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PASTORAL CENTER

POSITION TITLE:  Executive Assistant
HOURS:  M – F, 8:30 – 4:30
FLSA STATUS:  Non-exempt
REPORTS TO:  Dual reporting to Auxiliary Bishop and Chancellor

POSITION SUMMARY:  The executive assistant provides high-level administrative support to diocesan leadership by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.


ESSENTIAL FUNCTIONS:
Administration
1. Office of the Auxiliary Bishop

  • Manage priest personnel files
  • Assist with administrative matters associated with priest assignments.

2. Office of the Chancellor

  • Maintain priest, parish and organization database for internal use, for Southern Cross mailing and for diocesan web page.
  • Prepare weekly, monthly and special communications to priests and parishes.
  • Maintain database for absence of directors, staff keys and parish liaisons.
  • Prepare information pages for the Diocesan Directory.
  • Gather parish and diocesan information for the Official Catholic Directory (Kenedy).
  • Prepare check requests.
  • Notary responsibilities.

3.  Other Administrative Duties

  • Answers phones, takes messages, and/or redirects calls.  Responds to a wide range of inquiries that are sometimes sensitive in nature.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • File and retrieve documents, records and reports.
  • Provides communication support including but not limited to spoken communication in person and by phone as well as written communications by letter, email and fax.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Manages calendar items and meeting scheduling, set-up and coordination.
  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Coordinates travel arrangements for executives that include: flight and hotel reservations, ground transportation, meeting schedules, and itinerary preparation for extended travel.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Develop and utilize historical information; provide retrieval of information.
  • Record meeting discussions and provide minutes.
  • Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Occasional coordination of meetings and events.
  • Prepares letters, memos and/or reports, often of a confidential nature. Draft responses for approval.  Frequently composes and sends correspondence of moderate complexity without review.
  • Maintains executive's calendar.  Schedules meetings and conference rooms, prepares and sequences agendas, plans lunch and dinner arrangements, selects menus, establishes time frames, and secures audio visual equipment.
  • Compiles information from a variety of sources to prepare standard and ad hoc reports and exhibits.  Assembles materials and prepares detailed exhibits for reports, presentations, special projects and other office related activities.
  • Maintains records, tracks and logs data as needed.
  • Creates expense reports and manages receipts for the same.
  • Executes assigned projects with minimal supervision
  • Uses discretion and treats information with utmost of confidentiality.
  • Occasional off property tasks and errands
  • Other duties as assigned.

Safe Environment (Child and Youth Protection)

  • Maintain safe environment parish compliance database.
  • Assist new priests in complying with safe environment requirements.

CORE COMPETENCIES

  • Communication Proficiency.
  • Time Management.
  • Collaboration Skills.
  • Personal Effectiveness/Credibility.
  • Flexibility.
  • Technical Capacity.
  • Stress Management/Composure.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree in business or related field preferred.
  • Five years of high level administrative or executive assistance experience.
  • Problem solving ability.
  • Strong MS Office experience (Word, Excel, Access).
  • Bilingual (English/Spanish) a plus.
  • Must be a practicing Catholic.

Please submit cover letter and resume to:  kkrische@sdcatholic.org . In the subject line of your email please reference Executive Assistant - Pastoral Center.

SCHOOLS

POSITION TITLE: Preschool Teacher
STATUS/HOURS:  Part Time: M-F 19.5 hrs
FLSA STATUS: Non-exempt
REPORTS TO: Preschool Director


JOB OPENING:  August 21, 2017
JOB CLOSING:  Until filled


Position Summary: The professional hired to work as a teacher at St. Columba Preschool will be responsible for the general supervision and management of children between the ages of three and five years of age.


Essential Duties and Responsibilities:

  • Supervising and implementing the program for the class in accordance with the policies and philosophy of St. Columba School
  • Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
  • Considering individual children in relationship to their cultural and socioeconomic background.
  • Treating children with dignity and respect
  • Helping children to become aware of their roles as integral member  of a group
  • Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom
  • Assuming an equal share of the joint housekeeping  responsibilities of the staff after the children have either departed or are under the supervision of another teacher
  • Participating in recommended training programs , conferences, courses and other aspects of professional growth
  • Assisting in the ongoing evaluation procedures needed  to assess the development levels of the children
  • Other duties as assigned
  • Participating in public relations events sponsored by the school but not limited to; shall include Back to School Night, Christmas program, Grandparents Day concert, Open House, Moving Up Ceremony, and school fundraisers

Qualifications:
Requirements to Apply:

  • Must possess a California Child Development Associate Teacher Permit (12 ECE units) or higher
  • Must submit a minimum of 3 professional references and resume

