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PASTORAL CENTER

Position Title:  Student Enrollment Assistant 
FLSA Status: Non-Exempt
Hours:  Part-Time (10-12 hours/week, 3-4 hours/day on variable days per week between Monday and Saturday, typically afternoon and evening hours) Work schedule varies based on academic periods, to be determined monthly with supervisor.
Supervised by:  Director of Diocesan Institute 

Position Summary:

The Student Enrollment Assistant at the Institute for Adult Education and Ministry Formation is responsible for travel to parishes within the diocese to assist with student enrollments as well as general clerical work connected with courses at the Institute. 

Primary Responsibilities:

  • Travel to parishes within the diocese to handle on-site student registrations
  • Assist with acquisition and sale of textbooks
  • Assist with general clerical work (filing, scanning, photocopying, data entry)
  • Other duties related to student enrollment as assigned

Knowledge & Skills:

  • Friendly with excellent people skills. Customer service experience a plus
  • Professional demeanor
  • Basic arithmetic skills required
  • Familiarity with typical office processes: scanning, photocopying, filing, mail preparation
  • Computer literate with some experience in data entry and data retrieval
  • Knowledge of Filemaker preferred
  • Knowledge of the organizational structure and practices of the Roman Catholic Church preferred
  • Familiarity with catechetical or other ministry formation a plus

Qualifications:

  • Valid Driver's License, good driving record and automobile insurance
  • Must be able to lift up to 30 pounds to load and unload course texts and supplies
  • Must be bilingual (English/Spanish), speaking and reading
  • One year’s experience with administrative and office procedures preferred.

Additional Notes:  The precise work schedule for this position is flexible and will be determined a minimum of 15 days in advance of the first of each month. 

Please submit cover letter and resume to:  kkrische@sdcatholic.org. In the subject line of your email please reference “Student Enrollment Assistant”.  In the body of your email, please include at least three sentences in Spanish describing your experience with office and administrative procedures.

POSITION TITLE:  Associate Director for Separated & Divorced Catholics

FLSA STATUS:  Non-exempt

REPORTS TO:  Director of the Office for Family Life and Spirituality       

HOURS:  20-24 hours per week*                    

POSTION SUMMARY: 

The Associate Director, Separated & Divorced Catholics collaborates with parishes and provides leadership in the development of parish ministry for separated and divorced Catholics in support of family spiritual life.

PRIMARY RESPONSIBILITIES:

  • Coordinate with parish leadership to identify strategies to help create the addition of a ministry focusing on welcoming separated and divorced and remarried Catholics 
  • Provide guidance on the annulment process in collaboration with the Tribunal
  • Develop for parishes support resources regarding grief, pain and loss associated with all stages of separation and divorce
  • Develop programs for separated, divorced and remarried Catholics incorporating sensitivity to cultural and generational differentiations
  • Provide forums on conscience formation for pastoral leadership:  priests, deacons, religious and lay leaders
  • Participate and/or lead diocesan task forces 
  • Collaborate with other Office for Family Life and Spirituality Coordinators in order to integrate, where appropriate, the tools or programs being provided to the parishes.
  • Maximize creative use of all channels of communication to deliver information, including social media.

POSITION REQUIREMENTS:

  • Active practicing Catholic with extensive knowledge and adherence to Church teaching and life
  • Highly self-motivated, creative, collaborative and energetic
  • Relationship and team builder
  • Demonstrated spiritual and emotional maturity
  • Demonstrated ability to work collaboratively with multiple constituencies
  • Strong organizational skills, including time management, delegation, planning, budgeting and ability to balance multiple projects at a time
  • Bilingual/Bi-literate (English/Spanish) required

EDUCATION/EXPERIENCE:

  • Bachelor’s degree required
  • Family counseling experience a plus
  • Five years or more of experience working for a Catholic organization preferred

Please submit cover letter and resume to: kkrische@sdcatholic.org.  In the subject line of your email please reference “Associate Director of Separated and Divorced Catholics”.  In the body of your email, please include at least two sentences in Spanish describing your experience with Catholicism.

*This position entails frequent evening and weekend work.

Position Title:  Administrative Assistant 

Hours:    Part-time (15 hours/week, some evenings and weekends required) 

Supervised by:  Director for Liturgy and Spirituality

FLSA Status: Non-Exempt

Travel: Workshop/Conference and Diocesan Liturgy venues within the diocese as needed

Position Summary: 

The Administrative Assistant assists in the general operations of the Office for Liturgy and Spirituality (OLS) and is responsible for providing administrative support to the Director and staff for OLS. The responsibilities of this position include but are not limited to: clerical/administrative tasks, liturgical workshop and conference coordination, and diocesan liturgy support. 

Primary Responsibilities:

  • Perform clerical/secretarial duties for supervisor and staff
  • Attend staff and planning meetings when appropriate
  • Answer telephones and direct calls appropriately
  • Responds to inquiries regarding workshops and conferences. 
  • Order and purchase supplies, books and materials
  • Schedule Pastoral Center rooms for meetings and events as needed
  • Data entry- update parish contact lists and certifications for liturgical ministers
  • Prepare workshop promotions via email and bulk mailings
  • Prepare materials for workshops, process registrations, prepare certificates, and contact list
  • Provide set up and hospitality for workshops and conferences
  • Assist with liturgical supply care, transport, setup, breakdown, and maintenance

Knowledge & Skills:

  • Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines;  possess a strong work ethic; punctual
  • Must be able to maintain confidentiality
  • Excellent verbal and written communication skills
  • Problem solving— ability to gather and analyze information and resolve problems in a timely manner.
  • Proficiency with Microsoft Office Applications (Must be proficient in ACCESS)
  • Pastoral with excellent people skills
  • Team player
  • Take initiative and work with a sense of urgency
  • Knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
  • Must be able to lift 35lbs

Qualifications:

  • Practicing Catholic 
  • Catholic liturgy preparation experience preferred 
  • Bi-lingual & Bi-literal (English/Spanish) desired
  • Three years’ experience as administrative assistant and office procedures desired
  • Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook

Please submit cover letter and resume to:  kkrische@sdcatholic.org. In the subject line of your email please reference “PT Administrative Assistant in the Office for Liturgy”.  In the body of your email, please include at least two sentences describing your experience with Catholic liturgy preparation.

