parishioners and the general public
- Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
- Ability to handle emergency situations safely and effectively
- Ability to maintain confidentiality
- Ability to receive direction and be open to suggestions
- Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required
- Proficiency in basic computer technology
- Professional bearing; clean and neat personal appearance
- Knowledge of repair methods, materials, tools and general practices used in maintenance such as but not limited to carpentry, electrical work, cement work, plumbing, sanitation, mechanics, locksmith, air conditioning, grounds maintenance and janitorial care
- Ability to successfully pass a background check as required by the Diocese of San Diego and OLG Church
- Possess a valid California driver’s license
Education, Training and/or Experience:
- High School graduate or equivalent
- 5 years of experience in a maintenance or similar position
Physical/Mental Requirements:
- Coordination and manual dexterity, normal mental and visual ability; ability to lift up to 50 lbs in a normal maintenance environment
- Ability to work outdoors in changing weather conditions
Required Activities:
- Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and climbing ladders
WORKING ENVIRONMENT/AVAILABILITY/GUIDELINES
- Weekend, overtime (hours beyond 32 core visible hours), and occasional evening hours required
- Functions according to the policies of Our Lady of Grace Church Personnel Policies and applicable canon/civil law
Please submit cover letter and resume to business manager at: pkane@olg-church.org
Position Title: Office Manager
Hours: 19 Hrs/Wk
FLSA Status: Non-Exempt
Reports to: Pastor
Primary Responsibilities:
Office Management
- Supervise Office, IT
- Coordinate and Supervise Office Volunteers
- Coordinate Custodial Service, Work and Repair with Parish Plant Manager
- Purchase all Office Supplies
- Supervise all Business Contracts
- Complete Meeting Minutes for Faculty/Staff Meeting
Human Resources
- Complete and submit IOI Reports
- Assist employees with Status Changes, Benefit Management, Employee Assistance, etc.
- Insure completion, submit, manage and assist employees with Workman Compensation claims
- Insure Attendance Records (personnel) are complete and up to date
Key Management
- Check Keys in and out
- Keep Key Inventory up to date
- Investigate Missing Keys
Safety
- Monitor Plant for Safety Issues
- Manage and maintain all Safety Reports
- Distribute Safety Materials
Knowledge and Skills:
- Above average communication skills; both verbal and written
- Must be able to maintain confidentiality
- Friendly with excellent people skills
- Professional demeanor
- Familiarity with Microsoft office suite (Word, Excel, PowerPoint, etc.)
- Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
- Must have three years of experience as an Office Manager
Please submit cover letter and resume to Bob Schrimpf at: Bob@saintcharlespl.com
Other
Position Title: Director of Education
Reports To: Executive Director
FLSA Status: Full Time/Exempt
Location: Sacramento (Downtown)
Position Description:
The Director manages the public policy outreach for the educational ministry of the Roman Catholic Bishops and Archbishops of California, acting through the California Catholic Conference (CCC). The Director administers education related initiatives, events, and activities of the CCC and its affiliated organizations. Additionally, the Director engages in lobbying, government relations, and public affairs in advocating CCC state and federal public policy priorities pertaining to the educational ministry of the Church.
Responsibilities:
- The Director facilitates work of the CCC Standing Committee on Education and strategic initiatives to secure education tax relief\incentives that benefit all California’s school children, PreK-to-College. The Director collaborates with the California Catholic School Superintendents Association (CCSSA) on the common statewide pastoral and policy agenda of the Catholic bishops of California. The Director collaborates with the United States Conference of Catholic Bishops (USCCB) on advocating federal education issues. The Director partners with the California Association of Private School Organizations (CAPSO) on public policy efforts of concern to Catholic schools. The Director assists with integrating the CCC education agenda into the annual Catholic Advocacy Day, Catholic Youth Advocacy Day, and the Catholic Legislative Network (CLN). The Director represents the Conference at relevant national, state and local religious and secular organizations.
- The Director advocates public policies on behalf of the CCC as part of its lobbying team in Sacramento, with leadership on public/private education issue agendas. These issues extend from early childhood development, through students’ elementary and high school learning, and into opportunities for college and career technical education. As a lobbyist registered with the state, the Director provides public policy advocacy with elected government officials and their staff, administrators and their staff, lobbyist colleagues, and other state and local community leaders.
- The Director participates actively as part of the CCC staff and is directly responsible and reports to the Executive Director of the CCC; performing other Conference-related duties assigned by the Executive Director.