Requirements upon hire

  • Fingerprint and CMG Background Clearance, CPR and First Aid, and cleared TB test to work in a Licensed Child Care Facility

Applicant's Character Traits:

  • Has experience teaching OR desire to teach and model Catholic values
  • Passion to work with young children and desire to grow as an educator
  • Works well with others
  • Has a positive attitude and enthusiasm for teaching

ST COLUMBA SCHOOL: (858) 279-1882                      PRESCHOOL:  (858) 279-0161
CONTACT:  Ms. Rose Navarro (Principal)                   Preschool Director:  Ms. Trish Gilsdorf

Positions available in the Diocese of San Diego Schools.

https://www.edjoin.org/Home/Jobs?countyID=0&districtID=6141

 

 

 

PARISHES

POSITION TITLE: Maintenance/Custodial                   
HOURS:  Part-time (19 hours per week)
FLSA STATUS:  Non-exempt                       
REPORTS TO: Pastoral Associate


POSITION SUMMARY:  The Maintenance/custodial personnel helps to provide adequate maintenance and preventive maintenance on all equipment, buildings and grounds to ensure safety to all persons, including staff and visitors, and to extend the life and appearance of these items.


PRIMARY RESPONSIBILITIES:

  • Empty and clean trash and recycling containers; put out trash bins for city collection
  • Maintain restrooms, toilets, sinks and restock supplies in church and church hall (paper products, soap)
  • Clean, mop and wax floors, dust, vacuum church and church hall
  • Water and trim trees, bushes, rake leaves
  • Paint when needed
  • Set up for parish events
  • Maintain church parking lot
  • Repair tables and chairs
  • Replace and change light bulbs as needed
  • Maintain restrooms, toilets and dripping sinks
  • Mend pews and kneelers
  • Other duties as assigned

KNOWLEDGE AND SKILLS

  • Must be able to stand and walk for long hours on the property
  • Must be able to speak and read English
  • Must have knowledge of procedures, practices, tools and equipment
  • Must have valid driver’s license
  • Must be able to lift over 35 pounds
  • Must be able to bend, stoop, squat, reach, and climb ladders
  • Must be able to make judgment calls related to emergency and safety matters
  • Must maintain a collaborative attitude with parish staff

EXPERIENCE AND EDUCATION:

  • Must have high school diploma or G.E.D.

Please submit cover letter and resume to aaron@sjesandiego.org or call (619) 291 1660

POSITION TITLE:  Gift Shop Manager
FLSA STATUS:  Non-exempt
HOURS:  Full time, 35 hours/week, frequent weekends required


DUTIES AND RESPONSIBILITIES: Responsible for overall operation of parish gift shop.  Duties include:

  • Recruiting and training volunteers;
  • Developing monthly schedule for volunteers who provide sales support;
  • Ordering and stocking merchandise as needed;
  • Handling sales

Duties related to merchandise and sales:

  • On a timely basis, review invoices for merchandise ordered to ensure accuracy  and forward to bookkeeper for payment.  
  • Monitor daily sales by reviewing cash register reports, resolve discrepancies (i.e.,  voids, refunds), and prepare weekly deposit of cash & checks.
  • On a weekly basis, provide bookkeeper daily sales reports summarizing cash, check, and credit card sales.
  • Maintain professional relationship with vendors to facilitate timely receipt of merchandise ordered and to arrange return of damaged merchandise received.
  • Ensure credits are received when damaged merchandise is returned to vendor.
  • Resolve errors or discrepancies in invoices.

Minimum job requirements:

  • At least two years of retail operations experience. 
  • High school diploma.
  • College degree preferred.

Knowledge, skills, and abilities:

  • Working knowledge of cash management principles/procedures in sales environment.
  • Ability to communicate effectively verbally and in written form.
  • Ability to analyze and solve problems.
  • Strong working knowledge of customer service standards and procedures.
  • Ability to foster a good work environment with volunteers and with parish staff.
  • Ability to analyze sales to determine profitability of merchandise ordered.

Please submit cover letter and resume to:
Immaculate Conception Parish
619-295-4141
email:  parish@immaculate-conception-sandiego.org

St. John of the Cross Catholic Church
8086 Broadway, Lemon Grove, CA 91945
619-461-2681


Position Title:  Youth Coordinator

This is a part time (19 hours per week), non-exempt position. Salary is based upon qualifications and experience.