POSITION TITLE:  Victims Assistance Coordinator
STATUS:  Exempt
HOURS:  Full time
REPORTS TO:  Vice Moderator of the Curia

Duties and Responsibilities:

Reports of Sexual Abuse by Church Ministers

  • The Victims Assistance Coordinator (VAC) receives reports of sexual abuse and sexual misconduct by promptly answering phone and e-mail messages and recording the necessary information, then notifies all appropriate officials, including Child Welfare Services and the respective law enforcement agencies.
  • The VAC offers victim and family members counseling to address the harm caused by the abuse.  
  • The VAC coordinates pastoral outreach to victim
  • The VAC cooperates with the investigator, if one has been engaged by the diocese.
  • VAC will follow up by contacting victim periodically, on an as needed basis to ensure that they are content with the pastoral outreach of the church and will contact therapist as necessary.

Support for Victims of Sexual Abuse:

  • The VAC will strive to develop support groups for victims of sexual abuse and make useful information and resources available to them.
  • The VAC will collaborate with other agencies and institutions that strive to serve the needs of sexual abuse survivors.
  • Education to Catholic Community
  • The VAC will provide information and educational opportunities to faith communities in the diocese regarding the issue of Sexual Abuse, its prevention and the Safe Environment programs implemented in the diocese.
  • The VAC will provide training and information regarding Mandated Reporting and required reporting in the diocese.
  • VAC will collaborate with other diocesan offices in the implementation and data management of the Safe Environment programs as well as participating in the training of their constituencies.

Education and Experience:

  • Graduate degree in social work, human development, or a related field
  • Minimum of five years’ experience in at least two of the following fields; counseling, working with youth and/or family services, program management experience, training development and educational programming

Knowledge, Skills, and Abilities:

  • Familiarity with the organizational structure and practices of the Roman Catholic Church
  • Ability to work with Excel, MS Access and other database applications.
  • English/Spanish fluency required

Please submit cover letter and resume to: kkrische@sdcatholic.org.  In the email subject line please enter: "Victims Assistance Coordinator".  In the body of your email please include information regarding your level of education.

POSITION TITLE: Associate Director of Immigration Issues

FLSA STATUS: Exempt

REPORTS TO: Auxiliary Bishop/Moderator

HOURS: Full-Time 

PRIMARY RESPONSIBILITIES OF THIS POSITION:

  • To serve as a primary resource to parishes in areas of immigration, immigrant rights, and migrant ministries, as well as through the efforts and programs of other diocesan offices.
  • To foster social justice advocacy regarding immigration, including participation in the Catholic Legislative Network, USCCB promoted initiatives, Catholic Charities and other approved local initiatives.
  • To promote the development and provide resources to parishes for pastoral ministries with those affected by the enforcement of immigration laws.
  • To coordinate communication regarding events and initiatives offered by the office, and  other immigration and immigration rights organizations, via social media, email, The Southern Cross and the Life, Peace and Justice website.
  • Provide Consultation and education resources regarding specific issues requested by parishes, parishioners and other diocesan offices.
  • To assist in responding to other issues that the department may be engaged in from time to time.

EDUCATION and/or EXPERIENCE:

An advanced degree in Theology or Religious Studies or its equivalent with a minimum of 3 years’ experience in Catholic social ministry or an equivalent field on the parish, school, university/college or diocesan level.  Bilingual and Biliteral in English and Spanish required. 

ABILITIES/SKILLS:

Candidate must have the capability to work well with others, the ability to take direction and exercise independence in judgement in carrying out the duties and responsibilities of the position, the ability to express ideas clearly and concisely, both orally and in writing, the skill of planning and organizing, skill in human and public relations, skill in listening and communication, and familiarity with digital technology.  Candidate must be a practicing Roman Catholic faithful to Catholic Social Teaching.

Please submit cover letter and resume to:  kkrische@sdcatholic.org. In the subject line of your email please reference “Associate Director of Immigration Issues”.  In the body of your email, please include at least three sentences in Spanish describing your applicable educational background. 

SCHOOLS

Position Title:  Counselor

Counseling Job Description:
The Academy of Our Lady Peace is seeking a professional School Counselor who wants to make a positive impact on the lives of students, especially young women.  We are seeking a visionary counselor who will help implement our vision of becoming the leading high school for young women in Southern California. Specifically, the position available is expected to counselor an alphabetical section of students in grades 9-12.  

The professional School Counselor models and communicates the school mission, philosophy, and core values while modeling behavior that inspires excellence, helping students grow to become young women of heart, faith and courage in the spirit of the Sisters of St. Joseph.

Interested applicants should apply via edjoin.

School Counselors at The Academy of Our Lady of Peace, seek to aid each student in
recognizing her uniqueness and her personal worth and value in relation to her family, friends,
and the Christian community. Guidance is a part of the whole educational process.  Counselors
work closely with students, their families, teachers, and administrators to help students reach
their full potential. 

Specifically, counselors help students to:

  • Develop their academic & college goals
  • Maximize their strengths and gifts
  • Recognize and minimize their limitations
  • Become aware of alternative actions/behaviors
  • Learn effective decision making skills
  • Become responsible and independent
  • Cope with the social, moral, and spiritual dilemmas common to teenagers
  • Discover and develop their passions

Counselors provide professional assistance to the student in three domains:
Academic Development, College and Career Development, and Personal/Social 
Development.  As a result, the student explores who she is, what she values, and what she
wants to become as a human being. Each member of the school counseling department serves
the whole child. In this capacity, a school counselor must be proficient at the following services:

1. Personal Counseling:

  • Understanding self/building self-esteem   
  • Maximizing one's abilities     
  • Health problems   
  • Family concerns   
  • Interpersonal/social skills   
  • Support groups   
  • Therapeutic Referrals   
  • Resource materials   

2. Academic Counseling:  

  • Achievement and academic progress review and support    
  • Quarterly review of D/F list and meet with parents and students as needed
  • Complete academic probation contracts and share with Assistant Principal
  • Resource for tutoring services      
  • Parent/teacher/student conferences      
  • Identifying learning difficulties      
  • Coordinating classroom accommodations      
  • Coordinating home study/independent study programs      
  • Concurrent enrollment (Adult schools and/or community colleges)      
  • Study skills evaluation          