Related Duties:
- Under the Bishops’ leadership and the Executive Director’s supervision and in partnership with the rest of the CCC staff, the Director initiates and implements goals/objectives that ensure a strategic direction in designated areas to advance the mission, and execute projects, of the educational ministry of the bishops and archbishops of the CCC.
- The Director serves as the lead staff to CCC Standing Committee on Education and, as such, is directly responsible for the coordination and management of this committee under the leadership of its chairperson. Proposes meeting agendas, prepares working documents for information and discussion, ensures summary notes, and facilitates completion of follow-up action items.
- The Director manages the CCC’s initiative for the creative use of tax relief/incentives that benefit all California’s school children, by: empowering parents and teachers to educate their students; and inspiring greater philanthropy (and savings) which expand educational resources/investments.
- The Director represents on the CCC on the CCSSA as a resource on issues, compliance, as well as maximizing the benefits of state and federal public policy. Directs common efforts among the CCC Education Committee and the CCSSA. Assists in building of the capacity of grassroots advocacy networks to educate and mobilize local Catholic school constituencies.
- The Director represents on the CCC on CAPSO’s Board of Directors and committees, partnering in mutual initiatives to maximize the benefits of state/federal programs and public policy advocacy for private school education.
- The Director serves as a liaison with the USCCB on Catholic educational policy and pastoral priorities.
- The Director serves as a liaison with the Western Catholic Educational Association (WCEA), providing executive support to its Bishop President.
- The Director serves as a liaison with the California Diocesan Directors of Catechetical Ministries.
- The Director crafts Issue Briefs in designated areas that outline principles and priorities to guide the identification, assessment, and creation of legislative responses. Monitors legislation, keeping track of legislative calendars, and scanning relevant bills and amendments. Assures appropriate and timely research on issues, federal and state laws, court rulings and regulations to the CCC as assigned. Develops and presents analysis, proposals, and recommends CCC positions on legislation to the Executive Director. Integrates political strategy, write articles for use by the CCC communications team and prepare alerts on assigned legislation for the CLN. 1
- The Director maintains status as registered lobbyist and assures compliance with all reporting requirements. Advocates positions among lawmakers and legislative staff, regulators, judicial officers, various administrators of state agencies and their staff, as well as allies and opponents. Prepares position letters and gives public testimony on issues to various state and federal legislative and regulatory bodies as well as Church organizations. Negotiates political support or opposition in accordance with of CCC public policy positions, coordinating assigned contract lobbyists and grassroots as necessary. Initiates and manages relationships with appropriate officials in state and federal government.
- The Director establishes and maintains an active liaison with other advocacy groups or other issue related non-profit organizations, coalition partners and alliances as appropriate.
- The Director assists in staffing the annual Catholic Advocacy Day and the annual Catholic Youth Advocacy Day and helps to integrate the Conference education and/or environmental stewardship agenda via the CLN. Is an information and training resource to the CLN and assists Catholics to be involved in the political arena. The incumbent represents the CCC at other regional and national meetings as assigned.
- The Director is responsible for maintaining a professional level of expertise appropriate to the responsibilities listed and the expectations of the CCC.
- The Director exercises budgetary oversight for areas of responsibility, accomplishes regular administrative tasks and is responsible for other related duties, as assigned by the Executive Director.
Qualifications:
- Education: Bachelor’s Degree; or Master’s Degree preferred in a related field.
- Experience: Five years of experience in education, public policy, and or church ministry
Skills / Knowledge:
- Practicing Catholic with general knowledge and understanding of the Roman Catholic Church. Experience in, or familiarity with, Catholic education is preferred.
- Complies with all workplace policies contained in the California Catholic Conference. Handbook, including but not limited to, employee standards of conduct, policy against harassment, electronic communications policy, and social media policy.
- Displays excellent written and verbal communication skills.
- Leadership and managerial competencies.
- Demonstrates proficiency in Microsoft Word, Excel, computerized software, and in technology usage and applications.
- Shows aptitude for effectively analyzing information.
- Quickly establishes rapport, relates to a variety of personalities and cultures, works independently, and maintains strict confidentiality and professional ethics.
- Possesses professional temperament and appearance.
Physical Requirements:
- Prolonged periods of standing or walking.
- Must be able to lift up to 25 lbs.
- Prolonged periods sitting and working on computer to complete necessary work
Qualifications:
- Education: Bachelor’s Degree; or Master’s Degree preferred in a related field.
- Experience: Five years of experience in education, public policy, and or church ministry
Please submit your resume and cover letter to Jeannie Ramirez, Office Manager at: jramirez@cacatholic.org – deadline is November 15, 2020.
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