Position Overview:  The Youth Coordinator with direction from the DRE, is responsible for providing Christian formation, Confirmation Sacramental Preparation to youth of the parish in Middle and High School (grades 7-12) and providing a parish based pastoral ministry with youth (grades 7-12). The Youth Coordinator successfully manages the confirmation sacramental preparation and youth ministry curriculum through the implementation of programs that support the teachings of the Roman Catholic Church, plans and leads youth meetings, schedules classes and facilities, orders materials and books, and in general, carries out program organizational details and encourages opportunities for involvement in parish life.   Within this brief description, the Youth Coordinator is responsible for the following:

Essential Job Functions
Relational Ministry
Curriculum Development

  • Makes outreach and Discipleship to youth a priority.
  • Creates opportunities to interact with youth and parents in small groups and/or one-to-one basis
  • Models Catholic lifestyle
  • Volunteer Management
  • Sacramental Preparation and Youth Ministry
  • Ensures Safe Environment compliance to Diocesan guidelines for all volunteers in the program
  • Directs spiritual development of volunteers
  • Coordinates participation in diocesan-sponsored training programs and events


Communication

  • Responsible for various communication forms (mail, email, website, phone, social media)
  • Develops close communication with and mutual support from families of youth and the youth in the programs
  • Integrates and complements activities of the parish community into all Youth programs
  • Incorporates a wide variety of components into the Confirmation Sacramental Preparation and
  • Youth Ministry programs: evangelization, catechesis, social action, community building, spirituality, liturgy, guidance, enablement and advocacy
  • Ensures that all curricula for Confirmation Sacramental Preparation and Youth Ministry programs support the teachings of the Roman Catholic Church and the Parish mission
  • Plans, coordinates and implements evenings of prayer, growth and discipleship and reflection liturgical celebrations with Parish Liturgy Coordinators for the Sacrament of Confirmation, Sunday Mass for the youth and Reconciliation.
  • Organizes youth trips, such as but not limited to diocesan events, youth conferences, and Christian youth concerts with approval of the DRE
  • Spiritual and Professional Growth
  • Encourages ongoing formation for volunteers and youth fostering spiritual growth of each young person
  • Continues professional development and spiritual enrichment through professional reading, seminars, conferences, and retreats, while keeping within budget guidelines


Administrative Functions

  • Timely submits bills and consistently reviews department expenses
  • Registers and keeps up to date files of all youth and volunteers for  Youth Ministry Programs
  • Logs newly confirmed into Confirmation Registry and contacts Baptismal churches about the newly confirmed
  • Books all necessary arrangements for diocesan youth events with approval of DRE
  • Books special speakers for youth events in the parish to foster the spiritual growth of the youth
  • Answers phone calls and returns emails in a timely manner


Parish Leadership

  • Acts as an advocate for youth to the parish and community
  • Be a positive spokesperson for support of parish decisions, including expansion projects, new ministries, parish functions and facility updates

Non-essential job functions

  • Participates in Faith Formation meetings, Pastoral Staff Meetings and Staff Retreat days
  • Attends meetings as necessary with ministry leaders, and other parish leaders and other parish functions

Requirements

  • A practicing Roman Catholic with an informed understanding of Vatican II and how it applies to the mission of the parish
  • Bachelors’ Degree in Theology/Catechesis or related field/or equivalent experience and education
  • Previous experience working with youth with strong spiritual leadership skills
  • Excellent interpersonal, management, organization, communications, public speaking, and presentation skills
  • Must have skills necessary to organize and implement large, program-wide events
  • Must be able to have flexibility in work hours and weekend hours, especially Sundays
  • Good software skills, including Microsoft Office (or equivalent)
  • Must have appropriate self-knowledge and ability to share the Catholic faith with young people
  • Must have the ability to function without direct supervision, is self-motivated
  • Knowledge of adolescent spiritual and personal development, youth culture and sociology
  • Bi-lingual (English/Spanish) would be highly desirable.


Please submit cover letter and resume to:

Jesse Ramirez DRE
8086 Broadway
Lemon Grove, CA 91945
619-461-2681
Email – jramirez@sjcparish.com

Mary, Star of the Sea Catholic Church
7669 Girard Ave, La Jolla, CA 92037
858.454.2631

Position Title:  Youth Minister


Position Overview:  The Youth Minister with direction from the Pastor, is responsible for providing Christian formation, Confirmation Sacramental Preparation to youth of the parish in Middle and High School (grades 7-12) and providing a parish based pastoral ministry with youth (grades 7-12). The Youth Minister successfully manages the confirmation sacramental preparation and youth ministry curriculum through the implementation of programs that support the teachings of the Roman Catholic Church, supervises volunteers, recruit’s catechists, plans and leads meetings, schedules classes and facilities, orders materials and books, and in general, carries out program organizational details and encourages opportunities for involvement in parish life.   Within this brief description, the Youth Minister is responsible for the following:


Essential Job Functions
Relational Ministry

  • Makes outreach and Discipleship to youth a priority.
  • Creates opportunities to interact with youth and parents in small groups and/or one-to-one basis
  • Models Catholic lifestyle
  • Volunteer Management
  • Recruits, trains, supervise and evaluates volunteers for all levels of involvement in Confirmation
  • Sacramental Preparation and Youth Ministry
  • Ensures Safe Environment compliance to Diocesan guidelines for all volunteers in the program
  • Directs spiritual development of volunteers
  • Coordinates participation in diocesan-sponsored training programs and events
  • Serves as an advisor and support to youth/adult leaders
  • Facilitates meetings as necessary with ministry volunteers, catechists and parents

Communication

  • Responsible for various communication forms (mail, email, website, phone, social media)
  • Develops close communication with and mutual support from families of youth and the youth in the programs
  • Integrates and complements activities of the parish community into all Youth programs

Curriculum Development

  • Incorporates a wide variety of components into the Confirmation Sacramental Preparation and
  • Youth Ministry programs: evangelization, catechesis, social action, community building, spirituality, liturgy, guidance, enablement and advocacy
  • Ensures that all curricula for Confirmation Sacramental Preparation and Youth Ministry programs support the teachings of the Roman Catholic Church and the Parish mission
  • Reviews all parish program calendars to ensure no conflicts
  • Plans and evaluates Confirmation Sacramental Preparation program curricula for teens
  • Reviews and orders textbooks/online curricula for Confirmation Sacramental Preparation

Program Coordination

  • Plans, coordinates and implements retreats and evenings of prayer, growth and discipleship and reflection
  • Plans and coordinates liturgical celebrations with Parish Liturgy Coordinators for the Sacrament of Confirmation, Sunday Mass for the youth and Reconciliation.
  • Plans, Coordinates and Facilitates parent meetings
  • Organizes youth trips, such as but not limited to diocesan events, youth conferences, and Christian youth concerts
  • Spiritual and Professional Growth
  • Encourages ongoing formation for volunteers and youth fostering spiritual growth of each young person
  • Continues professional development and spiritual enrichment through professional reading, seminars, conferences, and retreats, while keeping within budget guidelines

Administrative Functions

  • Develops and/or reviews the annual budget for the Confirmation and Youth Ministry department
  • Timely submits bills and consistently reviews department expenses
  • Registers and keeps up to date files of all youth and volunteers for Confirmation and Youth Ministry Programs
  • Logs newly confirmed into Confirmation Registry and contacts Baptismal churches about the newly confirmed
  • Books all necessary arrangements for diocesan youth events, youth retreats, youth conferences, Christian youth concerts, such as but not limited to retreat facilities, housing, meals, tickets for events, and buses
  • Books special speakers for youth events in the parish to foster the spiritual growth of the youth
  • Answers phone calls and returns emails in a timely manner

Parish Leadership

  • Acts as an advocate for youth to the parish and community
  • Be a positive spokesperson for support of parish decisions, including expansion projects, new ministries, parish functions and facility updates

Non-essential job functions

  • Participates in Faith Formation meetings, weekly Pastoral Staff Meetings and Staff Retreat days
  • Attends meetings as necessary with ministry leaders, and other parish leaders and other parish functions

Requirements

  • A practicing Roman Catholic with an informed understanding of Vatican II and how it applies to the mission of the parish
  • Bachelors’ Degree in Theology/Catechesis or related field/or equivalent experience and education
  • Previous experience working with youth with strong spiritual leadership skills
  • Excellent interpersonal, management, organization, communications, public speaking, and presentation skills
  • Must have skills necessary to organize and implement large, program-wide events
  • Must be able to have flexibility in work hours and weekend hours, especially Sundays
  • Good software skills, including Microsoft Office (or equivalent)
  • Must have appropriate self-knowledge and ability to share the Catholic faith with young people
  • Must have the ability to function without direct supervision, is self-motivated
  • Knowledge of adolescent spiritual and personal development, youth culture and sociology
  • Bi-lingual (English/Spanish) would be highly desirable

This is a full time (40 hours), exempt position which includes full health benefits.  Salary is based upon qualifications and experience.  Please submit cover letter and resume to:

Lissa Hutcheson, M.A., O.P.L.
Mary, Star of the Sea Catholic Church
Director Catechetical Ministry
858.551.8359w
619.804.8950c

dcm@marystarlajolla.org

POSITION TITLE: Maintenance/Custodial                    
HOURS:  Part-time (19 hours per week)
FLSA STATUS:  Non-exempt                        
REPORTS TO: Facilities Manager


POSITION SUMMARY:  The Maintenance/custodial personnel helps to provide adequate maintenance and preventive maintenance on all equipment, buildings and grounds to ensure safety to all persons, including staff and visitors, and to extend the life and appearance of these items.