3. Academic Scheduling:    

  • Meet individually with every student to review potential course selection
  • Make schedule changes as needed 
  • Review and refer to the Course Description Guide for pre-requisite  
  • Create programming around the scheduling process to ensure a smooth registration (coordinate grade level workshops, parent programs, marketing, etc)
  • Communicate with academic departments and administration with questions or concerns 

4. College & Career Counseling:    

  • College selection and admissions procedures   
  • Write Letters of Recommendation    
  • College Information Presentations for Parents/Students      
  • Individual student meetings for college preparation      
  • Arranging for college representatives to visit campus      
  • Maintain resource materials/college catalogs      
  • Provide information about testing procedures, interpretations, and timelines (AP, SAT, ACT, etc)
  • Coordinate early testing programs such as PSAT, Pre-ACT        
  • Provide students with career planning assessments & interpretation
  • Explore career options resources      
  • Offer workshops to support student understanding about career environments using current career trends (Holland Codes, Myers Briggs, etc)
  • Supervision and administration of scholarship resources (currently through Naviance
  • Collect and maintain historical data on college admissions decisions via Naviance including administering the senior graduation survey       

5. Referrals:    

  • Tutoring programs      
  • Psychological services and agencies      
  • Therapists, Psychologists, Psychiatrists      
  • Child Welfare programs      
  • Alcohol and other drug counseling programs           

Additionally, counselors should be aware of the following support programs. Generally, however, one counselor is identified as the point of contact for the following programs.
                  
6. Advanced Placement Testing Program            

7.  Sisters and Scholars Coordinator:

  • Coordinate services for students with documented learning differences

DIRECTLY RESPONSIBLE TO: Counseling Department Chairperson and the Assistant Principal for Curriculum & Instruction

Qualifications:

  • 1.    Master’s degree in counseling or related field
  • 2.    Prefer 3+ years counseling at a high school level
  • 3.    Must have a California PPS (Pupil Personnel Services) Credential; or be in the process of earning the credential
  • 4.    Evidence of knowledge of counseling support in the three domains: Academic, College/Career, and Personal/Social

School Profile:
OLP is a school of 750 students and a diverse educational community that strives to educate young women to the needs of society. As a Bring Your Own Device (BYOD) school, OLP places a strong emphasis on 21st-century learning skills across the curriculum. The professional culture at OLP is committed to continuous improvement and lifelong learning. Students are passionate about being involved in the school community, and OLP prides itself on graduating women leaders who are making a difference in STEAM fields. 

Candidates should currently possess or be working towards a California Pupil Personnel Services credential and should have earned at least a Master's degree in the study of counseling.
We offer a competitive salary and benefits package. Placement on the faculty salary schedule is based on education and experience.

Find out more about our school at www.aolp.org.

Required Documents: 

At the time of submitting your application, OLP requires both a cover letter and resume, along with three references from supervisors who have seen your work directly, a CA PPS credential, or proof of current enrollment in an accredited credential program.  Upon hiring you will be required to complete a TB test, Livescan fingerprinting, and provide all official transcripts.

POSITION TITLE: Preschool Aide
HOURS:  Part Time: M-F (19.5 hrs per week, morning position, 8:00 am - 12:00 pm)
FLSA STATUS: Non-exempt
SALARY RANGE: $12.00 
REPORTS TO: Preschool Director

Position Summary: If you have a passion for working with children, are dedicated to providing the best education and care to your students, works collaboratively, and want to learn and grow, we want you to be a part of our team.
 
Essential Duties and Responsibilities:

  • Assist the Teacher to create and deliver lesson plans, and assist with school curriculum
  • Oversees outdoor activities ensuring a safe environment for the children at all times
  • Assist the teacher with rest time and prep work
  • Provides children with support and care during lunchtime and rest time
  • Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning 
  • Considering individual children in relationship to their cultural and socioeconomic background
  • Able to sit on the floor, kneel or crouch down to assist children’s needs
  • Must be enthusiastic, patient and nurturing 
  • Treating children with dignity and respect
  • Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher 
  • Participating in recommended training programs, conferences, courses and other aspects of professional growth 
  • Other duties as assigned

Qualifications:

Requirements to Apply: 

  • Must have completed 12 ECE units or completed a minimum of 6 ECE units and enrolled in 6 ECE units (Copy of transcripts provided)
  • Previous experience in a licensed preschool or early development center (preferred)
  • Fingerprint and CMG Background Clearance, and cleared TB test to work in a Licensed Child Care Facility 

Applicant's Character Traits:

  • Familiarity with the organizational structure and practices of the Roman Catholic Church
  • Passion to work with young children and desire to grow as an educator
  • Works well with others
  • Has a positive attitude and enthusiasm

Please submit cover letter and resume to Preschool Director at:  jfennessey@schoolofthemadeleine.com

Position Title: Director of Advancement
Hours:  Full Time/Exempt
Reports to: Principal
Position Available: January 7, 2019

Stella Maris Academy (www.stellamarisacademy.org), a small Catholic parish elementary school (TK – 8) is searching for an individual who is energetic, committed to our mission, exhibits outstanding interpersonal and communication skills and is able to foster relationships among the school community, alumni, parish, local businesses, institutions of higher learning and foundations.

Responsibilities:

Stella Maris Academy educates students in an academic program which supports a 71-year legacy of outstanding Catholic education. The successful candidate will possess: 

  • The initiative and vision to coordinate school fundraising efforts
  • Cultivate alumni-giving
  • Establish a planned giving program
  • Oversee the implementation of the school’s marketing, communication and enrollment management programs 

Education/Experience:

  • Bachelor’s degree is mandatory, preferably in business, marketing, fundraising, nonprofit administration, or related field
  • Master’s degree and/or certification as Certified Fund Raising Executive (CFRE) is desirable Three years minimum experience in development and/or alumni relations is ideal
  • Experience in a Catholic or independent private school setting in preferred.

Please submit (1) cover letter of introduction and (2) resume to Patricia Lowell at: plowell@stellamarisacademy.org or Kathryn Zack at: kzack@stellamarisacademy.org 

Stella Maris Academy-Director of Advancement Search
7654 Herschel Avenue
La Jolla, CA 92037

POSITION TITLE: Preschool Teacher (4 year old)
HOURS:  Part Time: M-F (19 hours per week) 
FLSA STATUS: Non-exempt
SALARY RANGE: $13.00 to $14.00 per hour DOE
REPORTS TO: Preschool Director
JOB OPENING:  January 2019

Position Summary:

A teaching position in an enjoyable environment where individual accomplishments and professional and educational growth are encouraged and acknowledged through programs including our employee appreciation celebrations.
 
Essential Duties and Responsibilities:

  • Supervising and implementing the program for the class in accordance with the policies and philosophy of our catholic school.
  • Respecting and honoring the needs of each individual child with concern for their interests, special needs, talents, and individual style and pace of learning. 
  • Considering individual children in relationship to their cultural and socioeconomic background. 
  • Must be organized, creative, enthusiastic, patient and nurturing. 
  • Provides care, safety and support to children.
  • Treating children with dignity and respect.
  • Helping children to become aware of their roles as integral member of a group. 
  • Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom. 
  • Uses circle time and centers according to lesson plan and varies the instructional materials as needed.
  • Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher.
  • Participating in recommended training programs, conferences, courses and other aspects of professional growth. 
  • Assisting in the ongoing evaluation procedures needed to assess the development levels of the children. 
  • Other duties as assigned.

Qualifications:

  • Must have completed 12 ECE units or higher (Copy of transcripts provided).
  • At least 2 years working as a preschool teacher, experience with 4 year olds a plus. 
  • Must submit a minimum of 2 professional references and resume (Requirements upon hire).
  • Live Scan Fingerprint and CMG Background Clearance, CPR and First Aid, and cleared TB test to work in a Licensed Child Care Facility.
  • Familiarity with the organizational structure and practices of the Roman Catholic Church.
  • Passion to work with young children and a desire to grow as an educator.
  • Strong classroom management.
  • Works well with others. 
  • Has a positive attitude and enthusiasm for teaching. 

CONTACT:  Preschool Director at preschsasndiego@gmail.com

Position Title:  Long-Term English Substitute Teacher
Courses:  Advanced Placement English and English 4
Length of Assignment:  Approx. November - February
Reports to:  Department chairperson and Principal

Description:  Cathedral Catholic High School has a need for a long-term substitute to teach one Advanced Placement English Language and Composition course and one English 4 class every other day for approximately three months.

Qualifications:  

A bachelor’s degree in English or Humanities is required
Teaching credential is preferred.


Please email cover letter and resume to the English Department chairperson, Lauri Allari at:  lallari@cathedralcatholic.org

 

Positions available in the Diocese of San Diego Schools.

https://www.edjoin.org/Home/Jobs?countyID=0&districtID=6141

 

 

 

PARISHES

Position Title:  Youth Minister Coordinator
FLSA:  Non-Exempt
Hours:  Part-Time, 19hrs/week Afternoon/Evening hours
Reports to:  Pastor

General: 

The Youth Minister Coordinator directs the systematic catechesis of youth, including preparation for sacraments, assistance to parents in their role as primary catechists, and other experiences that develop love for Christ, faithfulness to the magisterium, and appreciation of Catholic culture. Works together with the Religious Education department developing and preparing different events for all school aged children including Middle school, Confirmation 1 & 2. And to empower the Youth of our community of St Rose of Lima Parish. 

Essential Job functions:

  • Prepare, coordinate, and run of the Middle school program, “Edge” meets weekly on Tuesday evenings 6-7:30p
  • Developing and running of Youth nights for Confirmations and above with chosen Youth Leaders (Monthly)
  • Life teen Sundays (2x a month)
  • Prepare Youths for Confirmation
  • Coordinate, plan and provide the retreats for Confirmation 1 & 2 
  • Evaluates faith formation programs and makes recommendations to the Pastor.
  • Development of a yearly schedule for all faith formation programs, which is presented to Pastor.
  • Works with Religious Ed to coordinate activities for Confirmation and Youth Programs.

Minimum Requirements:

  • Must be an active member, in good standing, of the Roman Catholic Church.
  • Prior experience in directing a similar program
  • Abilities to direct religious education and Sacramental preparation programs.
  • Ability to work under pressure; must be able to work under frequent interruptions.
  • Must be fluent in English
  • Excellent communication and interpersonal skills and the ability to work well with others.
  • Computer literacy, excellent written, oral communication and interpersonal skills.
  • Must have a valid driver’s license and the ability to travel as required.

Please submit cover letter and resume to: christine@strosecv.com.  In the subject line of your email please reference Youth Minister Coordinator.  In the body of the email include 2-3 sentences on experience as a youth minister coordinator.

Position Title:  Administrative Assistant      
Hours: Full-time (weekends required)      
Supervised by:  Director of Catechetical Ministry 

Position Summary:

The Administrative Assistant for the Religious Education department is responsible for providing administrative support to the Director for Catechetical Ministry. This position consists of phone support, verbal and written communication with parishioners, catechists in the Spanish and English programs, assists in setting up for classes & meetings, and maintaining and creating new databases as needed.

Primary Responsibilities:

  • Answer telephones in a professional and delightful manner
  • Maintain and create new databases as needed
  • Prepare mailings
  • Order books, supplies and materials 
  • Type routine correspondence
  • Assists in payment of accounts payable and maintains RE Records  
  • Keeps the records of sacramental preparation programs 
  • Intake, data input and roster assignment for the RE registrations
  • Updates RE schedule on PDS scheduler
  • Other duties as assigned by the RE Director
  • Under special circumstances, assist in teacher or parent meetings.

Knowledge & Skills:

  • Must be well organized; able to set priorities and meet deadlines
  • Experienced and familiar with Microsoft Office 2013, and publisher
  • Friendly and Respectful with excellent people skills
  • Professional demeanor
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
  • Acquire a basic knowledge of catechetical policies
  • Proven ability to maintain confidentiality

Education & Experience:

  • Must be bi-lingual (English/Spanish); with excellent verbal, reading, and writing skills
  • Two years of experience with administrative and office procedures required
  • Experience in catechetic and catechetical terminology preferred

Please submit cover letter and resume to: zavalaed@sanluisrey.org

Position Title:  Receptionist

Hours:  Full time, Monday-Friday, 8:00 a.m. to 5:00 p.m.