PRIMARY RESPONSIBILITIES:

  • Empty and clean trash and recycling containers
  • Maintain restrooms, toilets, sinks and restock supplies (paper products, soap)
  • Clean, mop and wax floors
  • Water and trim trees, bushes
  • Rake leaves
  • Paint when needed
  • Put up tents and general set-up for annual parish festivals and various events
  • Monitor outside lighting and alarm systems in various buildings on the grounds
  • Maintain church parking lot
  • Repair tables and chairs
  • Replace and change light bulbs as needed
  • Maintain restrooms, toilets and dripping sinks
  • Irrigation
  • Maintain fountains
  • Replace broken pipes
  • Mend pews and kneelers
  • Dust and vacuum church
  • Other duties as assigned

KNOWLEDGE AND SKILLS

  • Must be able to stand and walk for long hours on the property
  • Must be able to speak, and read English
  • Must have knowledge of procedures, practices, tools and equipment
  • Must have valid driver’s license
  • Must be able to lift over 35 pounds
  • Must be able to bend, stoop, squat, reach, and climb ladders
  • Must be able to make judgement calls related to emergency and safety matters
  • Must maintain a collaborative attitude with other maintenance staff

EXPERIENCE AND EDUCATION:

  • Must have high school diploma or G.E.D.

Please submit cover letter and resume to: jramirez@sjcparish.com

OTHER

Children of the Immaculate Heart: The Refuge
Job Description

TITLE: Therapist/Case Manager
FLSA STATUS: Non-Exempt

 
SUMMARY:  The therapist is responsible for providing direct care social services to the residents assigned by the Administrator as a “case load.” This responsibility includes all required documentation and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

Case Load. As designed by the Administrator, and based upon the client base per facility, the therapist will be assigned a caseload of 6 clients.


Client Intake. Assist the House Manager with client intake and admission.


Client Treatment Reports. Write and document the following for caseload:

  • Maintain confidentiality of records relating to clients' treatment.
  • Initial treatment plans / needs / service plan
  • Ensuring provision of or access to core services and support
  • Quarterly / Monthly reports
  • Discharge summaries
  • Therapy notes
  • Therapy summaries for initial treatment, quarterly reports, and discharge

Family therapy notes
Case Management. a) Follow-up with workers, families, and outside agencies; and b) oversee the discharge planning in consultation with the Administrator.

  • Encourage youth to express their feelings and discuss what is happening in their lives and help them to develop insight into themselves and their relationships.
  • Guide clients in the development of skills and strategies for dealing with their problems.
  • Counsel youth, individually and in group sessions, to assist in overcoming dependencies, adjusting to life, and making changes. Collect information about youth through interviews, observation, and tests. Act as youth advocates to coordinate required services or to resolve emergency problems in crisis situations. Develop and implement treatment plans based on clinical experience and knowledge.
  • Evaluate client’s physical or mental condition based on review of client information. Meet with families, probation officers, police, and other interested parties to exchange necessary information.
  • Refer patients, clients, or family members to community resources or to specialists as necessary.
  • Modify treatment activities and approaches as needed to comply with changes in clients' status.

Therapy Services.

  • Minimum of one weekly individual therapeutic hour for each client in case load.
  • Staff follow-up and support as needed for each client.
  • Bi-weekly/weekly family therapy (after first month’s residency) until graduation or transition occurs.
  • Family support during non-therapy times.
  • Therapeutic supervision with MHD– participate in one hour weekly for individual supervision and 90 minutes weekly for group supervision.
  • Hold weekly psychotherapeutic group.
  • Hold monthly parent support/education groups.
  • Use of and interaction with contract/support services for clients.
  • Aftercare – as possible and/or appropriate.
  • Attend weekly Team Meetings.
  • Monitor clients' use of medications.

Client Discharge. Assist the Administrator with client discharge tasks.

  • Discuss with individual youth their plans for life after leaving The Refuge.

Staff Training & Follow-up. Assist the CEO and Administrator with trainings for the residential and educational staff regarding mental health, experiential learning, and therapy issues.

  • Evaluate the effectiveness of counseling programs and clients' progress in resolving identified problems and moving towards defined objectives.
  • Learn about new developments in their field by reading professional literature, attending courses and seminars, and establishing and maintaining contact with other social service agencies.

PRINCIPLE INTERACTIONS
Primary relationships include: the clients, the Psychiatrist, and the Administrator. Secondary relationships will include: the CEO, the Child Care Workers, and teaching staff.
 