FLSA Status:  Non-exempt

Reports to:  Pastor

Position Summary: 

The administrative assistant provides administrative support to the Parish Office by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Primary Duties and Responsibilities:

  • Answer and manage incoming calls. Takes accurate messages
  • Greets visitors and assists as appropriate
  • Word processing of letters, reports and memos
  • Schedules parish facilities, issues and monitors facility keys
  • Maintains petty cash fund
  • Oversees the timely opening and closing of parish office
  • Oversees inventory of office supplies
  • Prepares bulk mailings
  • Prepares weekly bulletin
  • Maintains parish offering envelope system
  • Maintains sacramental record keeping system
  • Provides a variety of other clerical services such as data entry, file maintenance, and photocopying 
  • Other duties as assigned

Education and Experience:

  • Three years of prior receptionist experience preferred
  • Strong MS Office skills (Word, Excel, Outlook, etc.)
  • Bilingual (English/Spanish) a plus
  • Familiar with the organizational structure and practices of the Roman Catholic Church

Knowledge and Skills:

  • Must possess strong writing/proofreading skills
  • Reliable, organized, self-motivated, punctual
  • Possess positive attitude with good interpersonal skills
  • Good communication skills with a strong attention to detail
  • Must be able to maintain a high degree confidentiality

Please submit cover letter and resume to Fr. Jim Bahash at:  pastor@saintjohnencinitas.org

Position Title:  Sacristan Supervisor
Status:  Non-Exempt
Hours:  Part-Time, 25+hrs/wk
Reports to:  Pastor

General: 

The primary role of the Sacristan/Maintenance Supervisor is to ensure that the pastor/presider is assisted and supported for all liturgies held at The Immaculata. To ensure that liturgical and maintenance supplies are kept at adequate levels.  To provide assistance as needed in support of all other functions at The Immaculata.

Responsibilities:

  • Set up for daily and Sunday Mass
  • Ordering all sacristy and sacramental supplies 
  • Coordinating special liturgies including baptisms, funerals and Diocesan liturgies
  • Set up and assist for various non-liturgical functions
  • Recruit and train altar servers
  • Collaborate with other liturgical minister coordinators to assure liturgical ministers are qualified, trained and scheduled for duties
  • Coordinate liturgical ministers’ schedule 
  • Supervise janitorial contractor to assure church is maintained at the highest level of cleanliness and good repair
  • Ensure that all supplies are kept at adequate levels and properly stored
  • Oversee building and facility maintenance to identify potential or actual problems 
  • Work with pastor, office manager, USD personnel, or outside contractors as needed to ameliorate problems

Requirements:

  • Knowledge and understanding of the Catholic faith
  • Knowledge of church liturgies

Please submit resume and cover letter to Rev. Matthew Spahr at: pastor@sandiego.edu

Position Title:  Director of Catechetical Ministry                  
Hours: Full-time, 35 hours a week
Supervised by:  Pastor                                                              
FLSA Status: Non-exempt 

Position Summary:

The Director of Catechetical Ministry administers the parish catechetical program and provides leadership to assist the parish community in building a solid foundation of catechetical ministry.

Duties and Responsibilities:
Administrative Duties:

  • Organize, schedule & oversee religious education program for pre-school thru 121h grade.
  • Prepare, schedule sacramental programs and worship services for students and parents.
  • Order textbooks, teaching materials and resources for the program.
  • Prepare an annual budget for the Finance Council and monthly financial updates. The DCM is responsible for submitting/overseeing annual RE budget.
  • Prepare a yearly calendar; present to the Pastor for approval by May.
  • Report bimonthly to the Pastor.
  • Support and endorse diocesan and parish policies.
  • Participate in ongoing formation and educational opportunities to keep current on trends in catechetical ministry

Supervisory Duties:

Provide support and supervision for the Administrative Assistant.

Provide support and supervision for stipend personnel to include:

  • Directors of Vacation Bible School
  • Elementary Nursery Coordinator.
  • Assist the Administrative Assistant in recruiting volunteer catechists, office assistants, and hall monitors for the program and appropriate in-service training and formation for them.
  • Identify and support the training for catechists at each grade level.
  • The DCM supervises paid staff and numerous volunteers.
  • Counsel, advice, and visit with students, parents & teachers when classroom problems arise.
  • Spirituality and Prayer Leadership
  • Prepare and preside at para-liturgical celebrations for students.
  • Coordinate and plan with pastor sacramental rites for RE students.
  • Plan with assistant directors the Advent and Lenten Family Fairs.

Staff Responsibilities:

  • Work with Administrative Assistant to integrate the total parish religious education program.
  • Meet regularly with parish staff for planning and coordination of parish programs.
  • Work with Youth Minister to coordinate RE/Youth ministry activities.

Position Requirements:
Education and Experience:

  • Bachelor’s degree in Religious Studies, Pastoral Theology, Catechetic or equivalent preferred. (-)
  • Diocesan Institute Ministry Certificate in Catechetical Ministry required.  (*)
  • 3-5 years’ experience in parish catechetical ministry in a leadership capacity. (*)

Knowledge, Skills, and Abilities:

  • A practicing Roman Catholic in good standing with the Church. (*)
  • Basic Catechist Certification, current or in progress (-)
  • Knowledge of Catholic doctrine, the Catechism of the Catholic Church and other relevant Church and Catechetical Documents. (*)
  • Leadership and teambuilding abilities to direct religious education and oversee all areas of responsibility (*)(-)
  • Strong organizational skills, including time management, delegation, planning, budgeting and ability to balance multiple projects at a time (*)
  • Self-starter who is disciplined, with excellent communication and interpersonal skills and the ability to work well with others. (*)
  • Excellent planning, organizational, leadership and collaborative skills. (*)
  • Bilingual in Spanish and English desired (-)
  • Computer literate in Microsoft Office (*)
  • Must have current technology and social media knowledge. (-)
  • Close collaboration with Pastor and Pastoral Associate to assess and meet the pastoral needs of the whole parish community. (**) highly required.