EDUCATION and EXPERIENCE
Individuals qualifying for this position must have a Masters Degree in Social Work or related field, state-of-employment certification as a therapist or eligibility for certification as a registered Intern, and a minimum of two (2) years experience as a social worker or counselor providing direct care services to adolescents in a group home / residential treatment center

.
AUTHORITY LEVEL
Assigned Case Load

REPORTS TO
Administrator


LANGUAGE SKILLS
Ability to read, analyze, and interpret general company policies and House Manuals.  Ability to write clearly. Ability to effectively present information and respond to questions from youth, House Manager, Child Care Workers and other staff.  Ability to speak Spanish is preferred.


REASONING ABILITY
Ability to solve practical problems and deal with a variety of different personalities. Ability to handle stressful or sensitive situations tactfully and diplomatically.


CERTIFICATES, LICENSES, REGISTRATIONS
Master’s degree in social work or related field.  State-of-employment certification as a therapist or eligibility for certification as a registered Intern.


PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit, talk and hear. 


WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee is occasionally exposed to uncontrolled physical behaviors such as screaming, kicking or throwing objects.  The noise level in the work environment is usually normal.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Submit cover letter and resume to:

Vanessa Jimenez

 

Office Manager

Children of the Immaculate Heart.org 

Documentary

619.431.5537 

Position Title:  Director of Development
Reports to: President and Board of Regents
Job Classification: Full-time, Exempt, Eligible for Benefits
Compensation based on experience and merit

General Description:  The Director of Development is responsible for the successful discovery, cultivation, solicitation and stewardship of major and annual gift donors for the Franciscan School of Theology. S/he will create and execute a multifaceted fundraising plan for FST to meet its most pressing needs and lay the foundation for long-term fundraising development.

Duties and Responsibilities:
The duties and responsibilities of the Director of Development include but are not limited to the following:

Professional Responsibilities:

  • Must embrace the mission of the Franciscan School of Theology (FST). 
  • Have an understanding of Franciscan tradition, education and theology.
  • Strong interpersonal and writing skills.
  • Possess the skills to work well with other staff members.
  • Be a “self-starter” and goal driven.
  • Be well-organized and exhibit “follow through” on tasks and goals.
  • Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability.
  • Work under pressure to meet organizational needs and office deadlines.
  • Represents Franciscan School of Theology in an appropriate and positive manner, maintainingconfidentiality of privileged information.
  • Ethical in all purchases made on behalf of the Development office.
  • Demonstrate professional conduct at all times.

Director of Development Responsibilities:

  • Promotes FST priorities, brand and image to constituents. Serves as front line staff to advance FST fundraising goals and objectives. Maintains current knowledge of institutional priorities.
  • Implementation of development principles based on a clear understanding of relationship development, vision and mission execution, the ability to foster trust and focused integration of faith and giving.
  • Develops and executes FST annual fundraising plan in partnership with board and executive leadership, supporting the President in guiding an overall development strategy. 
  • Secures financial support from individuals, foundations and corporations. Develops and/or tracks, monitors and supports proposals and reports for all foundation and corporate fundraising initiatives.
  • Develops and executes prospect management plans and solicitation strategies; conducts outreach, schedules appointments, and communicates results and appropriate assessments; and drafts proposals and engages in ongoing cultivation of and correspondence with potential donors to FST.
  • Oversees grant seeking including research, proposal writing, and reporting requirements.
  • Meets or exceeds goals for monthly visits, solicitations and gift commitments, and effectively manages a large group of prospects. Comfortable making “cold calls” in cultivation and stewardship of prospects and donors, requiring sufficient time to visits outside the office.
  • Documents fundraising progress through call reports, cultivation strategy updates, and other communication materials as necessary.
  • Assists with and participates in all fundraising functions and campaign events as necessary. Oversees the coordination of special events with clear Return on Investment assessments that measure impact on qualitative and quantitative goals.
  • Monitors travel budget and expenditures.
  • Represents FST with various constituency groups, partners, associations and teams as well as leading engagement and volunteer experiences with the general public and local community.
  • Manages the implementation of Donor Perfect and oversees staff responsible for data entry, gift processing and thank you acknowledgments.
  • Develops and maintains ongoing relationships with major donors.
  • Data management, written and verbal reporting and data analysis are critical for organizational success and team-building priorities.
  • Establish and maintain policies and procedures for the Director of Development (How to manual for all aspects of this job).
  • Regularly and timely provide feedback to the President, VP for Academic Affairs and the CFO.