(*) Required/Mandatory
(-) Highly Desired/Preferred

Work Environment:

This position entails frequent evening and weekend work.

Please submit cover letter and resume to:  rulrich@santasophia.org

Position Title:  Director of Religious Education 
Hours:  Hourly/To be determined
Status:  Non-Exempt
Reports to:  Pastor

Job Summary:  

The Director of Religious Education (designs, develops, directs, and evaluates) the parish catechetical programs, including Religious Education for public school children, and sacramental preparation.  The DRE works under the guidance and leadership of the Pastor.

Primary Responsibilities and Duties:

  • Maintain, assess, and direct the Religious Education programs and needs of the parish, including Religious Education for Public School Children, Preschool Sunday School, and Children’s Liturgy
  • Plan, direct, and oversee annual Parish Vacation Bible School
  • Recruit, train, supervise, and schedule all volunteers for CCD, Preschool Sunday School, and Children’s Liturgy
  • Coordinate and prepare Religious Education students for sacraments
  • Identify students in Religious Education or School of the Madeleine in need of Sacraments of Initiation (RCIC), late sacrament, or Professions of Faith and adequately prepare them.
  • Religious Education coordination for Homeschooled students
  • Provide parents of children receiving sacraments with ongoing faith formation, primarily parent meetings.
  • Maintain relationships and communication with pastor, other parish staff members, Parish Education commission, school principal, and Diocesan Office of Religious Education
  • Attend parish staff, deanery, and diocesan meeting/events
  • Create and monitor a budget, to be approved, for Religious Education (we do NOT have unlimited funds)
  • Direct the selection process and purchase of texts and materials for Religious Education, RCIC, Sunday Preschool, and Children’s Liturgy, and instructs catechist in their use in conjunction with the Pastor
  • Maintain accurate records on students, families, and volunteers
  • Maintain and oversee Safe Environment Programs for catechists, volunteers, and students and keep the Safe Environment Coordinator up-to-date on volunteers.
  • Maintain Religious Education information on parish website
  • Filing and recordings for all 1st Communions, Professions of Faith, and RCIC students in the Sacramental Records
  • Other duties as assigned

Supervision:

  • Responsible for supervision of all secretarial staff assigned to the office of Religious Education
  • Oversee all volunteers in all religious education programs (excluding Jr. High and Youth Ministry programs)

Qualifications:

  • Proficient in English, written and spoken
  • A strong understanding of Catholic Liturgy, Catholic teachings, Catholic Faith, and Catholic principles
  • Should be at least 21 years of age
  • B. A. or M.A. in Religious Education, Catechesis, Theology, or Pastoral Ministry (Master’s degree is preferred)

Please submit cover letter and resume to Fr. Steve McCall:  frsteve@stmarymagonline.org
cc: margaret@stmarymagonline.org

POSITION TITLE:  Religious Education Program Coordinator

HOURS:  40 Hours/Week, including evenings and weekends

FLSA STATUS: Non-Exempt

REPORTS TO: Pastor

Position Summary:

Under the direction of the Pastor, plans, develops, organizes and evaluates the Faith Formation Program for the Parish.

Essential Job Functions:

  • Develops goals, objectives, and implements strategies for a comprehensive faith formation program that serves students ages 7-17 and adults including preparation for sacraments.
  • In conjunction with the Pastor, develops and implements a coherent and unified curriculum and catechetical plan for the Parish.
  • Evaluates faith formation programs and makes recommendations to the Pastor.
  • Responsible for the recruitment and training of volunteers/catechists for catechetical programs.
  • Assures volunteers/catechists receive mandatory training and establishes and implements appropriate training programs for catechists to receive required certification courses.
  • Proven participation and updating of the Safe Environment Program through the diocese.
  • Provides support to the formation team for training, resources, and programs.
  • Keeps current in developments/changes with Diocesan policies as they relate to formation and sacramental practices.
  • Submits reports to the Pastor and Parish Office as requested.
  • Meets regularly with Pastor and parish staff for planning and coordination.
  • Prepares annual budget for review by the pastor and oversee expenditures.
  • Development of a yearly schedule for all faith formation programs, which is presented to Pastor.
  • Coordinates with Pastor and Parish Office sacramental rites and ceremonies.
  • Works with Youth Ministry to coordinate activities for Confirmation and RCIA-Youth Programs.
  • Attends Diocesan appropriate workshops and meetings.
  • Counsels, advices, & visits with students, parents & teachers when classroom problems arise.
  • Orders textbooks, teaching materials and resources for the program.
  • Performs any other job-related duties as necessary for the smooth flow of work in the department and/or as assigned by the Pastor.

Knowledge, Skills and Abilities Required:

  • Must be an active member, in good standing, of the Roman Catholic Church.
  • Knowledge of Catholic doctrine and beliefs as presented in the documents of Vatican Council II, the Catechism of the Catholic Church and other relevant Church and Catechetical Documents.
  • Leadership abilities to direct religious education and Sacramental preparation programs.
  • Ability to work under pressure; must be able to work under frequent interruptions.
  • Acts as a resource person for the formation team, staff and parish community.
  • Must be fluent in English and Spanish.
  • Excellent communication and interpersonal skills and the ability to work well with others.
  • Computer literacy, excellent written, oral communication and interpersonal skills.
  • Possess excellent planning, organizational and collaborative skills.
  • Must have a valid driver’s license and the ability to travel as required.

 Minimum Qualifications:

  • Degree in Religious Studies, Pastoral Theology, Catechetics or equivalent, such as: Diocesan Institute Ministry Certificate in Catechetical Ministry.
  • Three-Five years of formation experience in a parish or diocesan position. (Related degrees and comparable experience will be considered.)

Please submit cover letter and resume with references to: cmaximo@stjudesd.com

Carlos Maximo

St. Jude Shrine of the West

1129 S. 38th Street

San Diego, CA 92113

POSITION TITLE:   Maintenance/Janitor
SUPERVISED BY:  Facilities Manager
HOURS:  Full time (40 hours/week)
FLSA STATUS:  Non-Exempt

POSITION SUMMARY: 

General duties include the maintenance of parish facilities, trash removal, and other areas as needed.  Duties also include setup/teardown of special events. 