Other Responsibilities:

  • Promotes the relationship with the University of San Diego through personal contact, attendance at events and familiarity with its graduate programs.
  • Contributes to the institutional team effort by accomplishing related results as needed. 
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Performs other related duties as requested by the President, and/or Chairman of the Board.

Supervisory Responsibilities:

  • Development Coordinator/Administrative Assistant

Education and/or Experience:

  • Bachelor’s degree in Business or Ministry or related field required; Master’s preferred.
  • Minimum of 5 years’ experience in institutional fund raising, or a combination of education and relevant experience.
  • Demonstrated donor stewardship and moves management experience required.
  • Experience with and knowledge of Franciscan values and core beliefs, along with affiliations and leadership within parish, church and para-church groups preferred.
  • Experience with and knowledge of federal and provincial legislation affecting charities.

Certificates, Licenses or Registrations:

  • Demonstrated Fundraising and Management training and certifications preferred.
  • A certification in Fundraising Management, Certified Fundraising Executive CFRE and/or MBA preferred.

Five Specific Competencies
Achieving Results

  • Sets challenging goals, tracks progress towards them, demonstrates urgency and drive towards achieving them, and resolves performanceissues.

Collaboration

  • Builds constructive working relationships with colleagues, prospects, and donors, as well as with other work units, community organizations and others to meet mutual goals and objectives.
  • Behaves professionally and supportively when working with individuals from a variety of ethnic, social and educational backgrounds.

Communication

  • Clearly and respectfully conveys information and ideas through a variety of media to individuals or groups in a manner that engages audiences, helps them understand and retain the message, and invites response and feedback.
  • Keeps others informed as appropriate.
  • Demonstrates good written, oral, and listening skills.

Constituency Engagement

  • Makes constituents and their needs a primary focus of one’s actions; shows interest in and understanding of the needs and expectations of internal and external clients and constituents (including direct reports); gains constituent trust and respect, and meets or exceeds their expectations.

Strategic Focus

  • Understands how an organization must change in light of internal and external trends and influences; keeps the big, long-range picture in mind; builds a shared long-range organizational vision with others.
  • Committed to course of action to achieve long-range goals and influences others to translate vision into action.

Other Competencies (skills, abilities, behavior):

  • Must have a philosophy that is consistent with the Mission, Vision and Core Values of the organization.
  • Vision, commitment, and experience in achieving goals and pursuing excellence are critical. Strong oral and written presentation skills.
  • Be efficient in fundraising software, word processing, database management and Excel.
  • Ability to work well independently and as a member of a team.
  • Excellence in organization, decision-making, problem-solving and creating a collaborative environment.
  • Ability to manage multiple projects simultaneously.
  • Must be able to read, write and speak fluently in English. Bi-lingual candidates bring a relevant skill-set that will best serve FST for the long-term future.

Physical Demands:

  • Ability to sit or stand for up to 8 hours/day and climb stairs as required.
  • Some lifting (up to 25 pounds occasionally), bending, and carrying.
  • Specific vision abilities include the ability to use close vision.
  • The employee is regularly required to talk and hear, and to use hands and fingers to handle or feel.


To apply for the position please send your resume to Krenna@fst.edu
or mail to Kimberly Renna 4050 Mission Avenue, Oceanside, CA 92057

The Old Mission San Luis Rey is a unique and beautiful place to work. We are currently seeking a part time Administrative Coordinator for the cemetery. Qualified applicants will have both administrative and customer service experience, a cheerful disposition, with a welcoming and friendly attitude, enjoy helping a team to succeed, be flexible and have an ability to multi-task. Hourly wage commensurate with experience.


Duties:  Position performs a variety of administrative and customer service duties to provide support to Cemetery Director and Associates. Daily duties could include, but are not limited to:

  • Scheduling appointments
  • Follow-up phone calls to customers
  • Email communications with customers
  • Data entry
  • Processing invoices
  • Deeding property
  • Taking digital photos
  • Uploading images to online systems
  • Mailings
  • Filing 
  • Covering cemetery office when needed.

Requirements:

  • Experience in office administration
  • Customer service and/or sales experience
  • Familiarity with equipment such as copy machines and printers
  • High level of computer proficiency with confidence in learning new systems
  • Excellent organizational & time management skills
  • Attention to detail
  • Strong written and verbal communication skills
  • Catholic or Catholic friendly
  • Bilingual (Spanish/English) 
  • Excellent references
  • Knowledge of Catholic funerals a plus


Please email cover letter and resume to Jennifer McClintock, Cemetery Director
 cemeterydirector@sanluisrey.org

Job Summary:
The Regional Office Coordinator (OC) is a part of the West team working to support and advance partnerships in the West Region (Alaska, Hawaii, Washington, Oregon, Idaho, Montana, Nevada, and California - USCCB Regions XI and XII) to inform and engage U.S. Catholics in the promotion of global solidarity.  The OC is based in San Diego office, reports to the Regional Director, and supports him and the 4 Relationship Managers (RMs) located in San Diego, and at their home offices in Los Angeles, Sacramento, and Portland, OR.  The West Region is one of 5 CRS Regional Offices (Philadelphia, Atlanta, Chicago and San Antonio) which are part of Church Engagement under the direction of the VP for US Operations and the Senior Director for Regional Outreach.