PRINCIPAL RESPONSIBILITIES:

  • Maintenance, repair and service of building.
  • Knowledge of power equipment and hand tools necessary to accomplish assigned tasks.
  • Remove, repair and replace lights and ballasts as needed.
  • Perform general carpentry work.
  • Perform general plumbing maintenance.
  • Maintain grounds, including irrigation repairs and gardening.    
  • Maintain facilities and all parish properties.
  • Notify appropriate personnel of structural items or contents needing maintenance or repairs by outside contractors.
  • Handle and accept deliveries inside and outside the building as necessary.
  • Open set up, close and clean for special events.
  • Provide assistance to Diocesan and affiliated organizations using the facility.
  • Assemble equipment including desks, chairs, cabinet etc.
  • Assist in maintaining building security by checking for unlocked doors and unauthorized occupants.
  • Perform duties as assigned.

KNOWLEDGE AND SKILLS:

  • Strong working knowledge of repair methods, materials, tools and general practices.
  • Ability to perform moderate to heavy manual labor including frequent bending, walking and heavy lifting.
  • General knowledge of carpentry, plumbing and electrical work preferred.

EDUCATION AND EXPERIENCE:

  • Previous related work experience preferred.
  • Must be able to understand English
  • Ability to be self-sufficient and perform outlined tasks without supervision.

Please forward resume to:  cmaximo@stjudesd.com or Fax: 619-264-2198

Position Title: Business Manager
FLSA Status:   Non-Exempt
Hours:  Full time
Reports to:  Pastor
Direct Reports:  Office staff

Position Summary:

Responsible for the efficient and effective administration of the parish financial, capital, and human resources.  Maintains the financial bookkeeping system including accounts payable, receivables, payroll and cash receipts; balances accounts and ledgers and reconciles bank statements; prepares clear and useful financial statements.  Responsible for budgeting and financial planning processes.

POSITION RESPONSIBILITIES:

General:

  • Provides and directs all parish human resources functions
  • Act as point person for inquiries on parish business and administrative matters
  • Be a catalyst for cooperation and good business relationships among all parish entities
  • Maintain spiritual influence and presence in overall administrative activities
  • Collaborate with diocesan human resources for policy interpretation, leaves of absence and general support

Financial:

  • Facilitate preparation of parish budget with guidance from Pastor and Finance Council
  • Prepare monthly financial statements for Finance Council and diocesan finance office
  • Provide financial updates to pastor on a regular basis
  • Prepare annual financial reports for the diocese
  • Ensure all bank statements are balanced
  • Oversee the management of both parish and diocesan fund drives
  • Oversees weekly collection count
  • Collaborate with diocese on financial matters
  • Prepare invoices for payment on a weekly basis and generates checks.
  • Records (or delegates recording of) debit/credit card donations in ParishSoft.
  • Assists with year-end Contribution Reports to parishioners.
  • Inputs bi-weekly payroll.
  • Processes (or delegates processing of) data entry for all electronic giving, authorizations and file changes.  Researches and resolves discrepancies or errors.

Facility Management:

  • Oversees the maintenance of parish property.
  • Assist maintenance staff in administrative and financial matters

Committees:

  • Attend all pastoral, finance council and office staff meetings
  • Respond to the administrative needs of all committees
  • Attend diocesan Business Managers’ meetings and webinars

POSITION REQUIREMENTS:

  • Skills/Knowledge and/or Abilities
  • Strong communication skills
  • Proficient in use of Microsoft Office products (WORD, EXCEL, etc.)
  • Familiarity with generally accepted accounting principles (GAAP)
  • Familiarity with federal and state employment laws
  • Ability to manage information technology needs
  • Ability to learn and train staff in various computer programs

Education and Experience:

  • Bachelor’s degree in business administration or similar
  • Minimum of five years’ experience in leadership role in office management and administration
  • Five years’ experience with QuickBooks
  • Proven managerial/supervisory strength

Please submit cover letter and resume to: kkrische@sdcatholic.org.  In the subject line of your email please reference “Business Manager at San Rafael Parish”.  In the body of your email, please include at least three sentences describing your experience with office administration.

Position Title:  Religious Education Coordinator
FLSA:  Non-Exempt
Hours:  Part-Time, 18hrs/wk
Reports to:  Pastor

General: 

The Religious Education Coordinator directs the systematic catechesis of children and youth, including preparation for sacraments, assistance to parents in their role as primary catechists, and other experiences that develop love for Christ, faithfulness to the magisterium, and appreciation of Catholic culture.

Responsibilities:

  • Developing and directing a curriculum of systematic catechesis
  • Recruiting, training and evaluating Catechists
  • Developing and directing programs to prepare children for sacraments of initiation in the Catholic faith
  • Preparing youth for Confirmation
  • Overseeing Children’s Liturgy of the Word program and providing administrative organization for an efficient and effective program

Requirements: 

  • Bachelor’s degree in religious studies (Master’s degree preferred) 
  • Prior experience in directing a similar program 
  • Prior experience as a Catholic school teacher or administrator

Please submit cover letter and resume to Rev. Matthew Spahr at:  pastor@sandiego.edu

In the subject line of your email reference, “Religious Education Coordinator.”  Please also include 2-3 sentences describing your experience with Religious Education.

OTHER

POSITION:  Accountant – Grants and Contracts

DEPARTMENT:  Administration/ Business Office

SALARY:  $24.00-$26.00 per hour, Depending on Experience

WORK SCHEDULE:  40 hours per week, Monday thru Friday, 8:00 a.m. to 5:00 p.m.     

Agency Background 

Catholic Charities of the Diocese of San Diego has served the poor and vulnerable in Southern California since 1919. Across two counties, San Diego and Imperial, Catholic Charities reflects the cultural diversity that is consistent with a border diocese. Rooted in the Gospel values of mercy and justice, the agency responds to diverse needs and is an effective advocate for the poor and marginalized.

The Grants and Contract Accountant: 

Performs complex and varied technical accounting work, including analyzing, verifying fiscal records and reports, reconciling general ledger accounts, administers complex grants portfolio awarded by Federal, State and Local grants.