Job Responsibilities for this position will include:


Disclaimer Clause: This job description is not an exhaustive list of skills, efforts, duties and responsibilities associated with this position.

  • Maintains general office space, property inventory, procures and maintains office supplies and program resources for all staff.
  • Is primarily responsible for Regional Share Point Regional calendar, scheduling of conference calls, logistics, and taking of minutes of all regional meetings.
  • Information and Communications Technology: She/he is first resort for hardware and software troubleshooting. Maintains the regional website info. 
  • Provides regional team support with event planning and logistics, including national and regional speaking tours, LA Congress and other conferences, supports team in CRS program areas: Rice Bowl, Advocacy, Ethical Trade, Food Fast etc.
  • Reviews all staff Travel Expense Vouchers (TEVs) and Office Expense Check Requests and transmits them to HQ Finance once approved by the RD. Manages local vendors – processes invoices.
  • Supports communication about regional events and activities with relevant departments in CRS/Baltimore, OCs and staff in other Regional Offices, and with Charitable Giving (CG) colleagues in the West.  Responds to or refers general inquiries to the appropriate staff. 
  • Assists all staff in data entry and reports in the CRM – Contact Relationship Management (Salesforce data base)
  • May assist in preparation of presentations for meetings and working sessions and partner appreciation and recognition as requested.

Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Skills and Abilities will include:

  • Strong organizational skills and ability to handle multiple responsibilities
  • Excellent interpersonal and communication skills
  • Ability to take initiative, function independently and exercise good judgment.
  • Broad knowledge of a professional environment, confidentiality essential
  • Ability to work effectively in a collaborative team environment is critical
  • Commitment to accuracy in all tasks and attention to detail and follow up is essential

Qualifications:

  • Commitment to the mission of Catholic Relief Services
  • High School or BA degree,
  • At least 3 year’s office assistant /coordination
  • Proficiency in Microsoft Office applications, basic hardware setup and maintenance, Social Media.
  • Ability to handle multiple demands, prioritize, and produce high quality and timely support to staff and partners
  • Proficiency in Spanish is preferred

Note: All applicants must be eligible to work in the U.S. at the time of application.

Interested applicants should email a cover letter with their resume to crswest@crs.org

Church of the Presentation

Director of Adult Formation 

The position of the Director of Adult Formation is a full-time exempt position.  The Director is responsible for the development, coordination, implementation and supervision of the Sacramental Preparation Program, such as the Rite of Christian Initiation for Adults (RCIA), Marriage Preparation, Landings, and other programs geared for adults.  The Director is an integral part of the Ministry Team and must be sensitive to and encouraging of the spiritual growth and development of all parishioners, but especially adults.  All parish ministries are committed to the parish's goal of Stewardship of Time, Talent and Treasure.

To apply, please forward a letter of interest, a current resume and a list of three work-related references to:  
 
Rev. Monsignor Robert J. Silva, Pastor
Church of the Presentation
6715 Leesburg Place, Stockton, CA   95207
or send email to pastor@presentationchurch.net

 
Deadline for applications: Open until filled

DIRECTOR OF YOUTH MINISTRY
 
The Director of Youth Ministry directs the process and programming of ministry to all high school students at the Parish.  This is a full-time exempt position.  The Director of Youth Ministry reports directly to the Pastor. 
 
To apply, please forward a letter of interest,
a current resume and a list of three work references to:
Rev. Monsignor Robert J. Silva, Pastor
Church of the Presentation
6715 Leesburg Place, Stockton, CA   95207
or email to pastor@presentationchurch.net

Deadline for applications: Open until filled

DIRECTOR OF RELIGIOUS EDUCATION

The Director of Religious Education is responsible for the coordination of religious education programs for approximately 800 students in grades K-8.  This is a full-time exempt position.  The Director serves as a member of the Ministry Team and reports directly to the Pastor.

To apply, please forward a letter of interest, a current resume and a list of three work references to:Rev. Monsignor Robert J. Silva, Pastor

Church of the Presentation

6715 Leesburg Place, Stockton, CA   95207

or email to pastor@presentationchurch.net

Deadline for applications: Open until filled