Responsibilities Include: 

  • Claims: Process claims (invoices) for assigned contracts which includes the following steps for each contract:
  • Maintain contract file with copy of contract, contact information, copies of all invoices with backup for calculation of invoice amounts, and other needed documents and log of accounts receivable.
  • Reconcile grant financial records with general ledger and prepare monthly expenditure spreadsheets showing budget, expenditures to date, and balance by line item.
  • Prepares invoices based on actual expenses and contract terms and budgets. For contracts that require draw down of funds, do on-line draw down instead of invoice after review by Controller.
  • Prepare monthly journal entries to record indirect cost and accounts receivable or other items specific to each contract.
  • Prepare payroll and accounts payable journal entries to reclass expenses to the appropriate grants.

Reporting on grants and custodial programs:

  • Maintain log of all reporting requirements beyond monthly invoices, such as quarterly, semi-annual and/or annual reports and close out reports. Prepare these reports in a timely manner.
  • Send copy of monthly expenditure spreadsheet showing status of contract to Program Director after spreadsheet/invoice is approved by Controller.
  • Track and log all accounts receivables and funds received from contractor and follow up when funds are past due.
  • Send monthly Statement of Activities Program Summary on assigned contracts to Program Managers.
  • Keep Controller and Program Director informed of any issues related to your contract.

Desirable Skills & Experience: 

  • The successful candidate will have a Bachelor’s degree (B.A.) in finance or accounting.
  • With a minimum 5+ years’ experience in non-profit sector, as well as grants and contract experience.
  • A knowledge of grant processes including accounting and financial reporting. 
  • An ability to interpret complex grant funding requirements, submissions, and budget projections.
  • Knowledge to interpret federal, state, and local government law and regulations regarding grant administration. 
  • Excellent computer skills utilizing Microsoft Office Software.
  • Desired: Experience with Blackbaud Financial Edge accounting software.
  • Strong organizational skills, attention to details and high standards of quality. 
  • Must embrace fully the Mission of Catholic Charities. 

How to Apply:

To apply, send a resume and cover letter to resumes@ccdsd.org.  Review of applications will begin immediately and continue until the position is filled.

POSITION TITLE: Child Care Worker

SALARY RANGE: $15 hourly plus Benefits 

HOURS:   Position 1- 32 hours (Th, Fr, and Sun 7am-3pm and Sat 3pm-11pm)
                 Position 2- 40 hours (Sat, Sun, M, T, W 7am-3pm) 

SUMMARY:

It is the responsibility of the Child Care Worker (CCW) to assist residents with daily scheduling and routines; to provide encouragement and motivation; to facilitate personal development and maturation by modeling mature behavior, appropriate social skills, and problem solving skills; and to implement behavior modification techniques as warranted.

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skills and abilities required to perform the necessary functions of this position:

  • Thorough knowledge of recreation therapy and its applications in a treatment milieu environment.
  • Ability to accurately assess physical, cognitive and social-emotional abilities of individuals and to make appropriate recommendations.
  • Knowledge of purposes and functions of community recreation programs and the needs of the therapeutic community.
  • Ability to handle stressful or sensitive situations tactfully and diplomatically.
  • Demonstrated customer service ability as well as public speaking skills.
  • Strong writing and organizational skills.
  • Knowledge of proper safety requirements and ability to apply first aid procedures.
  • Ability to use financial, database, word processing and publishing software.

EDUCATION and EXPERIENCE:

It is required that the position of Child Care Worker shall meet one of the following requirements: 

  • A Bachelor of Arts or Sciences Degree. 
  • A valid Child Development Teaching Permit. 
  • Completed 12 semester units of Early Childhood Education, Adolescent Development, or Foster and Kinship Care Education and have at least 100 hours of experience working with youth. 
  • A valid certificate as an Alcohol Counselor, Drug Counselor or Alcohol and Drug Counselor, and have at least 100 hours of experience working with youth. 
  • A valid vocational training certificate, credential, or documentation demonstrating that the individual is a trade journeyperson who instructs children in vocational skills and have at least 100 hours of experience working with youth as a mentor, athletic coach, teacher, vocational coach, tutor, counselor, or other relevant experience determined by the department. 
  • Previously been employed as a full time staff or served as a volunteer at a group home, short-term residential therapeutic program, or substance abuse treatment program for at least one year. 
  • Relevant life experience in the child welfare, mental health or juvenile justice systems as a consumer, mentor, or caregiver or relevant experience as determined by the department
  • Experience may be substituted for education. A person not meeting these requirements may be considered as an Apprentice CCW. This status will be explained by the person conducting the job interview.

If interested in applying for this position please apply on the career page of the Children of the Immaculate Hearts website at: www.childrenoftheimmaculateheart.org

POSITION TITLE: Teacher
HOURS: M-F 8:00 am to 4:00 pm
SALARY RANGE: Please see job posting on website

JOB SUMMARY:

The teacher is the primary staff responsible for classroom instruction, student testing, IEP processes, and student transcripts. The teacher will do this alongside the staff of Diego Hills Charter School, who will take care of all of the transcripts, credit recording, and academic testing.

PRINCIPAL ACCOUNTABLILITIES:

Specific duties and responsibilities of the teacher include but are not limited to:

  • Classroom management and instruction.
  • Assist with the Intake Process for a new student along with Diego Hills’ staff.
  • Assist with the IEP Process as necessary alongside Diego Hills’ staff.
  • Provide each new student with academic testing within 30 days of admission and prior to discharge, if residency is greater than 5 months.
  • Design appropriate curriculum and lesson plans for each student.
  • Maintain accurate daily attendance records for all students.
  • Develop and post a monthly schedule of field trips.
  • Maintain up-to-date student files.
  • Complete incident reports in a timely fashion and submit to the Administrator.
  • Handle classroom discipline and be prepared to implement appropriate crisis intervention techniques.
  • Manage petty cash and operate classroom within budget.
  • Supervise TA and provide a minimum of an annual performance appraisal.
  • Attend weekly Teachers Meeting.
  • Attend weekly Facility Team Meeting as often as possible.
  • Supervise students at all times.
  • Complete student report cards in a timely manner.
  • Maintain record of student’s clock hours, credits, assigning academic subjects to match grade level and graduation needs.
  • Plan academic graduation ceremonies in consultation with the Principal and House Manager.

If you feel a calling for this position, please visit our website to apply: www.childrenoftheimmaculateheart.org